Job Corps Property Management Support

Job Corps Property Management Support

[ X ] Request for Proposal, [ ] Invitation for Bid. Proposals/Bids must be received by the Government no later than the local time on the Due Date stated in the table below. Potential offerors/bidders are asked to complete and submit a proposal/bid intent form. See Section L (Section C if SF 1449 is used) for proposal/bid instructions. ALL AMENDMENTS TO THIS SOLICITATION WILL BE MADE AVAILABLE THROUGH GOVERNMENT HOMEPAGE AT WWW.DOLETA.GOV. IT IS THE OFFEROR'S RESPONSIBILITY TO CHECK THIS SITE PERIODICALLY FOR OFFICIAL UPDATES/AMENDMENTS TO THE SOLICITATION.

Solicitation Number	RFP-DCS-00-11
Issue Date:	February 15, 2000
Due Date:	03/20/2000
Time:	2:00 p.m.
Program Office:	OJC
Contracting Officer:	Keith A. Bond
Contract Point: Phone: Fax: E-Mail:	Chari A. Magruder 202-219-8698, ext. 113 202-219-8739 cmagruder@doleta.gov
Set Aside:	100% Small Business

PERTINENT SECTIONS OF SOLICITATION

Offerors are encouraged to read the entire Solicitation by scrolling downward. The Solicitation includes all pertinent sections imbedded in the document as well as the terms, conditions and instructions required for submitting a proposal. For your convenience, the pertinent sections of the Solicitation have also been linked directly below in (WordProcessing format and Adobe PDF format):

Statement of Work (See Section C)

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SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER

    UNDER DPAS (15 CFR 700)

RATING

N/A

PAGE OF PAGES

1 | 100

2. CONTRACT NUMBER

3. SOLICITATION NUMBER

RFP-DCS-00-11

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X
NEGOTIATED (RFP)

5. DATE ISSUED

February 15, 2000

6. REQUISITION/PURCHASE NUMBER

PAR 99-547

CAM

7. ISSUED BY CODE

U.S. Department of Labor, ETA/OGCM

Division of Contracting Services

200 Constitution Avenue, NW

Room C-4310

Washington DC 20210

8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 6, or if hand carried, in the depository located in See Section L.8 until 2:00 p.m. (Hour) local time 03/20/2000 (Date) .

CAUTION - LATE Submissions, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION CALL:

A. NAME

Chari A. Magruder

B. TELEPHONE (NO COLLECT CALLS)

C. E-MAIL ADDRESS

cmagruder@doleta.gov

AREA CODE |
NUMBER
|
EXT.

202-219-8698, ext. 113

11. TABLE OF CONTENTS See Attached Table of Contents

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM
I
CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS
PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT
J
LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE K REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA L INSTR., CONDS., AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause no. 52.232-8)

10 CALENDAR DAYS (%)

20 CALENDAR DAYS (%)

30 CALENDAR DAYS (%)

CALENDAR DAYS (%)

14. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:
AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND ADDRESS OF OFFEROR

CODE

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

17. SIGNATURE

18. OFFER DATE

AREA CODE |
NUMBER
| EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(a) ( )

41 U.S.C. 252(c) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

      (4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE

25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized written notice.

STANDARD FORM 33 (REV. 9-97)

