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Youth Offender Demonstration Project Evaluation (RFP-DCS-03-09)

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The U.S. Department of Labor, Employment and Training Administration (DOL/ETA), is soliciting proposals to select a contractor to conduct an evaluation of the Youth Offender Demonstration Project.

You are invited to submit a proposal/bid in accordance with the requirements of the following Solicitation:

       [ X ] Request for Proposal, [ ] Invitation for Bid. 

Proposals/Bids must be received by the Government no later than the local time on the Due Date stated in the table below. Potential offerors/bidders are asked to complete and submit a proposal/bid intent form .

See Section L (Section C if SF 1449 is used) for proposal/bid instructions .

ALL AMENDMENTS TO THIS SOLICITATION WILL BE MADE AVAILABLE THROUGH GOVERNMENT HOMEPAGE AT http://www.doleta.gov/grants/rfp.cfm.

IT IS THE OFFEROR'S RESPONSIBILITY TO CHECK THIS SITE PERIODICALLY FOR OFFICIAL UPDATES/AMENDMENTS TO THE SOLICITATION.

Solicitation Number: RFP-DCS-03-09
Issue Date: January 16, 2003
Due Date: 1/24/2003
Time: 2:00 p.m.
Program Office: OPR
Contracting Officer: Keith A. Bond
Contact Point:
Phone:
Fax:
E-mail:
Diemle Phan
202-693-3345
(202) 693-2879
Phan.Diemle@dol.gov
Set Aside: 100%

 

PERTINENT TECHNICAL SECTIONS OF SOLICITATION

Offerors are encouraged to carefully read the entire Solicitation by scrolling downward. The Solicitation includes all pertinent technical sections imbedded in the document as well as the terms,conditions and instructions required for submitting a proposal. For your convenience, the pertinent technical sections of the Solicitation have also been linked directly below (in WordProcessing and Adobe PDF format):

Sections B, C, F, L, and M

 

 

 

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER
    UNDER DPAS (15 CFR 700)
RATING
  N/A

PAGE OF PAGES

  1|   79
2. CONTRACT NUMBER
 
 
 
3. SOLICITATION NUMBER
 
 
 RFP-DCS-02-09
4. TYPE OF SOLICITATION
 
SEALED BID (IFB)
 X
NEGOTIATED (RFP)
5. DATE ISSUED
 
 
 January 16, 2003
6. REQUISITION/PURCHASE NUMBER
 
 n/a
 
7. ISSUED BY    CODE
 
 U.S. Department of Labor, ETA/OGCM
 Division of Contract Services
 200 Constitution Avenue, NW
 Room C-4203
 Washington  DC  20210
8. ADDRESS OFFER TO (If other than Item 7)
 
 
 
 
    
NOTE:  In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".
SOLICITATION
9.  Sealed offers in original and   See L.6 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 6, or if hand carried, in the depository located in   Item 7 until   2:00pm (Hour) local time   2/24/2003 (Date) . 
CAUTION - LATE Submissions, and Withdrawals:  See Section L, Provision No. 52.214-7 or 52.215-1.  All Offers are subject to all terms and conditions contained in this solicitation. 
10. FOR INFORMATION CALL:
 
A. NAME
 
 Diemle Phan

B. TELEPHONE (NO COLLECT CALLS)

C. E-MAIL ADDRESS
 
 Phan.Diemle@dol.gov
AREA CODE|

NUMBER

|

EXT.

 (202) 693-3345

11. TABLE OF CONTENTS   See Attached Table of Contents

(X)SEC.DESCRIPTIONPAGE(S)(X)SEC.DESCRIPTIONPAGE(S)

PART I - THE SCHEDULE

PART II - CONTRACT CLAUSES

 A SOLICITATION/CONTRACT FORM   I CONTRACT CLAUSES 
 B SUPPLIES OR SERVICES AND PRICES/COSTS 

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

 C DESCRIPTION/SPECS./WORK STATEMENT  J LIST OF ATTACHMENTS 
 D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS
 E INSPECTION AND ACCEPTANCE   K REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS 
 F DELIVERIES OR PERFORMANCE 
 G CONTRACT ADMINISTRATION DATA   L INSTR., CONDS., AND NOTICES TO OFFERORS 
 H SPECIAL CONTRACT REQUIREMENTS  M EVALUATION FACTORS FOR AWARD 
OFFER (Must be fully completed by offeror)
NOTE:  Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum bid Acceptance Period.
12.In compliance with the above, the undersigned agrees, if this offer is accepted within   120 calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.
13. DISCOUNT FOR PROMPT PAYMENT
(See Section I, Clause no. 52.232-8)
10 CALENDAR DAYS (%)
 
20 CALENDAR DAYS (%)
 
30 CALENDAR DAYS (%)
 
CALENDAR DAYS (%)
 
14.ACKNOWLEDGEMENT OF AMENDMENTS
(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:
AMENDMENT NO.DATEAMENDMENT NO.DATE
       
       
15A.NAME AND ADDRESS OF OFFEROR

CODE 

 

FACILITY 

 
 
 
 
 
    
16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER
(Type or print)
 
 

15B. TELEPHONE NUMBER

 
15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM ABOVE - ENTER SUCH ADDRESS IN SCHEDULE
17. SIGNATURE
 
 
18. OFFER DATE
 
 
AREA CODE|

NUMBER

|EXT.

 

AWARD (To be completed by Government)
19. ACCEPTED AS TO ITEMS NUMBERED
 
 
20. AMOUNT
 
 
21. ACCOUNTING AND APPROPRIATION
 N/A
 
22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:
 
 
 10 U.S.C. 2304(a) (  )
 
 41 U.S.C. 252(c) (  )
23. SUBMIT INVOICES TO ADDRESS SHOWN IN
      (4 copies unless otherwise specified)
 
ITEM
 
 
24. ADMINISTERED BY (If other than Item 7)CODE
 
 U.S. Department of Labor, ETA
 Office of Grants and Contracts Mgnt.
 200 Constitution Avenue, NW
 Room S-4203
 Washington  DC  20210
25. PAYMENT WILL BE MADE BYCODE
 
 U.S. Department of Labor, ETA/OC
 Division of Accounting
 200 Constitution Avenue, NW
 Room N-4702
 Washington  DC  20210
26. NAME OF CONTRACTING OFFICER (Type or print)
 
 
27. UNITED STATES OF AMERICA

 

(Signature of Contracting Officer)

28. AWARD DATE
 
 
IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized written notice.

STANDARD FORM 33   (REV. 9-97)  

 

Table of ContentsPage
 
PART I - THE SCHEDULEB-1
SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTSB-1
SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORKC-1
C.1 INTRODUCTIONC-1
C.2 OVERVIEWC-1
C.3 OBJECTIVES OF TECHNICAL ASSISTANCEC-3
C.4 TASKSC-3
C.5 DEFINITIONSC-4
C.6 SPECIAL REQUIREMENTSC-5
C.7 FOOTNOTESC-5
SECTION D - PACKAGING AND MARKINGD-1
[FOR THIS SOLICITATION, THERE ARE NO CLAUSES IN THIS SECTION]D-1
SECTION E - INSPECTION AND ACCEPTANCE E-1 
E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCEE-1
SECTION F - DELIVERIES OR PERFORMANCE F-1 
F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCEF-1
F.2 PERIOD OF PERFORMANCEF-1
F.3 LEVEL OF EFFORTF-1
F.4 REPORTS/DELIVERABLESF-1
SECTION G - CONTRACT ADMINISTRATION DATAG-1
G.1 IDENTITY AND AUTHORITY OF THE CONTRACTING OFFICER'S REPRESENTATIVE (GOVERNMENT AUTHORIZED REPRESENTATIVE)G-1
G.2 INVOICE REQUIREMENTSG-1
G.3 METHOD OF PAYMENTG-2
SECTION H - SPECIAL CONTRACT REQUIREMENTSH-1
H.1 BUDGET LINE ITEM FLEXIBILITYH-1
H.2 FRINGE BENEFITSH-1
H.3 VACATIONS, SICK-LEAVE HOLIDAYSH-1
H.4 TRAVEL AND PER DIEMH-1
H.5 USE OF AND PAYMENT TO CONSULTANTSH-2
H.6 UNEMPLOYMENT INSURANCE COSTH-2
H.7 ACCOUNTING AND AUDITING SERVICESH-2
H.8 PRINTINGH-3
H.9 KEY PERSONNELH-3
H.10 CONTRACT NUMBER IDENTIFICATIONH-3
H.11 SUBMISSION OF CORRESPONDENCEH-4
H.12 OTHER CONTRACTORSH-4
H.13 LAWS APPLICABLEH-4
H.14 DISPOSITION OF MATERIALH-4
H.15 NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITIESH-4
H.16 FEDERAL REPORTSH-5
H.17 DISCLOSURE OF CONFIDENTIAL INFORMATIONH-5
H.18 ELIMINATION OF SEXIST LANGUAGE AND ART WORKH-5
H.19 HAZARDOUS OCCUPATION ORDERSH-7
H.20 INSURANCE REQUIREMENTS (FAR-SUBPART 28.3)H-7
H.21 DATA COLLECTION FOR THE DEPARTMENT OF LABORH-8
H.22 PERFORMANCE STANDARDSH-8
H.23 RESTRICTION ON USE OF DOL FUNDS FOR LOBBYINGH-9
H.24 PUBLICATION OF MATERIALSH-9
H.25 INDIRECT COSTSH-9
PART II - CONTRACT CLAUSESI-1
SECTION I - CONTRACT CLAUSESI-1
I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCEI-1
I.2 52.232-25 PROMPT PAYMENT (FEB 2002) ALTERNATE I (FEB 2002)I-2
I.3 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)I-5
I.4 52.219-14 LIMITATIONS ON SUBCONTRACTING (DEC 1996)I-6
PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTSJ-1
SECTION J - LIST OF ATTACHMENTSJ-1
J.1 CONTRACT PRICING PROPOSAL COVER SHEET, SF 1411, (1 PAGE)J-1
J.2 COST AND PRICE ANALYSIS, ETA 8555, (8 PAGES)J-1
J.3 STATEMENT OF FINANCIAL CAPABILITY, ETA 8554, (2 PAGES)J-1
J.4 COST CONTRACTOR'S INVOICE, ETA 3100-1 (1 PAGE)J-1
J.5 COST CONTRACTOR'S DETAILED STATEMENT OF COST, ETA 3-2J-1
J.6 VETS-100 - FEDERAL CONTRACTOR VETERANS EMPLOYMENT REPORTJ-1
J.7 PAST PERFORMANCE REFERENCE INFORMATION (2 PAGES)J-1
J.8 PAST PERFORMANCE EVALUATION QUESTIONNAIRE (2 PAGES)J-1
PART IV - REPRESENTATIONS AND INSTRUCTIONSK-1
SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORSK-1
K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCEK-1
K.2 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)K-1
K.3 52.209-5 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED DEBARMENT, AND OTHER RESPONSIBILITY MATTERS (DEC 2001)K-2
K.4 52.215-6 PLACE OF PERFORMANCE (OCT 1997)K-3
K.5 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (APR 2002)K-4
K.6 52.222-18 CERTIFICATION REGARDING KNOWLEDGE OF CHILD LABOR FOR LISTED END PRODUCTS (FEB 2001)K-6
K.7 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)K-6
K.8 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)K-7
K.9 SIGNATURE BLOCKK-8
SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORSL-1
L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCEL-1
L.2 52.216-1 TYPE OF CONTRACT (APR 1984)L-1
L.3 52.233-2 SERVICE OF PROTEST (AUG 1996)L-1
L.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)L-2
L.5 PAST PERFORMANCEL-2
L.6 SUBMISSION OF PROPOSALL-3
L.7 BINDING SIGNED EMPLOYMENT CONTRACTSL-5
L.8 SPECIAL REQUIREMENTSL-6
L.9 REQUEST FOR CLARIFICATION (RFC)L-6
SECTION M - EVALUATION FACTORS FOR AWARDM-1
M.1 BASIS FOR AWARD (BEST VALUE)M-1
M.2 EVALUATION CRITERIA AND BASIS FOR AWARD (BEST VALUE)M-1
M.3 DETERMINING BEST OVERALL VALUEM-4

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

Title: "Youth Offender Demonstration Project Evaluation"

The U. S. Department of Labor, Employment and Training Administration (DOL/ETA), is soliciting proposals to select a contractor to conduct an evaluation of the Youth Offender Demonstration Project. The proposed evaluation will include additional process evaluation focusing on the final rounds and will use quantitative and ethnographic methods to begin assessing the effects of the demonstration on participants and communities. The proposed evaluation will use three types of cross-site analyses to assess the demonstration's success in effectively providing core reentry services and employability skills and employment for youth offenders, gang members, and youth at risk of gang or court involvement: 1) process analysis, 2) outcomes analysis, and 3) ethnographic analysis.

