| Ability
|
Is competence to perform an observable behavior or a behavior that results in an observable product.
|
| Accredited Education
|
Education above the high school level completed in a U.S. college, university, or other educational institution that has been accredited by one of the accrediting agencies or associations recognized by the Secretary, U.S. Department of Education.
|
| Agency
|
Any department or independent establishment of the Federal Government, including a Government-owned or -controlled corporation, that has the authority to hire employees in the competitive, excepted, and senior executive service.
|
| Applicant
|
A person who has asked to be considered for a job with an agency. An applicant may be a current employee of the agency, an employee of another agency, or a person who is not currently employed by an agency.
|
| Application Forms
|
Forms and resumes that show an applicant's qualifications for employment in a Federal position.
|
| Appointee
|
A person being hired for a position in an agency
|
| Appointing Officer
|
A person having power by law, or by duly delegated authority, to make appointments.
|
| Armed Forces
|
The Army, Navy, Air Force, Marine Corps and Coast Guard.
|
| B
|
There are no definitions listed for this letter.
|
| Career Appointment
|
Competitive service permanent appointment given to an employee who has completed 3 substantially continuous, creditable years of Federal service.
In special cases (such as Administrative Law Judges), career appointment may be given to a person at the time he or she is hired from a civil service register.
|
| Certificate
|
A list of eligible’s taken from a register and submitted to an appointing officer for employment consideration.
|
| Certification
|
The process by which the OPM, or an agency office with delegated examination authority, submits certificates to appointing officers.
|
| Change to Lower Grade
|
Personnel action that moves an employee, while serving continuously in the same agency, to:
- a position at a lower grade when both the old and new positions are under the General Schedule, or
- to a position with a lower rate of basic pay when both the old and the new positions are under the same type ungraded wage schedule or in a different pay-method category.
|
| Competitive Appointment
|
An appointment to a position in the competitive service following open competitive examination or under direct-hire authority.
|
| Competitive Examination
|
Open to all applicants, may consist of a written test, an evaluation of an applicant's education and experience, and/or an evaluation of other attributes necessary for successful performance in the position to be filled.
|
| Competitive Position
|
A position in the competitive service.
|
| Competitive Service
|
Includes all positions in which appointments are subject to the provisions of Chapter 33 of Title 5, United States Code.
Positions in the executive branch of the Federal Government are in the competitive service unless they are specifically excluded from it.
Positions in the legislative and judicial branches are outside of the competitive service unless they are specifically included in it.
|
| Competitive Status
|
Basic eligibility for noncompetitive assignment to a competitive position.
A person on a career or career-conditional appointment acquires competitive status upon satisfactory completion of a probationary period.
It may also be granted by statute, Executive Order, or the civil service rules without competitive examination.
A person with competitive status may be promoted, transferred, reassigned, reinstated, or demoted without taking an open competitive examination, subject to the conditions prescribed by the Civil Service rules and regulations. (5 CFR 212.301)
|
| Concurrent Experience
|
Experience gained in more than one position, during the same period of time, with either the same employer or with a different employer.
|
| Consultant
|
One who serves in an advisory capacity to an officer or instrumentality of the government. (5 U.S.C. 3109)
|
| Consultant Position
|
A position requiring the performance of purely advisory or consultant services, not including the performance of operating functions.
|
| Cooperative Education Program (Co-Op Program or Work Study Program)
|
Program under which a student alternates periods of education and Federal employment under terms of an agreement between his or her school and a government agency. Agreements may provide for the student's permanent employment in the agency upon satisfactory completion of the education and work assignments required by the agreement.
|
| Detail
|
A temporary assignment of an employee to a different position for a specified period, with the employee returning to his or her regular duties at the end of the detail.
|
| Direct Hiring Authority
|
OPM-approved agency recruiting plans which expedite recruitment of persons for appointment to positions in shortage occupations.
|
| Disabled Veteran
|
A person who has separated under honorable conditions from active duty in the Armed Forces performed at any time and who has established the present existence of a service-connected disability or is receiving compensation, disability retirement benefits, or pension because of a public statute administered by the Department of Veterans Affairs or a military department.
|
| Displaced Employee Program (DEP)
|
A system to help place career and career-conditional persons who are scheduled to be displaced or have been displaced through reduction in force (RIF) or because of their inability to accept assignment to another commuting area.