Back to Table of Contents TABLE OF CONTENTS PAGE 52.227-1 AUTHORIZATION AND CONSENT JUL 1995. . I-2 ALTERNATE I (APR 1984) 52.227-2 NOTICE AND ASSISTANCE REGARDING PATENT AUG 1996. . I-2 AND COPYRIGHT INFRINGEMENT 52.227-11 PATENT RIGHTS -- RETENTION BY THE JUN 1997. . I-2 CONTRACTOR (SHORT FORM) 52.227-14 RIGHTS IN DATA--GENERAL JUN 1987. . I-2 52.228-7 INSURANCE--LIABILITY TO THIRD PERSONS MAR 1996. . I-2 52.232-17 INTEREST JUN 1996. . I-2 52.232-20 LIMITATION OF COST APR 1984. . I-2 52.232-23 ASSIGNMENT OF CLAIMS JAN 1986. . I-2 52.232-33 PAYMENT BY ELECTRONIC FUNDS--CENTRAL MAY 1999. . I-2 CONTRACTOR REGISTRATION 52.233-1 DISPUTES MAR 1994. . I-2 ALTERNATE I (DEC 1991) 52.233-3 PROTEST AFTER AWARD AUG 1996. . I-2 ALTERNATE I (JUN 1985) 52.242-1 NOTICE OF INTENT TO DISALLOW COSTS APR 1984. . I-2 52.242-3 PENALTIES FOR UNALLOWABLE COSTS OCT 1995. . I-2 52.242-4 CERTIFICATION OF FINAL INDIRECT COSTS JAN 1997. . I-2 52.242-13 BANKRUPTCY JUL 1995. . I-2 52.243-2 CHANGES--COST REIMBURSEMENT AUG 1987. . I-2 ALTERNATE V (APR 1984) 52.244-2 SUBCONTRACTS AUG 1998. . I-2 ALTERNATE II (AUG 1998) 52.244-5 COMPETITION IN SUBCONTRACTING DEC 1996. . I-2 52.246-23 LIMITATION OF LIABILITY FEB 1997. . I-2 52.246-25 LIMITATION OF LIABILITY--SERVICES FEB 1997. . I-2 52.249-6 TERMINATION (COST-REIMBURSEMENT) SEP 1996. . I-2 52.249-14 EXCUSABLE DELAYS APR 1984. . I-2 52.253-1 COMPUTER GENERATED FORMS JAN 1991. . I-2 I.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) . . . . . . . . I-2 I.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT . . . . . . I-3 (NOV 1999) I.4 52.232-25 PROMPT PAYMENT (JUN 1997) . . . . . . . . . . . . . I-3 I.5 52.243-7 NOTIFICATION OF CHANGES (APR 1984) . . . . . . . . . I-8 I.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) . . . . I-10 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS . . . . . . J-1 SECTION J - LIST OF ATTACHMENTS. . . . . . . . . . . . . . . . . . . . . J-1 J.1 CONTRACT PRICING PROPOSAL COVER SHEET, SF 1411, (9 PAGES). . . J-1 J.2 COST AND PRICE ANALYSIS, ETA 8555, (8 PAGES) . . . . . . . J-1 J.3 STATEMENT OF FINANCIAL CAPABILITY, ETA 8554, (2 PAGES). . . . J-1 J.4 COST CONTRACTOR'S INVOICE, ETA 3100-1 (1 PAGE). . . . . . . . J-1 J.5 COST CONTRACTOR'S DETAILED STATEMENT OF COST, ETA 3-2 . . . . J-1 J.6 VETS-100 - FEDERAL CONTRACTOR VETERANS EMPLOYMENT REPORT,. . . J-1 J.7 PAST PERFORMANCE REFERENCE INFORMATION (2 PAGES) . . . . . . . J-1 J.8 PAST PERFORMANCE EVALUATION QUESTIONNAIRE (2 PAGES) . . . . . J-1 J.9 ORAL PRESENTATION EVALUATION QUESTIONNAIRE (2 PAGES) . . . . . J-1 PART IV - REPRESENTATIONS AND INSTRUCTIONS . . . . . . . . . . . . . . K-1 SECTION K - REPRESENTATIONS, CERTIFICATIONS AND . . . . . . . . . . . . K-1 OTHER STATEMENTS OF OFFERORS

Back to Table of Contents RFP-DCS-00-11 Section B PART I - THE SCHEDULE SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS SERVICES ORDERED Title: "Job Corps Property Management Support" The U.S. Department of Labor, Employment and Training Administration (DOL/ETA) is soliciting proposals to obtain the services of a contractor to provide on-going property management support to Job Corps Regional Offices and Job Corps Centers using the Electronic Property Management System (EPMS) inventory tracking system. Solicitation No. is RFP-DCS-00-11. Period of Performance is 12 months from the date of contract execution by the government plus four 1-year options at the discretion of the government. This solicitation is a 100% Small Business Set-Aside. The Standard Industrialized Code is 8742, with a $5 million size standard. A cost reimbursement type contract is contemplated for this requirement. Closing time and date are March 20, 2000, at 2:00 p.m. local time. The incumbent contractor under this solicitation is MACI of Arlington, Virginia, under Contract Number E-6411-8-00-82-30. The contract was awarded on October 29, 1997, in the amount of $727,219. The total amount awarded under this contract was $2,036,504, inclusive of options. REQUESTS FOR CLARIFICATION (RFC) MUST BE RECEIVED NO LATER THAN 5:00 PM LOCAL TIME FEBRUARY 25, 2000. Only electronic submission of requests will be accepted. They shall be submitted to Ms. Chari A. Magruder at http://www.cmagruder@doleta.gov. Should any RFC be received after the date stated above, the Government reserves the right not to provide an answer. If, however, the Government determines that the RFC raises an issue of significant importance, the government will respond electronically. B-1