Solicitation No. is RFP-DCS-03-09.

This solicitation is a 100% Small Business Set-Aside.

The period of performance will be thirty (30) months from the date of contract execution.

The North American Industry Classification System (NAICS) Code is 541720, with a $6 million size standard.

A cost reimbursement contract is contemplated being awarded under this solicitation.

THE RECEIPT OF PROPOSAL DATE IS FEBRUARY 24, 2003, 2PM LOCAL TIME.

REQUESTS FOR CLARIFICATION (RFC) MUST BE RECEIVED NO LATER THAN JANUARY 31, 2003, 5:00 P.M. LOCAL TIME.

Only electronic submission of requests will be accepted. They shall be submitted to Diemle Phan at Phan.Diemle@dol.gov. Should any RFC be received after the date stated above, the Government reserves the right not to provide an answer. If, however, the Government determines the RFC raises an issue of significant importance, the Government will respond electronically.

The Government will not provide any information concerning requests for clarification in response to telephone calls from offerors. All requests will be answered electronically and provided to all offerors at the DOL/ETA internet site, http://www.doleta.gov/grants/rfp.cfm.

 

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 INTRODUCTION

The U. S. Department of Labor, Employment and Training Administration (DOL/ETA), is soliciting proposals to select a contractor to conduct an evaluation of the Youth Offender Demonstration Project. The proposed evaluation will include additional process evaluation focusing on the final rounds and will use quantitative and ethnographic methods to begin assessing the effects of the demonstration on participants and communities. The proposed evaluation will use three types of cross-site analyses to assess the demonstration's success in effectively providing core reentry services and employability skills and employment for youth offenders, gang members, and youth at risk of gang or court involvement: 1) process analysis, 2) outcomes analysis, and 3) ethnographic analysis.

C.2 OVERVIEW

The Youth Offender Project Evaluation

The central goals of the Youth Offender Demonstration Project (YODP) are to help youth offenders, gang members, and youth at risk of gang or court involvement between the ages of fourteen and twenty-four attain long-term employment at wage levels that will prevent future dependency and break the cycle of crime and juvenile delinquency that contributes to recidivism. The demonstration endeavors to help communities develop better strategies to reduce delinquent behavior among young people. It encourages strong partnerships to fill gaps in communities' existing interventions for youth offenders and those at risk of criminal involvement and aims to connect these young people with caring adults and positive activities in their communities. The overarching aim of the YODP is to test methods of helping at-risk youth and youth offenders prepare for and secure employment by linking juvenile justice and youth development, job training, and labor exchange activities at or through local One-Stop centers.

In May 1999, fourteen YODP sites were funded to operate for twenty-four months. In June 2001, DOL extended ten of these Round One projects for twelve additional months and expanded the number of sites participating in the demonstration by awarding nine grants to a second round of demonstration projects. These second round grants will operate for twenty-four months with an additional six months provided for follow-up data collection.

Rounds One and Two Youth Offender projects were divided into three categories: (1) Category I - Model Community Projects were required to expand gang prevention and suppression activities, alternative sentencing, after-care services, and case management for incarcerated youth, and provide additional support services to youth in high-poverty neighborhoods; (2) Category II - Education and Training Projects provided comprehensive school-to-work education and training within juvenile correctional facilities and aftercare/reentry services with an emphasis on job placement and retention upon a youth's return to his/her home community; (3) Category III - Community-Wide Coordination Projects provided smaller grants for communities to build service capacity into the one-stop delivery system to expand the range and quality of services for at-risk youth and youth offenders.

In the third round of the demonstration, DOL awarded funding to twenty-nine additional sites. These grantees are divided into two broad categories which both include Local Workforce Investment Boards, other political subdivisions of the State, and eligible private entities that provide services located in high-crime communities: Category A - Large Areas includes a population greater than 400,000, while Category B - Small to Medium-Sized Areas includes a population between 100,000 and 400,000. Eligible grantees in both categories were required to demonstrate a high youth crime rate and a significant youth gang problem. These third round grants will operate for twenty-four months with an additional six months provided for follow-up data collection. For additional information, offerors should refer to the Solicitation for Grant Applications and announcement of grant awards posted on the ETA website (http://www.doleta.gov).

A fourth round of grants may be awarded in 2003.

Evaluation of Rounds One and Two

In early 1999, DOL issued a task order request to Research and Evaluation Associates, Inc. (REA) to provide technical assistance to Round One projects. In spring of 1999, DOL issued a second task order to REA for a process evaluation, to run concurrently with the technical assistance. ETA published the Interim Report for Youth Offender Demonstration Project, Process Evaluation in March 2001; the final report was completed in February 2002 and is awaiting publication. The evaluation found:

  • Partnerships between youth offender agencies and workforce development agencies were an important connection for furthering each agency's mission.
  • The partnerships were likely to continue and the demonstration was the instrument for this breakthrough.
  • Youth indicated that the promise of jobs at a decent wage is what drew them to the local programs and it is what kept them engaged in programs.
  • Use of a crime prevention model that includes employment, training and placement services seemed critical for these youth.
  • Probation officers concurred that assistance with the transition to employment was an important feature that led them to refer youth to the local programs.
  • It may take additional time to demonstrate that an investment in education and training will result in more youth offenders, or youth at risk of criminal involvement, successfully transitioning to full time employment.
A process evaluation of the Round Two grantees, currently underway, seeks to determine the extent to which the YODP sites are effective in building upon existing programs and systems to aid youth offenders, gang members, and youth who are at risk of court or gang involvement. The evaluation is examining the effectiveness of each site in the areas of community planning, partnerships, linkages, service delivery, and project sustainability. An interim report is due in October 2002; the final report is due in December 2003.

Youth Offender Public Management Model

Based on findings from the Round One evaluation, PEPNet (Promising and Effective Practices) criteria and additional research, DOL constructed the Youth Offender Public Management Model for State and Local Workforce Agencies. This model is explained in detail in the Round One Final Technical Assistance Report foreword1 and is also discussed in Attachment A (for additional information, offerors should refer to the Final Technical Assistance Report posted on the ETA website at http://wdr.doleta.gov/opr/fulltext/document.asp?docn=6165). The model is currently being beta tested in Round Two demonstration projects. Round Three grantees are required to incorporate this model and any additional learning from Round Two into their operational strategies. The model includes four components: A) Organizational Attributes, B) Reentry Services, C) Data Elements, and D) a Menu of Workforce Services.

The four model components include:

(1) Organizational Attributes that were shown to be effective in the most successful demonstration sites;

(2) Workforce Development Services provided in One-Stop centers that are tailored to meet the unique needs of youth offenders, gang members, and youth at risk of gang or court involvement;

(3) Reentry Services, including alternative sentencing and community service, gang prevention initiatives, aftercare, and route counseling services (i.e., case management); and

(4) Data Collection and Analysis that foster continuous improvement (offerors should refer to Attachment B, a description of the required data elements).

ETA believes that, when incorporated into a cohesive service approach, these four model components form a continuous improvement loop that enhances the institutional effectiveness of projects serving youth offenders, gang members, and youth at risk of gang or court involvement.

C.3 OBJECTIVES OF TECHNICAL ASSISTANCE

The contractor selected under this solicitation will conduct an evaluation of the Youth Offender Demonstration Project. The proposed evaluation will use three types of cross-site analyses to assess the demonstration's success in effectively providing core reentry services and employability skills and employment for youth offenders, gang members, and youth at risk of gang or court involvement: 1) process analysis, 2) outcomes analysis, and 3) ethnographic analysis.

Process Analysis

Because ETA will have completed process evaluations of the Round One and Two sites, the process component will be limited in its objectives. Specifically, it will examine implementation of the Youth Offender Public Management Model in a sample of 5 to 10 Round Three sites and, if ETA awards additional grants, the implementation of any changes to the site requirements in a similar number of sites in Round Four. The objective of the process component is to determine whether the model can be smoothly implemented in sites that design their programs around the model from the beginning as well as those that incorporate the model into mainstream existing programs.

Outcomes Analysis

The outcomes analysis will use UI wage records and, subject to availability, administrative data on crime and other outcomes to compare outcomes across 10-15 Round One and/or Round Two sites. The objective will be to explore whether certain services or delivery variations, including elements of the Youth Offender Public Management Model, lead to better outcomes. Sites will be chosen based on the following criteria: 1) a youth offender program has been implemented, 2) the program was implemented early enough that retrospectively sampled participants can be followed-up for two years, 3) wage record and other administrative data on outcomes can be obtained, 4) a substantial number of participants have been served by December 2002, and 5) data on the services received by these participants are available in the grantees' files. In order to provide timely information, it is anticipated that the outcomes analysis will be based on participants at sites in the first two rounds of the demonstration.

Ethnographic Analysis

Ethnographic analysis is a qualitative research process and product that focuses on cultural interpretation; the researcher goes beyond reporting events and details of experience and works to explain how these represent the webs of meaning in which his/her subjects live. The ethnographic component of the proposed evaluation will examine whether there are perceived changes in public safety and organizational behavior in approximately ten sample communities in which the Round Three and/or Four youth offender programs operate.

C.4 TASKS

The contractor shall perform the following tasks:

1. Evaluation Design. The design shall detail how the contractor will address the objectives above. It shall include a list of evaluation questions and hypotheses, proposed plans for site selection, an appropriate data collection strategy, draft data collection instruments, and appropriate analysis plans.

2. Process Component. At least one visit shall be made to a sample of Round Three, and if applicable, Round Four demonstration projects to conduct unstructured interviews with project staff and representatives of organizations related to the project. The contractor will collect participant characteristics and outcome data from all grantees. Additionally, the evaluation contractor must work closely with the technical assistance coordinator for the Demonstration Grant Project. In conjunction with model building, based upon study findings, ETA has found that in a demonstration project, a close partnership between evaluators and TA advisors enhances continuous improvement in the project sites.

3. Quantitative Analysis of Program Achievements. The contractor will obtain all relevant MIS and participant data collected by a sample of grantees. These data will be used to describe the characteristics of participants and the type and level of service provision. The contractor will also obtain UI wage records for the sampled grantees' states. The contractor will use these data to analyze outcomes across sites and participant subgroups. To the extent possible, the contractor also will obtain and analyze administrative data on crime and recidivism and other outcomes.

4. Ethnographic Studies of Perceived Community Public Safety. At approximately ten sites, the contractor will conduct an ethnographic study examining whether there are perceived changes in public safety and organizational behavior in the communities in which the youth offender programs are operated. Such a study should include at least two visits to each sampled site as well as ongoing monitoring of developments in the sampled communities. During the course of the ethnographic study, contact should be made with youth, parents, educators, business owners, clergy, members of community and faith-based organizations, law enforcement and juvenile justice workers, and others not directly involved in the demonstration. In order to allow a baseline/follow-up methodology, it is anticipated that Round Three or Four sites will be analyzed for this component.

5. Analysis and Reporting. The contractor shall perform appropriate quantitative and qualitative analyses and provide well-written, readable reports suitable for an audience of policy makers and program administrators.

C.5 DEFINITIONS

In this Request for Proposal:

(1) GRANTEE - The organization or entity that receives funds under the Youth Offender Demonstration Project.