An employee being displaced through RIF is placed on the agency's reemployment list.
An employee displaced by inability to accept assignment to another commuting area may apply to OPM for placement assistance.
|
| Duty Station
|
The city, county, and State in which the employee works. For most employees, this will be the location of the employee's desk or the place where the employee normally performs his or her duties.
For those employees with no fixed work site, the duty station will be determined by the employing agency. For example, the duty station of an investigator who works in the field may be the location of the office from which assignments are normally made. For an inspector, whose duties may require him or her to be on-site at many places; it may be his or her home.
Agencies will also designate the duty stations of employees who work at installations, such as military bases, whose boundaries cross county or state lines.
|
| Education Above the High School (or Post High-School Education
|
Successfully completed progressive study at an accredited business or technical school, junior college, college, or university where the institution normally requires a high school diploma or equivalent for admission.
|
| Excepted Position
|
A position in the excepted service (5 U.S.C. 2103 and 5 CFR part 213)
|
| Excepted Service
|
Unclassified service, unclassified Civil Service or positions outside the competitive service and the senior executive service. Excepted service positions have been excepted from the requirements of the competitive service by law, Executive order, or OPM regulation. (5 U.S.C. 2103 and 5 CFR part 213) |
| Executive Order
|
A directive issued by the President.
|
| Expert
|
A person with excellent qualifications and a high degree of attainment in professional, scientific, technical, or other field. An expert's attainment is such that he or she usually is regarded as an authority or as a practitioner of unusual competence and skill by other persons in the profession, occupation, or activity. (5 U.S.C. 3109)
|
| Expert Position
|
A position that cannot be satisfactorily performed by someone who is not an expert in that field.
|
| Federal Government Service
|
The total of all periods of military and civilian Federal service considered for retirement, reduction-in-force, and leave purposes.
|
| Federal Merit System
|
A complete system of personnel selection and management based on an integrated set of personnel policies, procedures and practices designed to accomplish three basic objectives:
- to recruit a competent work force;
- to insure a stable work force; and
- to provide equal opportunity for employment.
|
| Fill-in Employment
|
Employment held by persons during the time period after leaving their regular occupation in anticipation of, but before entering, military service.
|
| Foreign Education
|
Education acquired outside of any State of the U.S., the District of Columbia, the Commonwealth of Puerto Rico, a Trust Territory of the Pacific Islands, or any territory or possession of the U.S.
|
| Federal Wage System
|
The job-grading and pay system that applies to most trade, craft, and labor positions in agencies subject to 5 U.S.C. 5342. Under this system, pay is adjusted according to the rates paid by private industry for similar jobs in the same area.
Included are Federal employees in recognized trade or craft or skilled mechanical crafts, in unskilled, semiskilled or skilled manual labor occupations, and other persons, including foreman or supervisors, in positions where trade, craft, or labor experience or knowledge is the main requirement. (5 U.S.C. chapter 53, subpart IV, and 5 CFR part 532)
|
| Full-Time Work Schedule
|
A full-time work schedule requires most employees to work 40 hours during the work week.
|
| General Schedule
|
The GS graded pay system established under the Classification Act of 1949, as amended. (5 U.S.C. chapter 53, subchapter III, and 5 CFR part 531)
|
| Grade
|
A level of work or range of difficulty, responsibility and qualification requirements. (5 U.S.C. 5102)
|
| Graduate Education
|
Successfully completed education in a graduate program for which a bachelor's or higher degree is normally required for admission. To be creditable, such education must show evidence of progress through a set curriculum, i.e., it is part of a program leading to a master's or higher degree, and not education consisting of undergraduate and/or continuing education courses that do not lead to an advanced degree.