Back to Table of Contents RFP-DCS-00-11 Section B The Government will not provide any information concerning requests for clarifications in response to telephone calls from offerors. All requests will be answered electronically and will be available to all offerors at the DOLETA Internet site (HTTP://WWW.DOLETA.GOV). B-2 RFP-DCS-00-11 Section C SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK C.1 BACKGROUND The U.S. Department of Labor (DOL), Employment and Training Administration (ETA), Office of Job Corps, operates a nationwide training program authorized under the Job Training Partnership Act (JTPA), Title IV (to be re-authorized under the Workforce Investment Act). The training is performed at 112 Job Corps Centers throughout the continental United States, Hawaii and Puerto Rico. Ninety-two (92) of these centers are operated by cost-reimbursement contractors with the applicable DOL Regional Offices. DOL/ETA Office of Job Corps has provided these centers with non-expendable personal property with an estimated replacement cost of over $750 million. The Federal property being used at the contractor operated centers is controlled and managed by the Electronic Property Management System (EPMS) an inventory tracking system. The Center operators are required to input any additions, deletions, and other property transactions through the EPMS, which generates monthly and quarterly property accountability reports and submits annual certification data. C.2 SCOPE The purpose of this solicitation is to procure the services of a contractor to provide on-going property management support to Job Corps Regional Offices and Job Corps Centers using the EPMS inventory tracking system. These services are to be provided under four separate task orders. C.3 TASK ORDER NUMBER 1 - REGIONAL OFFICE SUPPORT a. The Contractor shall outstation four (4) staff persons to provide Regional Office Support to Regions IV, V, VI, and IX. The contractor staff assigned to Region V will provide support to Regions VII/VIII and the staff person assigned to Region IX will provide support to Region X. The contractor staff will be required to reside in each of the assigned regions (the city or suburban locality) and will receive directions and supervision from the Project Manager. The regions are as follows: C-1

Back to Table of Contents RFP-DCS-00-11 Section C Region I - Boston, Massachusetts, Region II - New York, New York, Region III - Philadelphia, Pennsylvania, Region IV - Atlanta, Georgia, Region V - Chicago, Illinois, Region VI - Dallas, Texas, Region VII - Kansas City, Missouri, Region VIII - Denver, Colorado, Region IX - San Francisco and Region X - Seattle Washington. b. The Contractor shall have a corporate office located in the Washington, D.C. metropolitan area accessible to public transportation. Contractor staff assigned to this office will provide support to the other regions as directed by the Program Manager. The contractor requisite staff assigned to the Washington, D.C. Office will be required to provide support to the following regions: Boston, Massachusetts........ .Region I........once a month Philadelphia, Pennsylvania.....Region III......once a month New York, New York*............Region II..Center visits Only * The Property Records for Region II are maintained in Region III. The Property Specialist will not be required to visit the Job Corps Regional Office located in New York, however, the contractor staff will be required to visit those Centers for which the New York Regional Office is responsible. c. The contractor requisite staff shall perform the following duties in their assigned regions. (Details are prescribed in the User Guide developed for the EPMS.) The contractor will monitor the activities associated with property management for all personal property transactions, including acquisitions, dispositions, and adjustments to the EPMS. The contractor will research the suspense files and resolve any discrepancies or any problems by directly contacting the appropriate Center's Property Officer or designee. Process all requests for Screener Cards (GSA Form 2946) and provide interface with General Services Administration (GSA) to expedite issuance. Process all Transfer of Excess Personal Property, Forms SF-122 and make any additional contacts as required to effect transfers. This includes ensuring all loser and gainer signatures are present and that contact time and points are pre-designated. Provide assistance in obtaining FEDSTRIP and MILSTRIP/BOAC numbers and placing orders to GSA supply sources. Contractor shall maintain a current list of GSA contact personnel in order to be able to communicate with appropriate personnel to expedite processing of the orders. Process Forms SF-120, Report of Excess Personal Property and process SF-126, Report of personal property for sale and expedite sale C-2