(2) LEAD PROJECT OFFICER- Department of Labor/Employment and Training Administration (DOL/ETA) staff who serves as the Federal point-of-contact for individual grantees. The lead project officer, working under the Grant Officer, is directly responsible for any action that is part of the official grant file and is the sole signature authority for any action that is recommended to the Grant Officer. In the Department of Labor, the lead project officer is called the Grant Officer's Technical Representative (GOTR).

(3) CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR)- The principal Federal staff person that has chief responsibility for overseeing and managing official contracts awarded by the government agency. This lead project officer recommends modifications to the contract to the contracting officer.

(4) GRANTEE PROJECT DIRECTOR - An individual designated by the grantee to oversee and coordinate the implementation of the grant activities. The grantee project director is the grantee's point-of-contact.

(5) SITE FACILITATOR - An individual who is assigned, by the technical assistance (TA) contractor, to work with one or more grantees (also known as "sites") to support the success of the program. The site facilitator's main role is to promote discussion among stakeholders that leads to identifying and addressing a range of technical assistance needs that may emerge during project planning and implementation. The Department of Labor/Employment and Training Administration will select the site facilitators. However, the technical assistance (TA) contractor may recommend prospective facilitators who demonstrate experience and expertise for the project.

(6) FEDERAL PARTNERS - Representatives of other Federal agencies that provide funding and resources related to implementing the Young Offender Initiative: Demonstration Grant Program. These agencies may include the Departments of Justice, Education, Health and Human Services, and Housing and Urban Development.

(6) YOUTH DEVELOPMENT -A process of engaging young people in a way that moves them from less mature to more mature ways of thinking, feeling, and acting. The process helps young people acquire abilities that are helpful in adulthood. These abilities include the capacity to act in ways to ensure their best current and future health, cope with positive and adverse situations, develop and effectively use critical thinking skills, gain the functional skills necessary for employment and choosing a career, work with others and sustain positive relationships, and respect the diverse background of others.

C.6 SPECIAL REQUIREMENTS

The contractor shall be required to provide the necessary personnel to accomplish each task listed above. The key personnel positions and their required time commitment are listed as follows:

The Project Director (minimum 40% full time) must have a graduate degree in a social science discipline or equivalent experience and a minimum 5 years of experience in evaluations of youth programs.

Leaders of the tasks specified in Section C.4 (minimum 25% full time) must have a graduate degree in a social science discipline or equivalent experience, a minimum 3 years of experience in similar research, and familiarity with youth programs. They should have experience and familiarity specific to the task they are leading. If an individual is leading more than one task, his or her time commitment should be at least 50% over the period of performance.

The Principal Investigators (minimum 30% full time) must have a graduate degree in a social science discipline or equivalent experience, a minimum 3 years of experience in similar research, and familiarity with youth programs. They should have experience relevant to the job they are performing.

C.7 FOOTNOTES

1. David E. Balducchi, Foreword in Youth Offender Demonstration, Round One, Final Technical Assistance Report, U.S. Department of Labor, Employment and Training Administration (Research and Evaluation Monograph Series 02-B, 2002).

 

SECTION D - PACKAGING AND MARKING

[FOR THIS SOLICITATION, THERE ARE NO CLAUSES IN THIS SECTION]

 

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBERTITLEDATE
52.246-5INSPECTION OF SERVICES--COST-REIMBURSEMENTAPR 1984

 

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBERTITLEDATE
52.242-15STOP-WORK ORDER ALTERNATE I (APR 1984)AUG 1989

 

F.2 PERIOD OF PERFORMANCE

The period of performance shall be thirty (30) months from the date of contract execution.

F.3 LEVEL OF EFFORT

The level of effort for this study is estimated at twenty (20) professional person-years. Within that total, approximately 5.25 professional person-years are estimated for the process analysis, approximately 6.75 professional person-years are estimated for the outcomes analysis, and approximately 8 professional person-years are estimated for the ethnographic analysis.

F.4 REPORTS/DELIVERABLES

The contractor shall deliver the following reports at the time and in the number of copies specified to the DOL federal project officer designated in the contract. The interim and final reports shall be submitted in both hardcopy and hypertext markup language (HTML) formats.

1. Monthly Progress Reports in two (2) copies. The first such report shall be due thirty days after the contract beginning date and subsequent reports shall be due monthly thereafter. Reports should address monthly progress in terms of completing the tasks specified in the statement of work, identification of problems and plans for the resolution of those problems, and plans for the upcoming month. If necessary, an updated work plan for the remainder of the contract period should be included.

2. Evaluation Design Report in ten (10) copies. The design report shall be due by the end of the fourth month of the period of performance. It shall include: a conceptual model for the evaluation, sampling plans, data collection procedures and plans for their implementation, topic guides for site visits, plans for the analyses to be conducted and a schedule of task milestones and report delivery dates for the remainder of the period of performance.

3. Memoranda on Site Visits in five (5) copies. Summaries of site visits that describe the purpose of the visit and the evaluator's observations while onsite shall be due within one month after the completion of a site visit.

4. Memorandum on Site Selection in five (5) copies. A summary of the process and justification for site sampling shall be due by the end of the second month of the period of performance.

5. Memorandum on UI Wage Records Negotiations in five (5) copies. A proposed strategy for negotiations with states on obtaining UI wage records shall be due before the start of these negotiations. Monthly updates on the negotiations shall be included in the subsequent progress reports.

6. Memorandum on Administrative Data Availability in five (5) copies. A memorandum discussing the availability of administrative data and any implications of this availability on the outcomes data shall be due before the sites for the outcomes analysis are selected. Monthly updates on efforts to obtain administrative data shall be included in the progress reports.

7. Quarterly Summaries of Site Data in five (5) copies. Summaries of the participant characteristics and outcome data collected from all grantees shall be submitted to the federal project officer on a quarterly basis.

8. Interim Evaluation Report in twenty-five (25) copies. At approximately the midpoint of the period of performance, the contractor shall submit an interim report on the evaluation. Five copies of a draft of the report will be submitted sixty days before the report is due. The interim report will describe key findings to that point and plans for the remainder of the evaluation and the final report.

9. Final Report on the Evaluation in twenty-five (25) copies. Three copies of an outline of the final report will be due four months before the report is due. Ten copies of a draft final report will be due two months before the report is due.

10. Oral Briefings. The contractor shall present oral briefings on the interim and final reports.

 

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 IDENTITY AND AUTHORITY OF THE CONTRACTING OFFICER'S REPRESENTATIVE (GOVERNMENT AUTHORIZED REPRESENTATIVE)

(A) The authorized representative of the Contracting Officer is TBD whose authority to act on behalf of the Contracting Officer is limited to the extent set forth in (B) below. Under no circumstances is the Government Authorized Representative (GAR) authorized to sign any contractual documents or approve any alteration to the contract involving a change in the scope, price, terms or conditions of the contract or order.

(B) The Government Authorized Representative is authorized to:

(1) Monitor and inspect Contractor's performance to ensure compliance of the scope of work.

(2) Make determinations relative to satisfactory or unsatisfactory performance, including acceptance of all work performed and/or all products produced under the terms of the contract.

(3) Review and approve invoices.

(4) Review and approve Contractor's project staff as may be called for on the contract.

(5) Recommend program changes to the Contracting Officer as a result of monitoring or as may be requested by the Contractor.

(6) Review, coordinate changes or corrections, if any, and accept all reports (including any final reports) required under the contract.

G.2 INVOICE REQUIREMENTS

Contractor will prepare and submit proper invoices (as defined in C below) in accordance with the criteria outlined below. (Also, see Clause 52.232-8 "Discount for Prompt Payment", contained in Section I of the contract.):

A. (1) If the contract is a cost-reimbursement type contract, the contractor will submit three (3) ink- signed copies of the invoice, Cost Contractor's Invoice, (ETA 3100-1), together with a detailed report of expenditures, Cost Contractor's Detailed Statement of Costs (ETA 3-2), to the Government Authorized Representative (GAR), U.S. Department of Labor, not more frequently than monthly, unless otherwise so authorized in the contract.

(2) If the contract is a fixed-price type contract, the contractor may submit SF-1034, Public Voucher, or the equivalent thereto; i.e., contractor's own invoice, in lieu of the forms described in A(l) above.

(3) Invoices should be submitted to the individual listed below:

TBD
U.S. Department of Labor, ETA
200 Constitution Avenue, NW, Room TBD
Washington, D.C. 20210

B. The Detailed Report of Expenditures (ETA 3-2) submitted with the Invoice (ETA 3100-1) must include the same budget line items or cost categories as appears in the contract, including any modifications thereto.

C. To constitute a proper invoice, the invoice, must include the following information and/or attached documentation:

(1) Name and address of the Contractor;

(2) Invoice date;

(3) Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number).

(4) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(5) Shipping and payment terms (e.g., shipment number and date of shipment, prompt payment discount terms. Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

(6) Name and address of Contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(7) Name (where practicable), title, telephone number and mailing address of person to be notified in event of a defective invoice.

(8) Any other information or documentation required by other requirements of the contract.

In addition to the above, invoices should be numbered consecutively. All final invoices shall be clearly marked Final Invoice.

G.3 METHOD OF PAYMENT

A. Payments under this contract will be made either by check or electronic funds transfer (through the Treasury Fedline Communications System (FEDLINE) or the Automated Clearing House (A H)), at the option of the Government. After award, but no later than 14 days before an invoice or contract financing request is submitted, the Contractor shall designate a financial institution for receipt of electronic funds transfer payments. The contractor shall submit this designation to the Contracting Officer or other Government official as directed.

B. For payments through FEDLINE, the Contractor shall provide the following information:

(1) Name, address, and telegraphic abbreviation of the financial institution receiving payment.

(2) The American Bankers Association 9-digit identifying number of the financing institution receiving payment if the institution has access to the Federal Reserve Communications System.

(3) Payee's account number at the financial institution where funds are to be transferred.

(4) If the financial institution does not have access to the Federal Reserve Communications System, provide the name, address, and telegraphic abbreviation of the correspondent financial institution through which the financial institution receiving payment obtains electronic funds transfer messages. Provide the telegraphic abbreviation and American Bankers Association identifying number for the correspondent institution.

C. For payments through ACH, the Contractor shall provide the following information:

(1) Routing transit number of the financial institution receiving payment (same as American Bankers Association identifying number used for FEDLINE).

(2) Number of account to which funds are to be deposited.

(3) Type of depositor account ("C" for checking, "S" for savings).

(4) If the Contractor is a new enrollee to the ACH system, a "Payment Information Form," SF 3881, must be completed before payment can be processed.

D. In the event the Contractor, during the performance of this contract, elects to designate a different financial institution for the receipt of any payment made using electronic funds transfer procedures, notification of such change and the required information specified above must be received by the appropriate Government official 30 days prior to the date such change is to become effective.

E. The documents furnishing the information required in paragraphs B and C above must be dated and contain the signature, title, and telephone number of the Contractor official authorized to provide it, as well as the Contractor's name and contract number.

F. Contractor failure to properly designate a financial institution or to provide appropriate payee bank account information may delay payments of amounts otherwise properly due.

G. The Contractor shall forward the information required above to:

U.S. Department of Labor, ETA
Division of Accounting, Room N-4702
200 Constitution Avenue, NW
Washington, DC 20210

 

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 BUDGET LINE ITEM FLEXIBILITY

Flexibility of Direct Costs will be allowed within the Prime Contract Budget, provided no single line item of cost shall be increased or decreased in excess of 20 percent and provided further that the total estimated cost of the Contract is not exceeded. This flexibility of cost does not apply to the wages, salaries and fringe benefits line items (including proposed changes by the Contractor in the mixture, number of hours, wages, and/or bonus or personnel paid under the contract) wherein no increase is permitted without the prior review and approval by the Contracting Officer.

In contracts with OPTION TO EXTEND SERVICES provisions, this clause is applicable to each yearly negotiated budget line item amounts, and not the accumulated budget line item totals.

H.2 FRINGE BENEFITS

Social Security, Workers' Compensation, Unemployment Compensation and any other fringe benefits are a normal practice of the Contractor at the time of final negotiations for this contract and are available to all employees. Fringe benefits from an immediate previous employer which may be continued while employed under this contract are an allowable cost. In no event will duplicate fringe benefits be allowable to an individual under this contract.

