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March 14, 2007

REGION 5 WORKFORCE DEVELOPMENT LETTER NO. 004-07

TO:             STATE WORKFORCE SYSTEM ADMINISTRATORS

FROM:        Byron Zuidema
                   BYRON ZUIDEMA
                   Regional Administrator

SUBJECT:     Workforce Development Program Reporting & Performance Roundtable: Data Validation and Analysis

1.  Purpose:  To announce a Workforce Development Program Reporting & Performance Roundtable: Data Validation and Analysis, May 1-3, 2007 in Chicago, Illinois. 

2.  References:  ETA Training and Employment Notice (TEN) 14-02 requires programs, including WIA, TAA, WP/VETS, to conduct and report data validation.  Training and Employment Guidance Letter 3-03, Change 3 and TEN 9-06 provide additional reporting guidelines and details.   

3.  Links:  This Workforce Development Letter is located on the Region 5 website Library at:  http://www.doleta.gov/regions/reg05/Pages/LibraryIssuances.cfm.

4.  Backgound:  The training session is intended to provide the U.S. Department of Labor - Employment & Training Administration’s (ETA) Workforce Information Act (WIA), Trade Adjustment Assistance (TAA), and Wagner-Peyser Act (WP/VETS) grantees in Region 5 with data validation and performance analysis training to improve the workforce systems’ data quality and integrity.

Staff from ETA’s National Office, ETA Region 5, and contractor partners Mathematica Policy Research and Social Policy Research Associates will provide technical assistance to State grantees.  The attendees will have the opportunity to enhance their understanding of the requirements of data validation in accordance with the applicable Federal guidelines and analyze performance data and devise a strategic plan to improve performance outcomes. 


5.  Substance:  This Regional roundtable will provide attendees an opportunity to:

- Learn what State peers are doing to better ensure quality data;

- Analyze key factors undermining States’ ability to achieve high-quality data;

- Utilize interim indicators to improve performance and operational management of programs;

- Conduct diagnostics to identify issues that contribute to poor performance;

- Create a strategic action plan to address performance challenges.

6.  Target Audience: The meeting is intended for State grantee staff involved with performance reporting and management and conduct of data validation reviews for WIA, TAA and WP/VETS programs, and includes State staff involved with program design, development of policy guidance and training.  States should also consider selecting a representative from one or two Local Areas that impact State performance and who would benefit from the information shared at this meeting.

7.  Logistics:  The meeting will be held in Chicago, Illinois on May 1-3, 2007 at: 

Radisson Hotel and Suites
160 E. Huron
Chicago, IL  60611-2918

8.  Action Required:  It is highly recommended that State staff responsible for program reporting, performance, data validation and data analysis participate in this event.  Attendees should register for this event in accordance with the instructions provided in the attached announcement.

9.  Contact:  Questions regarding the Roundtable should be directed to the Region 5 Performance Specialists:

Cheryl Svee
312.596.5459

Eirik Anderson
312.596.5424

Beverly Akogu
312.596.5458

Questions about the format of this Letter may be directed to Robert Rainault on 312.596.5416.

10.  Attachment:  Workforce Development Program Reporting and Performance Roundtable


Attachment

DATA VALIDATION AND ANALYSIS


U.S. Department of Labor—Region 5
Employment and Training Administration

Program Reporting & Performance Roundtable:
Data Validation & Analysis
May 1-3, 2007 / Chicago IL

The session will cover the U.S. Department of Labor’s data validation requirements for employment and training programs, with a component on performance analysis to support and enhance program design and information management activities and improve performance outcomes. The session has been designed to be interactive, allowing attendees the opportunity to ask policy and procedural questions, network with State peers, as well as Regional Office, National Office and contractor staff; and gain valuable information on improvement opportunities and promising practices related to data quality and performance outcomes in general.

The meeting is intended for State grantee staff involved with performance reporting and management and conduct of data validation reviews for Trade Adjustment Assistance programs, Wagner-Peyser Act programs, and Workforce Investment Act programs, and includes State staff involved with program design, development of policy guidance and training.  States should also consider selecting a representative from one or two Local Areas that impact State performance and who would benefit from the information shared at this meeting.