|
| Group Coverage (or Generic) Qualification Standards
|
Standards prescribed for groups of occupational series that have a common pattern of education, experience, and/or other requirements.
|
| High School Graduation or Equivalent
|
Means the applicant has received a high school diploma, General Education Development (GED) equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education.
|
| Indefinite Appointment
|
One given a nonpermanent employee who is hired for an unlimited period of time.
|
| Individual Occupational Requirements
|
Requirements, e.g., experience or education, for particular occupational series or positions within a series and are used in conjunction with a group coverage (generic) standard.
|
| In-service Placement
|
Includes a noncompetitive action in which position is filled with a current or former competitive service employee through promotion, reassignment change to lower grade, transfer, reinstatement, reemployment, or restoration.
In-service placement also includes noncompetitive conversion of employees whose Federal excepted positions are brought into the competitive service under title 5 CFR 316.702, and Department of Defense/Non-appropriated Fund (DOD/NAF) and Coast Guard NAF employees whose positions are brought into the competitive service.
|
| Intermittent Service or Intermittent Employment
|
Service when employee works on an irregular basis for which there is no prearranged scheduled tour of duty. In the past, "WAE" was used on personnel documents to identify intermittent service.
|
| J
|
There are no definitions listed for this letter.
|
| Knowledge
|
A body of information applied directly to the performance of a function.
|
| Knowledge, Skills, and Abilities (KSA's)
|
The attributes required to perform a job and are generally demonstrated through qualifying service, education, or training.
Knowledge is a body of information applied directly to the performance of a function.
Skill is an observable competence to perform a learned psychomotor act.
Ability is competence to perform an observable behavior or a behavior that results in an observable product.
|
| L
|
There are no definitions listed for this letter.
|
| Merit Staffing Program
|
The system under which agencies consider an employee for vacant positions on the basis of personal merit. Vacant positions are usually filled through competition with applicants being evaluated and ranked for the position on the basis of their experience, education, skills and performance record. (5 CFF part 335)
|
| Modification of an OPM Qualification Standard for In-service Placement Actions |
Means agency or OPM substitution of qualification requirements different from those in the published standard. While applicants who qualify under a modified standard do not meet all of the specific requirements described in the published standard, their overall background show evidence of their potential success in the position to be filled. A modified standard may apply to any number of positions in an organization.
|
| Noncompetitive Action
|
An appointment to or placement in a position in the competitive service that is not made by selection from an open competitive examination, and that is usually based on current or prior Federal service.
A noncompetitive action includes:
- all of the types of actions described under in-service placement, above;
- appointments of non-Federal employees whose public or private enterprise positions are brought into the competitive service under title 5 CFR 316.701; and
- appointments and conversions to careen and career-conditional employment made under special authorities covered in 5 CFR 315, Subpart F.
|
| Normal Line of Promotion (or Progression)
|
The pattern of upward movement from one grade to another for a position or group of positions in an organization.
|
| Occupational Code
|
See definition of series.
|
| OPM
|
The Office of Personnel Management.
|
| Outside the Register Appointment
|
An appointment in the competitive service made under an agency's applicant supply system because either there are not a sufficient number of eligibles in the appropriate register or no competitor inventory exists. Agencies are also authorized to make temporary limited appointments outside the register at grades GS-12 and below.
|
| Part-Time Service or Part-Time Employment
|
Service when employee works on a part-time work schedule.
|
| Part-Time Work Schedule
|
A schedule that requires an employee to work less than full-time, but for a specific number of hours (usually 16-32 hours per administrative work week) on a prearranged scheduled tour of duty.