H.3 VACATIONS, SICK-LEAVE HOLIDAYS

The Contractor may grant leave in accordance with its established written policy, provided that policy is accepted by the Contracting Officer or, in the absence of an established policy, leave may be granted as follows:

Vacation: Maximum 2 weeks (10 working days)
Sick Leave: Maximum 2 weeks (10 working days)
Holiday: Maximum of paid holidays

Leave shall be accrued at the rate of 5/6 of 1 day per month for each month employed. If the term of this contract is for more than or less than 1 year, the above leave shall be adjusted accordingly.

H.4 TRAVEL AND PER DIEM

Travel policies as set forth in the Travel Regulations referred to below are required of the Contractor and consultants hereunder. Where the Contractor has a more restrictive travel policy than the Federal Travel Regulations, the more restrictive requirements shall apply.

It is the responsibility of the Contractor to authorize only such per diem allowances as justified by the circumstances affecting the travel. Care should be exercised to prevent fixing per diem rates in excess of those required to meet the necessary authorized subsistence expenses. To this end, consideration should be given to factors which reduce the expenses of the employee such as: known arrangements at temporary duty locations where lodging and meals may be obtained without cost or at prices advantageous to the traveler; established cost experience in the localities where lodging and meals are required; situations where special rates for accommodations have been made available for a particular meeting or conference; the extent to which the traveler is familiar with establishments providing lodging and meals at a lower cost in certain localities, particularly, where repeated travel is involved; and the use of methods of travel where sleeping accommodations are provided as part of the transportation expenses.

All travel shall be at tourist, coach, or less than first class unless itinerary or unavailability dictate otherwise. All temporary duty and local area automobile travel shall be allowed as prescribed by the applicable Travel Regulations.

Copies of applicable Travel Regulations can be obtained as follows at a fee:

a. Federal Travel Regulations, prescribed by the General Services Administration, for travel in the conterminous 48 United States: Available on a subscription basis from the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402, Stock No. 022-001-81003-7.

b. Joint Travel Regulations, Volume 2, DoD Civilian Personnel, Appendix A, prescribed by the Department of Defense, for travel in Alaska, Hawaii, the Commonwealth of Puerto Rico, and territories and possessions of the United States: Available on a subscription basis from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402, Stock No. 908-010-00000-1.

c. Standardized Regulations, (Government Civilians, Foreign Areas), Section 925, "Maximum Travel Per Diem Allowances for Foreign Areas," prescribed by the Department of State, for travel in areas not covered in 1 and 2 above: Available on a subscription basis from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402, Stock No. 744-008-00000-0.

H.5 USE OF AND PAYMENT TO CONSULTANTS

(a) Consultant(s) hired to perform under this contract may be compensated at a rate for time actually worked (e.g., amount per day, per week, per month, etc.), or at a fixed price for performance of a specific task, or at nominal compensation in accordance with Contractor's policies. However, for the use and payment to consultant(s) prior written approval must be obtained from the Contracting Officer.

(b) The amount or rate of payment will be determined on a case-by- case basis, taking into account (among any other relevant factors) the relative importance of the duties to be performed, the stature of the individual in his specialized field, comparable pay for positions under the Classification Act or other Federal pay systems, rates paid by private employers and rates previously paid other experts or consultants for similar work.

(c) The contractor shall maintain a written report for the files on the results on all consultations charged to the contract. This report must include, as a minimum: (1) the consultant's name, dates, hours and amounts charged to the contract; (2) the names of the contractor's staff to whom the services are provided; and (3) the results of the subject matter of the consultation.

H.6 UNEMPLOYMENT INSURANCE COST

Unemployment insurance costs shall be paid by the contractor as they are incurred.

However, in the event billings for Unemployment Insurance costs are received by the contractor after the expiration date of this contract and the billings cover the period that this contract was effective, the Government agrees to reimburse the contractor at the same rate that would have been applicable had the cost been paid as they were incurred.

H.7 ACCOUNTING AND AUDITING SERVICES

(a) Accounting

The contractor may procure and utilize such accounting services as are required to establish and maintain an accounting system which reflect accurate, current and complete financial transactions and which meet the standards of the Comptroller General of the United States and the Department of Labor.

(b) Auditing

The contractor shall audit or have audited subcontractor financial records as may be required to determine, at a minimum, the fiscal integrity of financial transactions and compliance with laws, regulations and administrative requirements.

The U.S. Department of Labor shall be responsible for scheduling all audits of the prime contractor's books, documents, papers and records. The Department will use its own audit resources or shall use certified or public accountants under contract or auditors from another Federal agency.

Cost of Accounting Services and Audit of subcontractors as described herein are allowable cost under this contract. Costs for audits for which the U.S. Department of Labor is responsible are unallowable.

H.8 PRINTING

Unless otherwise specified in this contract, the contractor shall not engage in, nor subcontract for, any printing (as that term is defined in Title 1 of the Government Printing and Binding Regulations in effect on the effective date of this contract) in connection with the performance of work under this contract: provided, however, that performance of a requirement under this contract involving the reproduction of less than 5,000 production units of any one page or less than 25,000 production units in the aggregate of multiple pages, will not be deemed to be printing. A production unit is defined as one sheet, size 8 by 11 inches, one side only, one color.

H.9 KEY PERSONNEL

The personnel specified below or in attachment to this contract are considered to be essential to the work being performed hereunder. Prior to diverting any of the specified individuals to other programs, the Contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No diversion shall be made by the Contractor without the written consent of the Contracting Officer; Provided, that the Contracting Officer may ratify in writing such diversion and such ratification shall constitute the consent of the Contracting Officer required by this clause. The below list or attachment to this contract may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate.

For the purpose of this contract, the key personnel positions are identified below as:

- Project Manager/Director
- Principal Investigator
- Task Leader

H.10 CONTRACT NUMBER IDENTIFICATION

The Contractor agrees to utilize the number of this contract on all correspondence, communications, reports, vouchers and such other data concerning this contract or delivered hereunder.

H.11 SUBMISSION OF CORRESPONDENCE

All correspondence relating to contractual aspects shall be directed to the Division of Contract Services, Attention: Contracting Officer.

H.12 OTHER CONTRACTORS

The Government may undertake or award other contracts for the same, essentially similar, or related work, and the Contractor shall fully cooperate with such other contractors and Government employees. The Contractor shall not commit or permit any act which will interfere with the performance of work by any other contractor or by Government employees.

The foregoing paragraph shall be included in the contracts of all Contractors with whom this Contractor will be required to cooperate. The Government shall equitably enforce this clause as to all contractors, to prevent the imposition of unreasonable burdens on any contractor.

H.13 LAWS APPLICABLE

The contractor will perform its duties in accordance with the applicable Act, and the regulations, procedures and standards promulgated thereunder. The Contractor will comply with all applicable Federal and State and Local laws, rules, and regulations which deal with or relate to the employment of persons who perform work or are trained under contract.

This contract in no way relieves the Contractor of responsibility for compliance with the provisions of the Fair Labor Standards Act, as amended.

H.14 DISPOSITION OF MATERIAL

Upon termination or completion of all work under this contract, the Contractor shall prepare for shipment, deliver F0B destination, or dispose of all materials received from the Government and all residual materials produced in connection with the performance of this contract as may be directed by Contracting Officer, or as specified in other provisions of this contract. All materials produced or required to be delivered under this contract become and remain the property of the Government.

H.15 NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITIES

(a) No person shall on the ground of race, religion, color, handicap, national origin, sex, age, political affiliation, or beliefs be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded or otherwise financially assisted, in whole or in part with funds made available hereunder.

(b) In addition, this contract and any subcontract hereunder is subjected to Title VI of the Civil Rights Act of 1964 (78 Stat. 252) and the Regulations issued thereunder and found at 29 CFR 31. The Contractor agrees that any service, financial aid, or other benefit to be provided by it under this contract shall be furnished without discrimination because of race, color, sex, or national origin; and that his employment practices shall be subject to the same restrictions to ensure nondiscriminatory treatment of beneficiaries of assistance under the Act.

H.16 FEDERAL REPORTS

In the event that it subsequently becomes a contractual requirement to collect or record information calling for answers to identical questions from 10 or more persons other than Federal employees, or for information from Federal employees which is to be used for statistical compilations of general public interest, the Paperwork Reduction Act of 1980 and 5 CRF 1320 shall apply to this contract. No plan, questionnaire, interview guide or similar device for collecting formation (whether repetitive or single-time) may be used without first obtaining clearance from the Office of Management and Budget (OMB).

The contractor shall obtain the required OMB clearance through the Project Officer before expending any funds or making public contracts for the collection of data. The authority to expend funds and to proceed with the collection of data shall be issued in writing by the Contracting Officer.

H.17 DISCLOSURE OF CONFIDENTIAL INFORMATION

The Contractor agrees to maintain the confidentiality of any information regarding applicants, project participants or their immediate families which may be obtained through application forms, interviews, test reports from public agencies or counselors, or any other source. Without the permission of the applicant or participant, such information shall be divulged only as necessary for purposes related to the performance or evaluation of the contract and to persons having responsibilities under the contract, including those furnishing services to the projects under subcontracts.

H.18 ELIMINATION OF SEXIST LANGUAGE AND ART WORK

All written materials issued by the Contractor or grantee shall conform to the following guidelines for eliminating sexist language and art work:

(a) Avoid the use of sex reference in job titles. Titles should conform to the Census Bureau's occupational classification system and the most recently published edition of the Dictionary of Occupational Titles.

-- Longshore workers instead of longshoremen.

(b) Avoid the use of male and female gender word forms.

-- Aviator to include men and women pilots, not aviatrix.

(c) Include both sexes by using terms that refer to people as a whole.

-- Human beings or people instead of mankind.

(d) Avoid the use of masculine and feminine pronouns or adjectives in referring to a hypothetical person or people in general. Change sentences such as: The average American worker spends 2 years of his life in the workforce.

-- By rewording to eliminate unnecessary gender pronouns and adjectives. (The average American worker spends 20 years in the workforce.)

-- By recasting into the plural. (Most Americans spend 20 years of their lives in the workforce.)

-- By replacing the masculine or feminine pronoun or adjective with "one", "you", "he or she", "her or him", or his or her". (An average American spends 20 years of his or her life in the workforce.)

(e) Refer to both men and women in such generic terms as economist, doctor, or lawyer. Identify sex through the use of pronouns.

-- The lawyer made her final summation.

(f) Avoid the use of stereotyped terms or expressions such as "man-sized" job.

-- Employee-years and employee-hours (or staff-hours) instead of man-years and man-hours.

(g) The use of art work in publications should conform to the following guidelines:

(i) Strive to use racially and sexually balanced designs.

(ii) Depict both men and women in art work on general subject matters.

(iii) Show men and women in a variety of roles in photographs, illustrations, and drawings.

-- Show women and men as managers and skilled laborers.

H.19 HAZARDOUS OCCUPATION ORDERS

The Contractor shall comply with the Hazardous Occupation Orders issued pursuant to the Fair Labor Standards Act and set forth at 20 CFR 570.50 et seq. with respect to the employment of youths under 18 years of age and the Child Labor Standards of 29 CFR 570.31 et seq. with respect to the employment of youths aged 14 and 15.

H.20 INSURANCE REQUIREMENTS (FAR-SUBPART 28.3)

In accordance with the Federal Acquisition Regulation, 48 CFR, Clause 52.228-7 entitled, "Insurance-Liability to Third Persons" the following kinds and amounts of insurance must be procured and maintained in force during the lifetime of the above numbered contract.

A. Workers' Compensation - In the amounts required by State law or the United States Longshoremen's and Harbor Workers' Compensation Act (33 U.S.C. 901).

B. Occupational Diseases Insurance - As required by applicable law. In any area where all occupational diseases are not compensable under applicable law, insurance for occupational diseases shall be secured under the employer liability section of your insurance policy, minimum per accident $100,000.

C. Employer Liability - This insurance is to cover any liability imposed upon an employer, by law, for damages on account of personal injuries, including death resulting therefrom, sustained by his employees by reason of accident.