Back to Table of Contents RFP-DCS-00-11 Section C action in cases where GSA has not responded. The contractor shall meet with GSA Headquarter officials, and establish a network of contact personnel and procedures to expedite this process. On each regional office visit, the contractor staff person shall clear suspense files for each Job Corps Center within the region. Suspense files constitute all outstanding property issues not finalized during the previous months' visit to the regional offices. In short, the suspense files are a repository for all center property related matters that require follow-up. The following actions will be taken to clear suspense files. The suspense file should retain only those documents approved by the regional office in the prior month during which property activity has taken place before information is electronically entered into the EPMS accountability tracking system. The assigned contractor staff person shall query the EPMS for transactions related to suspense items including SF-120's, SF-126's, SF-122's, PRLs, etc., and follow-up as appropriate. Forms SF-120 and SF-126 in the suspense files are those submitted by the centers that have been sequenced, signed and forwarded to GSA for processing with a signed and sequenced copy being returned to the center. The SF-120 and SF-126 are kept in suspense until disposition instructions are forwarded to the region from GSA. The disposition instructions are then forwarded to the center by letter with a copy attached to the SF-120 submitted by the center. A copy of the document should be attached with the SF-120 and SF-126 until disposition instructions are received and verified against the EPMS Transaction Report that the transactions have been processed. The documents are then cleared from the suspense file. Any problems encountered in the process are researched. This may involve calling GSA, if the disposition instructions have not been received within 60 days. Forms SF-122 in the suspense file are those documents submitted to GSA for processing of the Centers' action that have been sequenced, signed and forwarded to GSA for release with a copy retained for the center. The SF-122 is then placed in the suspense file for appropriate transaction to take place on EPMS and a signed receipt copy of the SF-122 to show that the property was recorded. The signed receipt copy of the SF-122 is held in the suspense file until such time as it appears on the EPMS Transaction Report to indicate that the action was processed. Property Requirements List (PRL) is what the contractors use to inform DOL of their requirements for non-expendable personal property obtained using Government funds. PRLs should accompany contractors requests to purchase property from commercial sources. C-3

Back to Table of Contents RFP-DCS-00-11 Section C C.4 TASK ORDER NUMBER 2 - CENTER LEVEL SUPPORT The contractor shall provide requisite personnel to perform Annual Property Reviews in Regions I through X. To the extent possible and/or as required by regional offices, such visits will be coordinated with Job Corps Regional Offices and approved by the COTR. If possible, these reviews will be done as an adjunct to the Regional Office Annual Reviews (ROARs). a. Center Level Support - Outstationed The four (4) * (Outstationed Locations) Property Specialists (PS) will be required to make one (1) trip to each Center annually in their assigned region (s) as indicated below: *Atlanta - Region IV - 15 Job Corps Centers *Dallas - Region VI - 13 Job Corps Centers Kansas - Region VII - 4 Job Corps Centers Denver - Region VIII - 3 Job Corps Centers *San Francisco - Region IX - 11 Job Corps Centers Seattle - Region X - 4 Job Corps Centers *Chicago - Region V - 9 Job Corps Centers TOTAL 59 Job Corps Centers b. Center Level Support - Washington, D.C. Office The requirements mentioned above will also pertain to Centers supported by the Washington, D.C. Office. Regional office assignments are outlined below: Boston - Region I - 9 Job Corps Centers New York City - Region II - 10 Job Corps Centers Philadelphia - Region III - 14 Job Corps Centers The total number of annual Center support visits from the Washington D.C. Office will be thirty-three (33). The Grand Total of Center Level Visits will be ninety-two (92). NOTE: The COTR will be promptly notified by the contractor concerning all travel requirements (annually) and the contractor will submit a written travel authorization (one (1) week advance notification required) for COTR approval prior to any designated travel. Contractor must utilize the most cost effective or economical mode of transportation. Commercial car rental is only authorized when other modes of travel are not available or C-4