|
| Pay Plan
|
The pay system or pay schedule under which the employee's rate of basic pay is determined, e.g., General Schedule (GS), Executive Schedule (EX), and Leader under the Federal Wage System (WL). |
| Placement
|
Putting employees into jobs. This may be done by appointment of someone new to government; by promotion, change to lower grade, reassignment, or transfer within an agency or from other agencies of a current employee; and by reinstatement of a former employee.
|
| Position
|
The officially assigned duties and responsibilities that make up the work performed by an employee.
|
| Position Description
|
A statement of duties and responsibilities comprising the work assigned to a civilian employee.
|
| Position (or Job) Title
|
The name of a position, such as "Secretary," or "Civil Engineer," or "Personnel Staffing Specialist."
|
| Preference (Veterans' Preference)
|
An employee's category of entitlement to preference on the Federal service based on active military service that was terminated honorable:
- 10-point (disability) preference is the preference to which a disabled veteran is entitled.
- 10-point (compensable disability) preference is the preference to which a disabled veteran is entitled if he or she has a compensable service-connected disability rating of 10-percent or more.
- 10-point (30% compensable disability) preference is the preference to which disabled veteran is entitled if he or she is entitles to a 10-point preference due to a compensable service-connected disability of 30 percent or more.
- 10-point (other) preference is the preference granted to the widow/widower or mother of a deceased veteran or to the spouse or mother of a disabled veteran. It is called "derived preference" because it is derived from the military service of someone else - a veteran who is not using it for preference. When the disabled veteran does use the service for preference, then the spouse or mother is no longer entitled to preference.
- 5-point preference is the preference granted to a preference-eligible veteran who does not meet the criteria for one of the types of 10-point preferences listed above.
|
| Preference Eligible
|
Means veterans, spouses, widows, or mothers who meet the definition of "preference eligible" in 5 U.S.C. 2108. Preference eligibles are entitled to have 5 or 10 points added to their earned score on a civil service examination (see 5 U.S.C. 3309). They are also accorded a higher retention standing in the event of a reduction in force (see 5 U.S.C. 3502). Preference does not apply, however, to in-service placement actions such as promotions. |
| Probationary Period
|
The first year of service of employee who is given a career or career-conditional appointment under 5 CFR part 315. During this period, the agency determines the fitness of the employee, and the employee has no appeal rights. (5 CFR part 315, subpart H)
|
| Provisional Appointment NTE
|
A temporary appointment to a continuing position when the agency intends later to convert the employee to a non-temporary appointment and has current authority for such conversion.
|
| Quality Ranking Factors
|
Knowledge, skills, and abilities that could be expected to enhance significantly performance in a position, but are not essential for satisfactory performance. Applicants who posses such KSA's may be ranked above those who do not, but no one may be rated ineligible solely for failure to posses such KSA's.
|
| "Rare Bird" Position
|
One where the OPM has determined that the pay or duties of the position are such that the qualified persons are so few, it would be in the interest of good civil service administration to fill the position through open-competitive examination. (5 CFR 316.601) |
| Rate of Basic Pay
|
The rate of pay fixed by law or administrative action for the position held by an employee before any deductions (such as taxes) and exclusive of additional pay of any kind (such as overtime pay).
|
| Reassignment
|
The change of an employee from one position to another without promotion or change to lower grade. Reassignment includes:
- movement to a position in a new occupational series, or to another position in the same series;
- assignment to a position that has been redescribed due to the introduction of a new or revised classification or job grading standard;
- assignment to a position that has been redescribed as a result of a position review; and
- movement to a different position at the same grade but with a change in salary that is the result of different local prevailing wage rates or a different locality payment.
|
| Recruitment Bonus
|
A one time payment of up to 25 percent of basic pay to an employee who is newly appointed to a hard-to-fill position. (5 U.S.C. 5753)
|
| Reemployment Priority List
|
A list of career and career-conditional employees an agency has separated because of
- reduction-in-force or
- compensable injury or disability where recovery takes more than one year from the time the employee began receiving compensation.