D. General Liability Insurance (Bodily Injury) - This insurance protects the insured against claims arising from bodily injury or death to third parties occurring on it business premises or through its operations except those arising from motor vehicles away from the premises, those covered by any Workers' Compensation law, and other exclusions stated in the policy. The required coverage for bodily injury shall be $200,000 per person and $500,000 per occurrence.

E. Automobile Liability - The required coverage is $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

F. The policies evidencing such insurance as required under this contract shall contain the following endorsement:

"No cancellation, termination, or modification of this policy shall take effect prior to the expiration of 35 days after written notice of the cancellation, termination or modification together with suitable identification of the policy and name insured has been sent by registered letter to the Government representative at the address stated below:

Name of Contracting Officer: Keith A. Bond

Address: USDOL/ETA/DASET/OGCM/DCS
200 Constitution Ave., N.W.
Room S-4203
Washington, D.C. 20210

The types and minimum limits reflected above for vehicle insurance shall apply to any vehicle operated or used in connection with performance of official business under this contract. In the event a privately-owned vehicle is used, the Government's share of insurance premiums, including any additional coverage required to conform with the above limits, shall be prorated in accordance with the vehicle's actual use while conducting business under the terms of this contract.

H.21 DATA COLLECTION FOR THE DEPARTMENT OF LABOR

The Contractor shall be responsible for informing any grantee that they have been requested to collect information for the Department of Labor. The collection of such data shall be the responsibility of the Contractor solely. The Contractor may request assistance from ETA grantees in locating the data. However, the actual data gathering must be done by the Contractor.

H.22 PERFORMANCE STANDARDS

The composition, workmanship, printing or reproduction and substantive content of all reports, evaluations, charts, tables, graphs, and other data to be furnished under this contract shall strictly conform to the generally accepted quality standards of the Contractor's profession and shall be suitable for dissemination and use without revision, to DOL, other Government agencies and the general public.

Reports shall include a complete disclosure of all data relevant to the work performed, the techniques developed, the investigations made, and shall be relevant to the materials studies and methods and processes employed.

H.23 RESTRICTION ON USE OF DOL FUNDS FOR LOBBYING

In accordance with the cost principles incorporated in the Federal Acquisition Regulations (FAR) at 31.205-22, lobbying costs (direct or indirect) are unallowable under this agreement. The exclusion of lobbying costs using Department of Labor funds is not intended to penalize, discourage, or prevent lobbying activities by utilizing non-Federal funds.

H.24 PUBLICATION OF MATERIALS

The Contractor shall receive permission from the Contracting Officer prior to publishing any works performed under this contract. Further, the Contractor shall acknowledge the support of the Department of Labor whenever publicizing any work performed under this contract. To implement the foregoing, the Contractor shall include in any publication resulting from work performed under this contract, an acknowledgement substantially the same as follows:

"This project has been funded, either wholly or in part, with Federal funds from the Department of Labor, Employment and Training Administration under Contract Number N/A the contents of this publication do not necessarily reflect the views or policies of the Department of Labor, nor does mention of trade names, commercial products, or organizations imply endorsement of same by the U.S. Government."

H.25 INDIRECT COSTS

In order to avoid major audit problems, disallowed costs, and to receive timely reimbursement of indirect costs, contractors should take those necessary steps to comply with this clause as well as the critical timeframes for submission of indirect cost proposals.

You are governed by one of the categories of cost principles listed below. Please comply with your cost principles as appropriate to your organization. (1) Federal Acquisition Regulation (FAR) Subparts 31 and 42 apply to private-for-profit contractors. (2) OMB Circular A-87 applies to state and local governments and Federally-recognized Indian Tribes. States receiving JTPA formula-allocated funds can elect to waive A-87 coverage. (3) OMB Circulars A-21, A-88 and FAR 42.705-3 apply to educational institutions. (4) OMB Circular A-122 applies to nonprofit institutions excluding those addressed in the preceding as well as hospitals.

The total amount of contract funds will not be increased to reimburse organizations for higher indirect cost rates than those rates identified in this clause. Also, the contractor must obtain approval from the Contracting Officer to transfer funds from other budget line items to the indirect cost budget line items to accommodate higher indirect cost rates.

The foregoing does not relieve the contractor of any other administrative cost limitations regarding the contract.

Billing rates are only temporary for the 90 days period from the effective date of your contract. Failure to submit an acceptable indirect cost proposal to your cognizant agency for provisional rates within the aforementioned 90-day period means that you shall not receive any further reimbursement of your indirect billing rates until the provisional rate proposal is received. Also, action may be taken to recoup all indirect costs already paid to you.

A private-for-profit contractor is to submit an acceptable indirect cost proposal for final rates to its cognizant agency within 90 days after the end of its fiscal year. All other contractors must submit their final rate proposals within 6 months after the end of their fiscal year.

Block 1 or 2 is completed below as appropriate for affected new contracts or modifications.

                              BLOCK 1
 
 Rate category:  (check one)   Your rates and bases are:
 Billing                       Overhead
 Provisional                   Base:
 Final                         (And, if applicable)
 See Attached Agreement        General and Admin.
 Other (Explain)               Base:
 
Effective from to or if multi-year, please explain here:

 
                        BLOCK 2

               (For special indirect cost ceilings)

Special percent ceiling is % for (usually overhead) and if applicable, % for General and Administrative. Base:

OR

Special dollar ceiling is $ for (usually overhead) and if applicable, $ for General and Administrative. Base:

Effective from to or if multi-year, please explain here:

If applicable for ceilings, please describe here any situation whereby the bases in Block 2 above differ from the bases in Block 1 above. Also, the maximum reimbursement for indirect costs under this contract will be based on the lower of the negotiated rates or ceilings.

If the Department of Labor (DOL) is your cognizant agency, proposals for indirect cost rates and supporting data and documentation should be sent to the Office of Cost Determination (OCD) Negotiator in the appropriate DOL Regional Office or if applicable, to the OCD National Office whose address and phone number is listed below. In addition, if you do not know your cognizant Federal agency, please call the phone number listed below:

Director, Office of Cost Determination (OCD)
U.S. Department of Labor, OASAM
200 Constitution Avenue, N.W., Room S-1310
Washington, D.C. 20210
Tel. (202) 693-4102

(End of Clause)

 

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBERTITLEDATE
52.202-1DEFINITIONSDEC 2001
52.203-3GRATUITIESAPR 1984
52.203-5COVENANT AGAINST CONTINGENT FEESAPR 1984
52.203-6RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENTJUL 1995
52.203-7ANTI-KICKBACK PROCEDURESJUL 1995
52.203-8CANCELLATION, RESCISSION, AND RECOVERY OF FUNDS FOR ILLEGAL OR IMPROPER ACTIVITYJAN 1997
52.203-10PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER ACTIVITYJAN 1997
52.203-12LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONSJUN 1997
52.204-4PRINTED OR COPIED DOUBLE-SIDED ON RECYCLED PAPERAUG 2000
52.209-6PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENTJUL 1995
52.215-2AUDIT AND RECORDS--NEGOTIATIONJUN 1999
52.215-8ORDER OF PRECEDENCE--UNIFORM CONTRACT FORMATOCT 1997
52.216-7ALLOWABLE COST AND PAYMENTFEB 2002
52.216-8FIXED-FEEMAR 1997
52.219-6NOTICE OF TOTAL SMALL BUSINESS SET-ASIDEJUL 1996
52.219-8UTILIZATION OF SMALL BUSINESS CONCERNSOCT 2000
52.219-14LIMITATIONS ON SUBCONTRACTINGDEC 1996
52.222-3CONVICT LABORAUG 1996
52.222-19CHILD LABOR - COOPERATION WITH AUTHORITIES AND REMEDIESSEP 2002
52.222-21PROHIBITION OF SEGREGATED FACILITIESFEB 1999
52.222-26EQUAL OPPORTUNITYAPR 2002
52.222-35EQUAL OPPORTUNITY FOR SPECIAL DISABLED VETERANS, OF THE VIETNAM ERA, AND OTHER ELIGIBLE VETERANSDEC 2001
52.222-36AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIESJUN 1998
52.222-37EMPLOYMENT REPORTS ON SPECIAL DISABLED VETERANS, VETERANS OF THE VIETNAM ERA, AND OTHER ELIGIBLE VETERANSDEC 2001
52.222-38COMPLIANCE WITH VETERANS' EMPLOYMENT REPORTING REQUIREMENTSDEC 2001
52.223-6DRUG-FREE WORKPLACEMAY 2001
52.225-13RESTRICTIONS ON CERTAIN FOREIGN PURCHASESJUL 2000
52.227-1AUTHORIZATION AND CONSENTJUL 1995
52.227-2NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT INFRINGEMENTAUG 1996
52.228-7INSURANCE--LIABILITY TO THIRD PERSONSMAR 1996
52.232-17INTERESTJUN 1996
52.232-20LIMITATION OF COSTAPR 1984
52.232-23ASSIGNMENT OF CLAIMSJAN 1986
52.232-33PAYMENT BY ELECTRONIC FUNDS--CENTRAL CONTRACTOR REGISTRATIONMAY 1999
52.233-1DISPUTES ALTERNATE I (DEC 1991)7/02
52.233-3PROTEST AFTER AWARD ALTERNATE I (JUN 1985)AUG 1996
52.242-1NOTICE OF INTENT TO DISALLOW COSTSAPR 1984
52.242-3PENALTIES FOR UNALLOWABLE COSTSMAY 2001
52.242-4CERTIFICATION OF FINAL INDIRECT COSTSJAN 1997
52.242-13BANKRUPTCYJUL 1995
52.243-2CHANGES--COST REIMBURSEMENT ALTERNATE I (APR 1984)AUG 1987
52.244-2SUBCONTRACTS ALTERNATE II (AUG 1998)AUG 1998
52.244-5COMPETITION IN SUBCONTRACTINGDEC 1996
52.244-6SUBCONTRACTS FOR COMMERCIAL ITEMSMAY 2002
52.246-25LIMITATION OF LIABILITY--SERVICESFEB 1997
52.248-1VALUE ENGINEERINGFEB 2000
52.249-6TERMINATION (COST-REIMBURSEMENT)SEP 1996
52.249-14EXCUSABLE DELAYSAPR 1984
52.253-1COMPUTER GENERATED FORMSJAN 1991

I.2 52.232-25 PROMPT PAYMENT (FEB 2002)
ALTERNATE I (FEB 2002)

Notwithstanding any other payment clause in this contract, the Government will make invoice payments under the terms and conditions specified in this clause. The Government considers payment as being made on the day a check is dated or the date of an electronic funds transfer (EFT). Definitions of pertinent terms are set forth in sections 2.101, 32.001, and 32.902 of the Federal Acquisition Regulation. All days referred to in this clause are calendar days, unless otherwise specified. (However, see paragraph (a)(4) of this clause concerning payments due on Saturdays, Sundays, and legal holidays.)

(a) Invoice payments--

(1) Due date.

(i) Except as indicated in paragraphs (a)(2) and (c) of this clause, the due date for making invoice payments by the designated payment office is the later of the following two events:

(A) The 30th day after the designated billing office receives a proper invoice from the Contractor (except as provided in paragraph (a)(1)(ii) of this clause).

(B) The 30th day after Government acceptance of supplies delivered or services performed. For a final invoice, when the payment amount is subject to contract settlement actions, acceptance is deemed to occur on the effective date of the contract settlement.

(ii) If the designated billing office fails to annotate the invoice with the actual date of receipt at the time of receipt, the invoice payment due date is the 30th day after the date of the Contractor's invoice, provided the designated billing office receives a proper invoice and there is no disagreement over quantity, quality, or Contractor compliance with contract requirements.

(2) Contractor's invoice. The Contractor shall prepare and submit invoices to the designated billing office specified in the contract. A proper invoice must include the items listed in paragraphs (a)(3)(i) through (a)(3)(x) of this clause. If the invoice does not comply with these requirements, the designated billing office will return it within 7 days after receipt (3 days for meat, meat food products, or fish; 5 days for perishable agricultural commodities, dairy products, edible fats or oils, and food products prepared from edible fats or oils), with the reasons why it is not a proper invoice. The Government will take into account untimely notification when computing any interest penalty owed the Contractor.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number).