Back to Table of Contents RFP-DCS-00-11 Section C advantageous to the Government. c. Duties/Responsibilities - Center Level Support The contractor will perform the following duties and responsibilities as prescribed below: Contractor will on a schedule conduct Annual Property Reviews in conjunction with and/or independent of ROARs at designated Centers. Contractor will ensure that all non-expendable property are labeled with item code and serial number identification. Contractor will validate the Electronic Property Management System (EPMS) Inventory Master Printout to reflect the results of the review process. The contractor will provide guidance and support during changeover of the center operating contractor to ensure that all furnished government property is accounted for and documented, prior to expiration of contracts. Specifically, the contractor must conduct a joint inventory of the outgoing contractor and the incoming contractor acceptance for property items received. The Job Corps (Federal official) must be satisfied with the results of the inventory before the SF 122 can be initiated having both parties sign the document signature block the receiving contractor and losing contractor. This process requires the signature of the Job Corps regional official or his/her designee. As part of the transition, the contractor must ensure that form ETA-396 (Report of Survey/Inventory Adjustment Report) is submitted for those items not found but for which the incumbent contractor is liable. The contractor will transmit these ETA- 396's to appropriate regional office for action. Other support may include the redistribution of equipment within Job Corps or to other DOL/ETA funded programs. Each designated visit must have the prior concurrence and approval of the COTR. It will be the responsibility of the contract Project Manager (PM) or the designee to concurrently notify in writing the Center and the COTR prior to each visit explaining the purpose/intent of the visit and procedures to be followed. Contractor will work with the Centers assuring the accuracy and validity of the inventory, and upon completion obtain the required Form ETA 3-94, Contractor's Inventory Certification. Contractor will assist Center personnel in obtaining FEDSTRIP and MILSTRIP/BOAC numbers and the preparation of the Property Requirement List (PRL) for Start-up Form ETA 3-41A and the continuation Form ETA 3-41B. Contractor will review the stock levels and reordering points to ensure accuracy of records. C-5

Back to Table of Contents RFP-DCS-00-11 Section C Contractor must inventory all items valued at $25,000 or more. Contractor will also provide interface with General Services Administration (GSA) in solving logistical problems surrounding the acquisition, transfer, and disposition of Federal property. Contractor will assist Center staff in obtaining excess property via the use of on-line screening and other viable sources of information as appropriate. Contractor will provide COTR with Annual Property Review and/or ROAR reports within 5 working days after return of a scheduled visit. NOTE: These reports must follow DOL prescribed formats. Approximately 7 staff years will be required to perform the duties enumerated under Tasks I and II above. C.5 TASK ORDER NUMBER 3 - PROJECT MANAGEMENT SUPPORT The Contractor will be required to provide the services delineated below as part of its project management and other support responsibilities. The contractor will provide training or give technical assistance either to the regional offices or the various Job Corps officials. It is anticipated that ten trips will be required to monitor and complete this task. Each trip/visit must have the concurrence and approval of the COTR. The contractor will provide guidance and support when deemed necessary during the changeover of the Center Operating Contractor to ensure that all furnished government-owned property is accounted for and documented prior to termination of these contracts. Other support also includes the redistribution of equipment from closed centers to other centers or other DOL/ETA funded programs. Each trip/visit must have the prior concurrence or approval of the COTR. Contractor will only respond to those special requests that are coordinated and approved by the COTR in advance of any services being rendered. Such coordination must be received formally in writing with specific information detailing the circumstances of the request before the COTR can provide authorization. The Contractor must be throughly knowledgeable of the Federal Procurement Management Regulations (FPMR's)and ETA's guidelines in responding to congressional inquiries, interpretation of regulations, and providing a draft response, or interpretation of a policy, etc. The contractor will provide technical assistance/training to center property personnel in the regional offices on a request basis and ensure that all changes and additions to existing training materials are distributed to the applicable recipients. It is anticipated that ten trips are required to complete this task. C-6