|
| Reemployment Rights
|
The entitlement of an employee to return to non-temporary employment after assignment to other civilian employment. This other employment may be with the Foreign Service, public international organizations, or other agencies in the executive branch or overseas. (5 CFR part 352)
|
| Register
|
A list of qualified applicants compiled in order of relative standing for certification.
|
| Reinstatement
|
Noncompetitive reemployment in the competitive service as a career or career-conditional employee of a person formerly employed in the competitive service who had a competitive status or was serving probation when separated. (5 CFR part 315, subpart D)
|
| Related Education
|
Education above the high school level that has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position being filled. Education may relate to the duties of a specific position or to the occupation, but must be appropriate for the position being filled.
|
| Research Positions
|
Positions in professional series that primarily involve scientific inquiry or investigation, or research-type exploratory development of a creative or scientific nature, where the knowledge required to perform the work successfully is acquired typically and primarily through graduate study. The positions are such that the academic preparation will equip the applicant to perform fully the work after a short orientation period. |
| Restoration Rights
|
The entitlement of employees who leave their civilian positions for military duty to return to those positions after termination of that duty and the entitlement of an employee to return to his or her position after recovery from compensable injury. (5 CFR part 353)
|
| Seasonal Employee
|
An employee who works on an annual recurring basis for periods of less than 12 months (2080 hours) each year.
|
| Scientific and Professional (ST) Positions
|
Positions established under 5 U.S.C. 3104 to carry out research and development functions that require the services of specially qualified personnel. ST positions are in the competitive service, but are not filled through competitive examinations. Recruitment is carried out by the agencies concerned. ST positions are ungraded. (5 CFR part 319)
|
| Selective Factors
|
Knowledge, skills, abilities, or special qualifications that are in addition to the minimum requirements in a qualification standard, but are determined to be essential to perform the duties and responsibilities of a particular position. Applicants who do not meet a selective factor are ineligible for further consideration. |
| Senior Executive Service
|
Positions that are classified above GS-15 of the General Schedule or in level IV or V or the Executive Schedule or equivalent positions, which are not required to be filled by an appointment by the President by and with the advice and consent of the Senate, and in which employees direct, monitor and manage the work of an organizational unit or exercise other executive functions.
|
| Senior Level (SL) Positions
|
Positions established under the Federal Employees Pay Comparability Act of 1990 (Pub. L. 101-509) to replace positions at grades GS-16, GS-17, and GS-18 of the General Schedule. SL positions are classified above GS-15 of the General Schedule and are ungraded. (5 CFR part 319)
|
| Separated Under Honorable Conditions
|
Either an honorable or general discharge from the Armed Forces. The Department of Defense is responsible for administering and defining military discharges.
|
| Series or Occupational Series
|
Classes of positions similar in specialized line of work but differing in difficulty or responsibility of work, or qualifications requirements, and therefore, differing in grade and pay range.
Series are designated by a title and number such as:
- the Accounting Series, GS-510;
- the Secretary Series, GS-318; and
- the Microbiology Series, GS-403.
|
| Skill
|
An observable competence to perform a learned psychomotor act.
|
| Special Government Employee
|
An employee who is appointed to work for a period not to exceed 130 days during any period of 365 days. The standards of employee conduct to which a special government employee is subject differ from those to which other employees are subject. (18 U.S.C. 202)
|
| Special Salary Rates
|
Salary rates higher than the regular statutory schedule. The President establishes these higher pay rates for occupations in which private enterprise is paying substantially more that the regular Government schedule and this salary gap significantly handicaps the Government's recruitment or retention of well-qualified persons. (5 U.S.C. 5305 and 5 CFR part 530, subpart C) |
| Specialized Experience
|
Experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled.
|
| Staffing Differential
|
The annual total dollar amount (equal to 5 percent of basic pay) paid over and above basic pay to make it easier to hire and to retain employees in selected General Schedule grades and/or occupational groups, when authorized by OPM. (Pub. L. 101-509, sec. 209)
|
| Standards
|
Statements of significant requirements job applicants must meet (qualification standards) and guides against which duties and responsibilities of a position are measured (classification standards).