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

(vi) Name and address of Contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(viii) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(ix) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision (e.g., 52.232- 38, Submission of Electronic Funds Transfer Information with Offer), contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer--Other Than Central Contractor Registration), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(x) Any other information or documentation required by the contract (e.g., evidence of shipment).

(3) Interest penalty. The designated payment office will pay an interest penalty automatically, without request from the Contractor, if payment is not made by the due date and the conditions listed in paragraphs (a)(4)(i) through (a)(4)(iii) of this clause are met, if applicable. However, when the due date falls on a Saturday, Sunday, or legal holiday, the designated payment office may make payment on the following working day without incurring a late payment interest penalty.

(i) The designated billing office received a proper invoice.

(ii) The Government processed a receiving report or other Government documentation authorizing payment, and there was no disagreement over quantity, quality, or Contractor compliance with any contract term or condition.

(iii) In the case of a final invoice for any balance of funds due the Contractor for supplies delivered or services performed, the amount was not subject to further contract settlement actions between the Government and the Contractor.

(4) Computing penalty amount. The Government will compute the interest penalty in accordance with the Office of Management and Budget prompt payment regulations at 5 CFR part 1315.

(i) For the sole purpose of computing an interest penalty that might be due the Contractor, Government acceptance is deemed to occur constructively on the 7th day (unless otherwise specified in this contract) after the Contractor delivers the supplies or performs the services in accordance with the terms and conditions of the contract, unless there is a disagreement over quantity, quality, or Contractor compliance with a contract provision. If actual acceptance occurs within the constructive acceptance period, the Government will base the determination of an interest penalty on the actual date of acceptance. The constructive acceptance requirement does not, however, compel Government officials to accept supplies or services, perform contract administration functions, or make payment prior to fulfilling their responsibilities.

(ii) The prompt payment regulations at 5 CFR 1315.10(c) do not require the Government to pay interest penalties if payment delays are due to disagreement between the Government and the Contractor over the payment amount or other issues involving contract compliance, or on amounts temporarily withheld or retained in accordance with the terms of the contract. The Government and the Contractor shall resolve claims involving disputes and any interest that may be payable in accordance with the clause at FAR 52.233-1, Disputes.

(5) Discounts for prompt payment. The designated payment office will pay an interest penalty automatically, without request from the Contractor, if the Government takes a discount for prompt payment improperly. The Government will calculate the interest penalty in accordance with the prompt payment regulations at 5 CFR part 1315.

(6) Additional interest penalty.

(i) The designated payment office will pay a penalty amount, calculated in accordance with the prompt payment regulations at 5 CFR part 1315 in addition to the interest penalty amount only if--

(A) The Government owes an interest penalty of $1 or more;

(B) The designated payment office does not pay the interest penalty within 10 days after the date the invoice amount is paid; and

(C) The Contractor makes a written demand to the designated payment office for additional penalty payment, in accordance with paragraph (a)(7)(ii) of this clause, postmarked not later than 40 days after the invoice amount is paid.

(ii)(A) The Contractor shall support written demands for additional penalty payments with the following data. The Government will not request any additional data. The Contractor shall-- (1) Specifically assert that late payment interest is due under a specific invoice, and request payment of all overdue late payment interest penalty and such additional penalty as may be required;

(2) Attach a copy of the invoice on which the unpaid late payment interest is due; and

(3) State that payment of the principal has been received, including the date of receipt.

(B) If there is no postmark or the postmark is illegible--

(1) The designated payment office that receives the demand will annotate it with the date of receipt, provided the demand is received on or before the 40th day after payment was made; or

(2) If the designated payment office fails to make the required annotation, the Government will determine the demand's validity based on the date the Contractor has placed on the demand, provided such date is no later than the 40th day after payment was made.

(iii) The additional penalty does not apply to payments regulated by other Government regulations (e.g., payments under utility contracts subject to tariffs and regulation).

(b) Contract financing payment. If this contract provides for contract financing, the Government will make contract financing payments in accordance with the applicable contract financing clause.

(c) Fast payment procedure due dates. If this contract contains the clause at 52.213-1, Fast Payment Procedure, payments will be made within 15 days after the date of receipt of the invoice.

(d) Overpayments. If the Contractor becomes aware of a duplicate payment or that the Government has otherwise overpaid on an invoice payment, the Contractor shall immediately notify the Contracting Officer and request instructions for disposition of the overpayment.

(e) Invoices for interim payments. For interim payments under this cost-reimbursement contract for services--

(1) Paragraphs (a)(2), (a)(3), (a)(4)(ii), (a)(4)(iii), and (a)(5)(i) do not apply;

(2) For purposes of computing late payment interest penalties that may apply, the due date for payment is the 30th day after the designated billing office receives a proper invoice; and

(3) The contractor shall submit invoices for interim payments in accordance with paragraph (a) of FAR 52.216-7, Allowable Cost and Payment. If the invoice does not comply with contract requirements, it will be returned within 7 days after the date the designated billing office received the invoice.

I.3 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/4

I.4 52.219-14 LIMITATIONS ON SUBCONTRACTING (DEC 1996)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for --

(1) SERVICES (EXCEPT CONSTRUCTION). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

(2) SUPPLIES (OTHER THAN PROCUREMENT FROM A NONMANUFACTURER IN SUCH SUPPLIES). The concern shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.

(3) GENERAL CONSTRUCTION. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) CONSTRUCTION BY SPECIAL TRADE CONTRACTORS. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

 

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

ATTACHMENT NUMBERTITLEDATENO. PAGES
J.1CONTRACT PRICING PROPOSAL COVER SHEET, SF 1411 (1 PAGE)
J.2COST AND PRICE ANALYSIS, ETA 8555 (8 PAGES)
J.3STATEMENT OF FINANCIAL CAPABILITY, ETA 8554 (2 PAGES)
J.4COST CONTRACTOR'S INVOICE, ETA 3100-1 (1 PAGE)
J.5COST CONTRACTOR'S DETAILED STATEMENT OF COST, ETA 3-2 (1 PAGE)
J.6VETS-100 - FEDERAL CONTRACTOR VETERANS EMPLOYMENT REPORT, OMB 1293-0005 (2 PAGES)
J.7PAST PERFORMANCE REFERENCE INFORMATION (2 PAGES)
J.8PAST PERFORMANCE EVALUATION QUESTIONNAIRE (2 PAGES)

 

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

The following solicitation provisions pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the FAR provision at FAR "52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE" in Section L of this solicitation. See FAR 52.252-1 for an internet address (if specified) for electronic access to the full text of a provision.

NUMBERTITLEDATE
52.203-11CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONSAPR 1991

K.2 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

(a) Definitions.

Common parent, as used in this provision, means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

Taxpayer Identification Number (TIN), as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a Social Security Number or an Employer Identification Number.

(b) All offerors must submit the information required in paragraphs (d) through (f) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements described in Federal Acquisition Regulation (FAR) 4.904, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the Government to collect and report on any delinquent amounts arising out of the offeror's relationship with the Government (31 U.S.C. 7701(c)(3)). If the resulting contract is subject to the payment reporting requirements described in FAR 4.904, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.

(d) Taxpayer Identification Number (TIN).

[ ] TIN:. ____________________________

[ ] TIN has been applied for.

[ ] TIN is not required because:

[ ] Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

[ ] Offeror is an agency or instrumentality of a foreign government;

[ ] Offeror is an agency or instrumentality of the Federal Government.

(e) Type of organization.

[ ] Sole proprietorship;

[ ] Partnership;

[ ] Corporate entity (not tax-exempt);

[ ] Corporate entity (tax-exempt);

[ ] Government entity (Federal, State, or local);

[ ] Foreign government;

[ ] International organization per 26 CFR 1.6049-4;

[ ] Other ___________________________________________

(f) Common parent.

[ ] Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision.

[ ] Name and TIN of common parent:

Name ____________________________________________________

TIN ____________________________________________________

K.3 52.209-5 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED DEBARMENT, AND OTHER RESPONSIBILITY MATTERS (DEC 2001)

(a)(1) The Offeror certifies, to the best of its knowledge and belief, that -

(i) The Offeror and/or any of its Principals -

(A) Are [ ] are not [ ] presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have [ ] have not [ ], within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion or receiving stolen property; and

(C) Are [ ] are not [ ] presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in subdivision (a)(1)(i)(B) of this provision.

(ii) The Offeror has [ ] has not [ ], within a 3-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions).

THIS CERTIFICATION CONCERNS A MATTER WITHIN THE JURISDICTION OF AN AGENCY OF THE UNITED STATES AND THE MAKING OF A FALSE, FICTITIOUS, OR FRAUDULENT CERTIFICATION MAY RENDER THE MAKER SUBJECT TO PROSECUTION UNDER SECTION 1001, TITLE 18, UNITED STATES CODE.

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

K.4 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

(a) The offeror or respondent, in the performance of any contract resulting from this solicitation, [ ] intends, [ ] does not intend [check applicable block] to use one or more plants or facilities located at a different address from the address of the offeror or respondent as indicated in this proposal or response to request for information.

(b) If the offeror or respondent checks "intends" in paragraph (a) of this provision, it shall insert in the following spaces the required information:

 -----------------------------------------------------------------------
  Place of performance (street     | Name and address of owner and
  (street address, city, state,    | operator of the plant or facility
   county, code)                   | if other than offeror or respondent
 -----------------------------------------------------------------------
 __________________________________|____________________________________
 __________________________________|____________________________________
 __________________________________|____________________________________
 __________________________________|____________________________________
 __________________________________|____________________________________
 __________________________________|____________________________________
 __________________________________|____________________________________
 __________________________________|____________________________________
 __________________________________|____________________________________
 
 -----------------------------------------------------------------------
 

K.5 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (APR 2002)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is-- 541720.

(2) The small business size standard is 6 million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b) Representations. (1) The offeror represents as part of its offer that it [ ] is, [ ] is not a small business concern.

(2) (Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.) The offeror represents, for general statistical purposes, that it [ ] is, [ ] is not, a small disadvantaged business concern as defined in 13 CFR 124.1002.

(3) (Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.) The offeror represents as part of its offer that it [ ] is, [ ] is not a women-owned small business concern.

(4) [Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.] The offeror represents as part of its offer that it [ ] is, [ ] is not a veteran-owned small business concern.

(5) [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (b)(4) of this provision.] The offeror represents as part of its offer that it [ ] is, [ ] is not a service-disabled veteran-owned small business concern.

(6) [Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.] The offeror represents, as part of its offer, that--

(i) It [ ] is, [ ] is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material change in ownership and control, principal office, or HUBZone employee percentage has occurred since it was certified by the Small Business Administration in accordance with 13 CFR part 126; and

(ii) It [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR part 126, and the representation in paragraph (b)(6)(i) of this provision is accurate for the HUBZone small business concern or concerns that are participating in the joint venture. [The offeror shall enter the name or names of the HUBZone small business concern or concerns that are participating in the joint venture:____________.] Each HUBZone small business concern participating in the joint venture shall submit a separate signed copy of the HUBZone representation.

(c) Definitions. As used in this provision--

Service-disabled veteran-owned small business concern--

(1) Means a small business concern-- (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

Small business concern, as used in this provision, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and the size standard in paragraph (a) of this provision.

Veteran-owned small business concern means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned small business concern, as used in this provision, means a small business concern--

(1) That is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

(d) Notice. (1) If this solicitation is for supplies and has been set aside, in whole or in part, for small business concerns, then the clause in this solicitation providing notice of the set-aside contains restrictions on the source of the end items to be furnished.

(2) Under 15 U.S.C. 645(d), any person who misrepresents a firm's status as a small, HUBZone small, small disadvantaged, or women- owned small business concern in order to obtain a contract to be awarded under the preference programs established pursuant to section 8(a),8(d), 9, or 15 of the Small Business Act or any other provision of Federal law that specifically references section 8(d) for a definition of program eligibility, shall--

(i) Be punished by imposition of fine, imprisonment, or both;

(ii) Be subject to administrative remedies, including suspension and debarment; and

(iii) Be ineligible for participation in programs conducted under the authority of the Act.