General areas and specific topics to be covered during the 2 ½ day meeting include:

  • ETA policy and regional updates
  • Data validation software updates, National and Regional data validation results/issues, source documentation requirements and discussion of State-specific activities and concerns
  • Learning what State peers are doing to better ensure quality data
  • Analysis of key factors undermining States’ ability to achieve high-quality data
  • Using interim indicators to improve performance and operational management of programs
  • Conducting diagnostics to identify issues that contribute to poor performance
  • Creating a strategic action plan to address performance challenges

In addition to Region 5 State staff, attendees will include ETA Regional Office staff, including Federal Project Officers, as well as staff from the ETA National Office. Presenters include Regional and National Office performance and reporting staff, staff from Mathematica Policy Research, and Social Policy Research Associates.

REGISTERING ATTENDANCE FOR THE 2 ½ DAY MEETING

Please fax a completed registration form (included below) to Beverly Akogu on 312.596.5401 as soon as possible, but no later than Tuesday, April 3, 2007.  Space at this meeting is limited.  Based on initial feedback from States, we should be able to accommodate the number of attendees indicated by States.  However, Region 5 reserves the right to limit attendees from any one state in order to assure all ten Region 5 States are represented.  If travel costs prevent a State from attending, please contact the Region.  (Please note that registering for the roundtable and registering for the hotel are separate and distinct.) 

MEETING SITE AND HOTEL ACCOMMODATIONS

Radisson Hotel and Suites Chicago
160 E. Huron
Chicago, IL  60611-2918
312.787.2900 (voice)
888.201.1718 (toll-free)
312.787.5158 (fax)

A block of rooms has been reserved under the name U.S. Department of Labor Data Validation Roundtable at the Federal per diem rate of $169 per night, in addition to 15.4% sales tax.  There are two ways to make your hotel reservations.  Attendees should call the hotel at the telephone numbers referenced above and identify themselves as part of this group, or attendees can register on-line by going to www.radisson.com/chicagoil and using the promotional code labor4

Reservations are the responsibility of each attendee and must be made no later than Tuesday, April 3, 2007.  After this date, special rates and/or availability cannot be guaranteed.  In order to guarantee your room, please be sure to provide a major credit card when making your reservation.  Room and tax charges, along with all incidental charges, are the responsibility of each individual and must be paid upon departure.  If you are claiming tax-exempt status, you must present documentation to the hotel at check-in.  This is the responsibility of each attendee.

The meeting will begin on Tuesday, May 1, 2007at 8:00am in the Symphony Room of the hotel, located on the mezzanine level and end at Noon on Thursday, May 3, 2007.

CANCELLATIONS

If for some reason you need to cancel your registration, please notify the Regional Office.  Also, you must cancel your reservation with the hotel directly on 312.787.2900 or 888.201.1718.  The Radisson requires cancellation at least 24 hours notice prior to arrival. 

TRANSPORTATION

Attendees are responsible for making their own transportation arrangements.

GROUND TRANSPORTATION AND PARKING

Shuttle service is available from Airport Express from both major airports.  Cost from O’Hare Airport is $25 (one-way) and cost from Midway Airport is $20 (one-way).  Roundtrip and group discounts are available; see their website airportexpress.com, or call 888.284.3826 for more information.

DRIVING DIRECTIONS

Map and directions are available from the Radisson’s website: www.radisson.com/chicagoil.  Parking at the hotel (indoor valet) is $39 per night.


USDOL ETA Region 5—Chicago
Performance Roundtable Meeting:  Data Validation and Analysis
May 1—3, 2007

REGISTRATION FORM

Name: _______________________________________________________

Title: ________________________________________________________

Organization:  _________________________________________________

Address: _____________________________________________________

City:________________________ State:_______ Zip:________________

Direct Phone: ___________________ Direct Fax: ____________________

E-mail Address:________________________________________________

Other (e.g., accessibility needs): __________________________________

Please fax this completed registration form to Beverly Akogu on 312.596.5401.

NOTE: By faxing this form, you are registering for the Roundtable itself. 
Room reservations are made separately and through the Radisson Hotel.

Information from the Registration Form will be used to create individual name badges, as well as a Participant Contact List.


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