|
| Status Employee
|
One who has completed the probationary period under the career-conditional employment system. Also known as an employee with competitive status. (5 CFR 315.503)
|
| Status Quo Employee
|
An employee who failed to acquire competitive status when the position in which he or she was serving was placed in the competitive service by a statute, Executive Order, or Civil Service Rule which permitted his or her retention without acquisition of status. (5 CFR part 316, subpart G)
|
| Step
|
The step of pay plan under which an employee is paid. For example, step 2 of GS 7; step 1 of WG 5.
|
| Superior Qualifications Appointment
|
Placement of a person in a hard-to-recruit-for position at a pay rate above the minimum based on the applicant's unique or unusually high qualifications, a special government need for applicant's services and the fact applicants' present salary or salary offerings are higher than the minimum rate of the grade level to which the applicant can be appointed. (5 CFR 531.203(b))
|
| Temp Appt-Per
|
Temporary appointment pending establishment of register when there are insufficient eligibles on a register to fill a position that will last for a period of more than one year. (5 CFR part 316, subpart B)
|
| Temporary Appointment
|
An appointment made for a limited period of time and with a specific not-to-exceed (NTE) date determined by the authority under which the appointment is made.
|
| Tenure
|
The period of time an employee may reasonably expect to serve under his or her current appointment. Tenure is governed by the type of appointment under which an employee is currently serving, without regard to whether the employee has competitive status or whether the employee's appointment is to a competitive service position or an excepted service position.
|
| Term Appointment
|
Appointment to a position that will last more than one year but not more that four years and which is of a project nature where the job will terminate upon completion of the project. (5 CFR part 316, subpart C)
|
| Tour of Duty
|
The hours of a day (daily tour of duty) and the days of an administrative workweek (weekly tour of duty) that are scheduled in advance and during which an employee is required to perform work on a regularly recurring basis.
|
| Uniformed Services
|
The Armed Forces (Army, Navy, Air Force, Marine Corps, and Coast Guard) plus the commissioned officer corps of the Public Health Service and National Oceanic and Atmospheric Administration.
|
| Veteran
|
A person who was separated with an honorable discharge or under honorable conditions from active duty in the Armed Forces performed during one of the periods described in 5 U.S.C. 2108.
|
| Veterans' Preference
|
An employee's category of entitlement to preference in the Federal service based on active military service that terminated honorably.
|
| Wage Area
|
A geographical area within which a single set of regular wage schedules is applied uniformly by Federal installations to the covered occupations under the Federal Wage System. (5 U.S.C. chapter 53, Subchapter IV, and 5 CFR part 532)
|
| Wage Employees
|
Also called Federal wage employees or prevailing wage employees. These employees are in trades, crafts, or labor occupations covered by the Federal Wage System and their pay is fixed and adjusted from time-to-time in accordance with prevailing rates.
|
| Waiver of an OPM Qualification Standard
|
Involves setting aside requirements in a published standard to place an employee in a particular position, usually to avoid some kind of hardship to the employee, such as in cases of reduction in force or administrative error on he part of the agency.
Extra training and/or skills development may be needed to help the employee adjust to the new position.
Waivers are granted by OPM or an agency, as appropriate, on a case-by-case basis, and do not directly affect other positions in the organization.
|
| Work Schedule
|
The time basis on which an employee is paid. A work schedule may be full-time, part-time, or intermittent.
|
| Work-Study Programs
|
Government or non-government programs that provide supervised work experience related to a student's course of study and are part of, or a supplement to, education. Federal student-trainee programs are examples of such programs.
|
| X
|
There are no definitions listed for this letter.
|
| Y
|
There are no definitions listed for this letter.
|
| Z
|
There are no definitions listed for this letter.
|