K.6 52.222-18 CERTIFICATION REGARDING KNOWLEDGE OF CHILD LABOR FOR LISTED END PRODUCTS (FEB 2001)

(a) Definition.

Forced or indentured child labor means all work or service--

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

(b) Listed end products. The following end product(s) being acquired under this solicitation is (are) included in the List of Products Requiring Contractor Certification as to Forced or Indentured Child Labor, identified by their country of origin. There is a reasonable basis to believe that listed endproducts from the listed countries of origin may have been mined, produced, or manufactured by forced or indentured child labor.

Listed End Product

Listed Countries of Origin

(c) Certification. The Government will not make award to an offeror unless the offeror, by checking the appropriate block, certifies to either paragraph (c)(1) or paragraph (c)(2) of this provision.

[ ] (1) The offeror will not supply any end product listed in paragraph (b) of this provision that was mined, produced, or manufactured in a corresponding country as listed for that end product.

[ ] (2) The offeror may supply an end product listed in paragraph (b) of this provision that was mined, produced, or manufactured in the corresponding country as listed for that product. The offeror certifies that it has made a good faith effort to determine whether forced or indentured child labor was used to mine, produce, or manufacture such end product. On the basis of those efforts, the offeror certifies that it is not aware of any such use of child labor.

K.7 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

The offeror represents that--

(a) It [ ] has, [ ] has not participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation; the clause originally contained in Section 310 of Executive Order No. 10925, or the clause contained in Section 201 of Executive Order No. 11114;

(b) It [ ] has, [ ] has not filed all required compliance reports; and

(c) Representations indicating submission of required compliance reports, signed by proposed subcontractors, will be obtained before subcontract awards.

K.8 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

The offeror represents that--

(a) It [ ] has developed and has on file, [ ] has not developed and does not have on file, at each establishment, affirmative action programs required by the rules and regulations of the Secretary of Labor (41 CFR 60-1 and 60-2), or (b) It [ ] has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

K.9 SIGNATURE BLOCK

I, the undersigned, do hereby attest that all representations and certifications made in this Section K are true.

Also, I, the undersigned, am aware of the penalties prescribed in 18 U.S. Code 1001 for making false statements in offers; and I am legally authorized to bind the company or organization represented.

 
 
	__________________________________________	_____________
	(Signature)	(Date)
 
 
	__________________________________________
	(Typed or Printed Name)
 
 
	__________________________________________
	(Title)
 
 
	__________________________________________
	(Solicitation Number)
 
 
	__________________________________________
	(Name of Company/Organization Represented)
 
 
 
 
 
	__________________________________________
	(Address, including Zip Code)
 
 
 
	_______________________________________
	(Telephone Number, including Area Code)
 

 

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

The following solicitation provisions pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the FAR provision at FAR "52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE" in Section L of this solicitation. See FAR 52.252-1 for an internet address (if specified) for electronic access to the full text of a provision.

NUMBERTITLEDATE
52.215-1INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION ALTERNATE I (OCT 1997)MAY 2001
52.215-16FACILITIES CAPITAL COST OF MONEYOCT 1997
52.222-24PREAWARD ON-SITE EQUAL OPPORTUNITY COMPLIANCE EVALUATIONFEB 1999

L.2 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a (Cost Plus Fixed Fee) contract resulting from this solicitation.

L.3 52.233-2 SERVICE OF PROTEST (AUG 1996)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Keith A. Bond

Hand-Carried Address:

U.S. Department of Labor, ETA/OGCM
Division of Contract Services
200 Constitution Avenue, NW
Room S-4203
Washington DC 20210

Mailing Address:

U.S. Department of Labor, ETA/OGCM
Division of Contract Services
200 Constitution Avenue, NW
Room S-4203
Washington DC 20210

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

L.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.arnet.gov/far/

L.5 PAST PERFORMANCE

Offerors shall submit the following information as part of their proposal for both the offeror and proposed major subcontractors:

A. A list of all "relevant" contracts and subcontracts completed during the past three (3) years and all contracts and subcontracts currently in process. The reference should be on project/work similar in nature. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial customers. Offerors that are newly formed entities without prior contracts should list contracts and subcontracts as required above for all key personnel. Include the following information for each contract and subcontract:

  1. Name of contracting activity
  2. contract number
  3. Contract type
  4. total contract value
  5. contract work
  6. contracting officer and telephone
  7. program manager and telephone
  8. administrative contracting officer, if different from #6 and telephone number
  9. list of major subcontractors

PLEASE NOTE: Offerors are to use Attachment J.7 - Past Performance Reference Information when providing this information.

B. The offeror may provide information on problems encountered on the contract and subcontracts identified in A above and corrective actions taken to resolve those problems. Offerors should not provide general information of their performance on the identified contracts. General performance information will be obtained from the references.

C. The offeror may describe any quality of awards or certifications that indicate the offeror possess a high quality process for developing and producing the product or service required.

Identify what segment of the company (one division or the entire company) that received the award or certification. Describe when the award or certification was bestowed. If the award or certification is over three years old, present evidence that the qualifications still apply.

D. Each offeror will be evaluated on his/her performance under existing and prior contracts for similar products or services. Performance information will be used for both responsibility determinations and as an evaluation factor against which offerors' relative rankings will be compared to assure best value to the Government. The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. The contractor's reference questionnaire form identified in Section J.8 will be used to collect this information. References other than those identified by the offeror may be contacted by the Government with the information received used in the evaluation of the offeror's past performance. The Government also reserves the right to decide not to contact all of the references provided by the offeror. Names of individuals providing reference information about an offeror's past performance shall not be disclosed. Offerors are advised to provide the correct point of contact and telephone numbers of past performance references.

L.6 SUBMISSION OF PROPOSAL

(A) - General Instructions:

Each offeror must submit an offer (proposal) and other written information in strict accordance with these instructions. When evaluating an offeror, the Government will consider how well the offeror complied with the letter and spirit of these instructions. The Government will consider any failure on the part of an offeror to comply with both the letter and spirit of these instructions to be an indication of the type of conduct it can expect during contract performance. Therefore, the Government encourages offerors to contact the Contracting Officer by telephone, facsimile transmission, e-mail, or mail in order to request an explanation of any part of these instructions.

Your proposal must be submitted in three (3) separate and distinct parts as outlined below, consisting of the number of stated copies and accompanied by the required supportive materials to insure that the proposal will be considered responsible to the Request for Proposals.

Part 1 - Original and two (2) signed copies of completed Standard Form 33, Solicitation, Offer and Award, Original and two (2) signed copies of Section K, the Representations, Certifications and other Statements of Offerors, and all attachments thereto except those items required in Part 2 and 3 will be submitted as outlined in their respective parts.

Legible copies are acceptable. (All copies shall be ink-signed.)

Part 2 - Technical Proposal. Offerors shall submit an original and four copies of their technical proposal (technical approach, resumes of all "professional personnel," relevant past performance information, and understanding). (See Sections L.5 and M.2 (A, B, C, and D.)

The Technical Proposal shall not make reference to cost or price data so that an independent technical evaluation may be made on the basis of technical merit alone. Failure to comply with this requirement will result in a determination of nonresponsiveness. Proposals specifying less than one hundred twenty (120) days Government Acceptance may be considered not acceptable. Any exceptions taken by a proposer to any provisions of this Request for Proposals or any condition placed upon a proposal may result in a finding of not acceptable. Only one proposal may be submitted by each respondent.

Part 3 - A detailed Business Management Proposal for the prime contractor and all subcontractor over $25,000 as further outlined in the below instructions and consisting of:

(a) Three (3) copies of Attachment J.2 - Cost and Price Analysis, ETA 8555 (Mar. 1981);

(b) One (1) copy of Attachment J.3 - Statement of Financial Capability, ETA 8554 (Mar. 1981);

(c) One (1) each Accounting System Certification which is a statement certifying that the offeror has an established accounting system with internal controls adequate to safeguard their assets, insure that funds are accounted for by cost categories, check the accuracy and reliability of the accounting data, promote operating efficiency and permit compliance with Government requirements and accounting procedures with respect to Cost Reimbursement types of contracts.

The statement shall be executed by a certified public accountant (CPA), licensed public accountant, a bona-fide accounting or audit organization such as Defense Contract Audit Agency (DCAA) or an entity of equivalent status acceptable to the Government. Failure to include the above stated supportive materials with your proposal will be a basis for determination of not being acceptable.

(d) Binding Signed Contracts for personnel proposed for the following key personnel positions: Project Manager/Director, and Task Leaders for the technical assistance tasks, i.e. Logistical Coordinator, Conference Planner, etc. These persons are responsible for (1) Grantee Conferences; (2) Monitoring Grantees Technical Assistance needs; and (3) Providing On-going Technical Assistance.

NOTE: Parts 1, 2, and 3 should be sealed in separate envelopes and included in one master package. The RFP number and related Part numbers outlined above, if applicable, must be shown in the upper left hand corner of each of the envelopes as well as the master package.

The Government warns offerors that taking exception to any term or condition of the RFP (including submitting any alternative proposal that requires a relaxation of a requirement), will make an offer unacceptable, and the offeror ineligible for award, unless the RFP expressly authorizes such an exception with regard to that specific term or condition. The Government will consider any exception to a term or condition of the RFP that is not expressly authorized by the RFP to be a deficiency, as defined in FAR Part 15.

An offeror may eliminate a deficiency in its offer only through discussions, as defined and prescribed in FAR Part 15. However, the Government intends to award a contract without discussions, as authorized by FAR Part 15. Therefore, any offeror planning to take exception to a term or condition of the RFP should consult with the Contracting Officer prior to submitting and offer, unless the RFP expressly authorizes such an exception.

Not withstanding its plan to award without discussions, the Government reserves the right to conduct technical and cost discussions with offers in a competitive range, if necessary, and to permit such offerors to revise their proposals. The government also reserves the right to change any terms and conditions of their RFP by amendment at any time prior to contract award and to allow offerors to revise their offers accordingly, as authorized by FAR Part 15.

The offeror shall complete and submit all certifications included in or attached to this Request for Proposal.

The Cost Analysis (Attachment J.2) and Financial Capability Forms (Attachment J.3) support information shall be augmented as follows:

Offerors are required to submit cost proposals fully supported by cost and pricing data adequate to establish the reasonableness of the proposed costs.

1. Most current published annual balance sheet and profit or loss statement.

2. The offeror shall furnish a total cost breakdown utilizing the enclosed cost and price analysis form.

(a) Include the backup data to support the type of labor and estimated numbers of hours within each category.

(b) Include a breakdown of the amount estimated for travel including destination, duration, purpose and cost (per diem and transportation).

(c) Include backup data to support the estimated amount of material and subcontracting (if applicable) including description of materials to be procured, basis for proposed subcontract, type of subcontract and amounts proposed.

3. List the names and addresses of any subcontractor* the offeror intends to use in the performance of a resulting contract. Include the following information about the subcontract(s).

(a) How subcontractor was selected?

(b) Has the subcontractor submitted a cost proposal?

(c) Will he be able to start performance at the start of the contract period?

(d) What is the total cost of (each) subcontract?

(e) What services (skills) will the subcontract provide?

(f) What experience do they have in this technical area?

*Also provide the above information for consultants you intend to use in the performance of a resulting contract.

Consultants: Persons who are members of a particular profession or posses a special skill and who are not officers or employees of the contractor.

L.7 BINDING SIGNED EMPLOYMENT CONTRACTS

(1) Key personnel listed in Section M.2.A and designated by the Contracting Officer, require a binding signed employment contract between the key person(s) and the employer/offeror contingent upon DOL awarding the employer/offeror the resultant contract must be provided with the offeror's business management proposal (See Section L.6) in order for the proposal to be considered responsive or technically acceptable. The employment contract must:

(1) be for at least six months from the date of the award of the contract by DOL to the employer/offeror;

(2) state that the employee will work full time, or the percentage of time designated in the RFP, on the resultant contract if awarded to the employer/offeror; and

(3) the employment contract must address salary and benefits, and position. Offerors should address salary and benefits in detail i.e. salary ($65,000) and benefits (leave policy, bonuses, health benefits, etc.).

Please Note: New hires may not be proposed for key personnel. (A new hire is defined as specified or unspecified persons to fill an empty position who are neither identified as a current employee of the Offeror, or proposed subcontractor, nor as a contingency hire.)

L.8 SPECIAL REQUIREMENTS

The contractor shall be required to provide the necessary personnel to accomplish each task listed above. The key personnel positions and their required time commitment are - Project Director/Manager (Minimum of 40%); Principal Investigator (Minimum of 30%); Task Leader(s) (Minimum of 25%).

L.9 REQUEST FOR CLARIFICATION (RFC)

All Requests For Clarification (RFC) must be received no later than 5:00 p.m. local time, January 31, 2003.

Only electronic submission of requests will be accepted. They shall be submitted to Ms. Diemle Phan at Phan.Diemle@dol.gov. Should any RFC be received after the date stated above, the Government reserves the right not to provide an answer. If, however, the Government determines that the RFC raises an issue of significant importance, the government will respond electronically.

The Government will not provide any information concerning requests for clarifications in response to telephone calls from offerors. All requests will be answered electronically and will be available to all offerors at the DOLETA Internet site (http://www.doleta.gov/grants/rfp.cfm).

Please be advised that it is the sole responsibility of the offeror to continually view the website for any amendments to this solicitation.

 

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 BASIS FOR AWARD (BEST VALUE)

The Government intends to evaluate proposals using a two-step methodology. The first step will involve the evaluation of the offeror's TECHNICAL APPROACH, INDIVIDUAL STAFF EXPERIENCE AND QUALIFICATIONS, UNDERSTANDING, and PRICE (evaluation factors A, B, D, and E listed below). Based on these evaluations, a Competitive Range (FAR Part 15) consisting of the most highly rated proposals will be established.

The second step will involve evaluation of CONTRACTOR'S PAST PERFORMANCE. Evaluation of CONTRACTOR'S PAST PERFORMANCE will be in accordance with Section L.5 of the solicitation and evaluation factor C listed below. Therefore, each offer should contain the best terms from a cost or price and technical standpoint.

A cost realism analysis will be performed for all technically acceptable offerors. Contract award will be based on the combined evaluations of the contractor's Technical Approach, Individual Staff Experience and Qualifications, Contractor's Past Performance, Understanding, and Price. The contract resulting from this solicitation will be awarded to the responsible offeror whose offer, conforming to the solicitation, is determined to provide the "best value" to the Government, which may not necessarily be the proposals offering the lowest cost nor receiving the highest technical score. It should be noted that cost is not a numerically weighted factor.

Although non-cost factors are significantly more important than cost, cost is an important factor and should be considered when preparing responsive offers (proposals). The importance of cost as an evaluation factor will increase with the degree of equality of the proposals in relation to the remaining evaluation factors.

When the offerors within the competitive range are considered essentially equal in terms of technical, past performance and other no-cost factors (if any), or when cost is so significantly high as to diminish the value of the technical superiority to the Government, cost may become the determining factor for award. In summary, cost/no-cost trade offs will be made, and the extent to which one may be sacrificed for the other if governed only by the tests of rationality and consistency with the established factors.

Prospective contractors are advised that the selection of a contractor for contract award is to be made, after a careful evaluation of the offers (proposals) received, by a panel of specialists chosen by DOL/ETA. Each panelist will evaluate the proposals for technical acceptability using a range of scores assigned to each factor. The factors are presented in the order of emphasis that they will receive (i.e., Factor A has the greatest weight, Factor B the second greatest weight, etc.). The scores will then be averaged to select a contractor for award on the basis of their proposal being the most advantageous to the Government, price and other factors considered.

M.2 EVALUATION CRITERIA AND BASIS FOR AWARD (BEST VALUE)

Prospective offerors are advised that the selection of an offeror for contract award is to be made after a careful evaluation of the proposals received, by a panel selected by DOL/ETA. Each panelist will evaluate the proposals for acceptability using a range of scores assigned to each factor. The scores will then be averaged to select an offeror or develop a list of offerors with whom negotiations may be conducted.

A. TECHNICAL APPROACH (35 points)

The proposal should provide a detailed technical approach to performing each of the tasks listed in Section C.4.1. of this RFP. This should include, but not be limited to, description of:

(1) Plans for conducting each of the three evaluation components: (a) A proposed list of study questions and discussion of the data needed to address them; (b) Proposed sampling strategies; (c) Proposed site visit plans and procedures; (d) Proposed methods for obtaining UI wage records, administrative and crime data, and other quantitative information; (e) Analytic methods to be used.

(2) A table showing the level of effort for each task and sub-task.

PLEASE BE ADVISED THAT OFFERORS WILL BE EVALUATED UNDER THESE FACTORS BASED ON THE FOLLOWING:

(1) Offeror proposes a list of hypotheses and related study questions that includes and expands upon the study objectives listed in Section C.3.of this RFP.

(2) Offeror identifies data items to be collected and keys them to study questions; data are sufficient to completely address the study questions.

(3) Data collection procedures are appropriate and will likely provide complete and high-quality data.

(4) Analysis methods are appropriate to the issue and type of information being analyzed.

(5) The scale of each task (e.g., the number and length of site visits) and the level of effort to be devoted to it makes sense and is sufficient, given the Government's estimate of total level of effort, to fully accomplish the tasks' objectives.

(6) Approaches to accomplishing tasks use innovative methods where appropriate.

(7) Offeror's technical approach is sound and its presentation is clear and concise.

B. INDIVIDUAL STAFF EXPERIENCE AND QUALIFICATIONS (30 points)

This section of the proposal shall provide sufficient information for judging the quality and competence of staff proposed to be assigned to the project to assure that they meet the required qualifications. Successful performance of the proposed work depends heavily on the qualifications of the individuals committed to this project, and the adequacy of the time commitment for each individual in relation to the specific tasks that they will perform. The proposal shall include the current employment status of personnel proposed for work under this RFP, i.e., whether these personnel are currently employed by the contractor or are dependent upon planned recruitment or subcontracting. Where subcontractors or outside assistance are proposed, organizational control shall be clearly delineated so as to demonstrate and ensure responsiveness to the needs of the Government.

The Government, in its evaluation of the contractor's proposal, will place considerable emphasis on the contractor's commitment of personnel qualified for the work involved in accomplishing the assigned tasks. Accordingly, the following information shall be furnished:

(1) The proposed Project Director;

(2) The proposed project organization, including key personnel;

(3) A proposed plan for deploying personnel and resources including: staffing charts listing names and project roles, staff time/task, loading charts showing the amount of time each staff person will devote to each task and sub-task; and a narrative description of each staff person's role in the project, qualifications, and experience (including outside consultants);

(4) A resume for each person to be assigned to the project. At a minimum, the resume shall include:

(a) The individual's current employment status and previous work experience, including position title, dates in position, duties performed and employing organization. Duties shall be clearly defined in terms of the role performed, e.g., management, task leader, lead investigator, chief analyst, etc.

(b) A statement of work that the individual has completed or which is currently underway.

(c) The individual's educational background.

(d) The position to which the individual would be assigned for the project and the type of work that they would perform in that capacity;

PLEASE BE ADVISED THAT OFFERORS WILL BE EVALUATED UNDER THIS FACTOR BASED ON THE FOLLOWING:

(1) The experience and qualifications of the proposed Project Director and the amount of time committed to the project. It is DOL's expectation that this position will require a minimum of 40% of the proposed individual's time over the period of performance. This person shall be a qualified professional capable of supervising activities involved in support of each task; be qualified to coordinate all project related personnel matters; communicate both orally and in writing with all levels of ETA personnel; be a qualified professional capable of working independently and providing guidance to lower level personnel. The Project Director shall have a minimum of five years' experience in leading related work.

(2) The experience and qualifications of all proposed project staff, other than the Project Director, in relation to their role in the project. Special attention will be paid to the Principal Investigators and leaders for specific contract tasks, and their prior experience in performing their designated tasks. These individuals shall be identified specifically with respect to responsibility for tasks.

(3) Letters of Intent for each professional personnel positions. All professional personnel must devote a full time effort on this project except where percentage of time of professional personnel is designated in the RFP. Letters of Intent must be signed (by employee/contingency hire), and dated. The Offeror shall provide letters of intent from current employees that state they: (1) will remain employed by the Offeror; and (2) will work for at least six months on the resultant contract if awarded to the Offeror. Letters of intent must also be submitted for contingency hires, defined as persons not currently employed but who have executed a binding letter of commitment for employment with the Offeror, if the Offeror receives award under subject solicitation.

(4) Staffing charts listing names, qualifications, and experience of professional personnel (including outside consultants), staff time/time loading charts showing the amount of time each staff person will devote to each task and sub-task, and an indication of how staff will be allocated to perform all necessary field work during the project.

C. CONTRACTOR'S PAST PERFORMANCE (20 POINTS)

This criterion shall represent up to 20% of the total score of the proposal. Award may be made from the initial offers without discussions. However, if discussions are held offerors will be provided the opportunity to address unfavorable reports of past performance, if the offeror has not had a previous opportunity to review the rating. Past Performance shall include evaluating offerors with no relevant performance history, and shall provide offerors an opportunity to identify past or current contracts (Federal, State, and local government and private) for efforts similar to the Government requirement.

Information on problems encountered on the identified contracts and the offeror's corrective actions. The Government shall consider this information, as well as information obtained from any other sources, when evaluating the offeror's past performance.

The Contracting Officer shall determine the relevance of similar past performance information. Offers shall submit past performance information regarding predecessor companies, professional personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Offerors without relevant past performance history or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. In this instance the offeror would receive a neutral score.

D. UNDERSTANDING (15 POINTS)

The proposal should provide clear evidence of the offeror's knowledge and understanding of:

(1) The objectives of the Youth Offender Demonstration;

(2) Related programs and services for youth offenders;

(3) Community-wide approaches to addressing the needs of youth offenders;

(4) The offeror's understanding of the strengths and weaknesses using administrative data on crime and other outcomes, and the prospects of obtaining them;

(5) Proposed procedures and utility of ethnographic studies for determining public perception of community changes.

PLEASE BE ADVISED THAT OFFERORS WILL BE EVALUATED UNDER THIS FACTOR BASED ON THE FOLLOWING:

(1) The offeror's complete understanding of the intent and requirements under this contract.

(2) The offeror's knowledge of the objectives of the Youth Offender Demonstration Project.

(3) The offerors displays satisfactory knowledge and understanding of the concept and execution of an ethnographic study.

(4) The offeror's understanding of the issues surrounding using administrative data on crime and other outcomes.

(5) The offeror's understanding is presented in a clear and concise manner.

(6) The offeror's knowledge of related programs and services for youth offenders.

E. PRICE

Cost Realism will be performed as part of the proposal evaluation process. The purpose of this evaluation shall be (a) to verify the offeror's understanding of the requirement; (b) to assess the degree to which the cost/price proposal reflects the approaches and/or risk assessments made in the technical proposal as well as the risk that the offeror will provide the services for the offered prices/cost; and (c) assess the degree to which the cost reflected in the cost/price proposal accurately represents the work effort included in the technical offer (proposal).

M.3 DETERMINING BEST OVERALL VALUE

In order to determine which offeror represents the best overall value, the Contracting Officer will make a series of paired comparisons among only those offerors that submitted acceptable offers (proposals). If, in any paired comparison, the offeror with the higher expected value also has the lower price, then the Contracting Officer will consider that offeror to represent the better overall value. If the offeror with the higher expected value has the higher price, then the Contracting Officer will decide whether the difference in expected value is worth the difference in price. If the Contracting Officer decides that it is, then they will consider the offeror with the higher expected value and the higher price to represent the better overall value. If not, then the Contracting Officer will consider the offeror(s) with the lower expected value and the lower price to represent the better value. The Contracting Officer will continue to make paired comparisons in this way until they have identified the best overall value.

Pursuant to FAR Subpart 52.215-1 Instructions to Offerors - Competitive Acquisition, the Contracting Officer reserves the right to award without discussion to the source(s) whose offer is the most advantageous to the Government, price and other factors considered.