Back to Table of Contents RFP-DCS-00-11 Section C NOTE: Advance approval of annual leave plans by the Project Manager is required to ensure proper coverage for Regional Office Support and Center Level support at all times and must be coordinated with the COTR. Contractor personnel are also required to request advance approval from the Project Manager for sick leave. The Contractor will provide a written notification of this action to the COTR out of courtesy. Per diem is only authorized when personnel are not permanently assigned to the outstationed locations. It is anticipated that two (2) staff years will be required to perform the duties under this task. Approximately nine (9) staff years will be required to provide all support under this contract. The Contractor will need requisite personnel to perform the four task orders. C.6 TASK ORDER NUMBER 4 - REVISIONS TO PROPERTY MANAGEMENT POLICIES a. Policy Review Handbook (PRH) Revisions The Contractor will be responsible for revising the appropriate section(s) of the PRH to reflect the new property management requirements associated with EPMS. If required, the contractor will make changes to the User Guide. A preliminary PRH update should be submitted to the COTR for review and approval within six (6) months of the contract award date. Upon return to the Contractor, the final product will be completed and returned to the COTR within thirty (30) days for submittal to the Job Corps for inclusion in the PRH. b. ETA Handbook No. 359 The Contractor will be required to assist in the rewrite of ETA Handbook No. 359 on Property Management. C.7 ANTICIPATED POSITIONS 1. Project Manager (Washington, D.C.) 2. Senior/Property Coordinator (Washington, D.C.) 3. Property Specialist (OUTSTATIONED) in Atlanta, Georgia 4. Property Specialist (OUTSTATIONED) in Dallas, Texas 5. Property Specialist (OUTSTATIONED) in Chicago, Illinois 6. Property Specialist (OUTSTATIONED) in San Francisco, CA 7. Three (3) Property Specialists (Washington, DC. Office) NOTE: The Government will determine the amount of travel and the C-7

Back to Table of Contents RFP-DCS-00-11 Section C required transportation funds necessary to accomplish the above four task orders. The travel budget is pre-determined by the sponsoring Agency, therefore, the offeror should not include an amount as part of their proposal. Associated travel dollars will be added to the overall contractual amount of the contract award. Again, offerors should not include travel costs in their business proposal. Financial reports will be required quarterly for each project and the prescribed format will reflect daily accountability of individuals by tasks. C.8 JOB DESCRIPTION FOR KEY PERSONNEL The contractor shall be required to provide the necessary personnel to accomplish each task assignment in accordance with executed Task Orders. This contract includes the duties and minimum qualifications of the nine (9) persons required under this contract. (1) PROJECT MANAGER (PM) (a) Duties (i) To effectively and efficiently organize, manage and direct the group of contractor employees of the work described herein. This shall include management of the contractor personnel to provide support in the following areas: (a) Regional Office Support, and (b) Center Level Support. (ii) The PM shall be authorized to recruit, hire and terminate contractor employees; to commit corporate resources in support of this contract; and to represent the contractor in coordination of Task Orders. (iii) The Project Manager (PM) shall provide the Contracting Officer's Technical Representative (COTR) reports on the status of all tasks under the contract, shall monitor contractor activities to ensure that they are being properly executed, shall make suggestions to the COTR for improvement of the support and/or prevention of problems, and shall respond to requests from the COTR, both administrative and technical. (iv) The PM shall as directed by the COTR, visit DOL Regional Offices, contractor sites to review the property management function and provide or arrange any technical assistance required. (b) Qualifications/Experience (i) This person shall be a qualified Professional capable of supervising activities involved in support of each task order. This person shall have knowledge of electronic property management systems. This person shall have a minimum of (5) years of ADP experience. (ii) The PM shall have working knowledge of FPMR's and OMB circulars pertaining to property procedures and requirements. C-8

Back to Table of Contents RFP-DCS-00-11 Section C Individual shall be able to assess and recommend changes for ETA property Management policies and policies and procedures. This person shall have demonstrable Federal personal property management experience and at least three (3) years of property management or equivalent logistics area experience. (iii) The PM shall be qualified to coordinate all project related personnel matters communicate both orally and in writing with all levels of ETA personnel, develop and implement staffing plans, coordinate heavy travel requirements, and otherwise manage the project. (iv) The PM for this contract is the Department's primary source of information regarding projects carried out under this contract therefore it is required that all travel, visits and meeting conducted on behalf of the U. S. Department of Labor Job Corps program must have prior written approval. Any deviation from this travel restriction is an automatic disallowed cost and no reimbursement is required of the Federal Government. (2) Senior - Property Coordinator (SPC) (a) Duties (i) To effectively and efficiently plan, organize and manage a group of employees engaged in various duties as described in support of Task Orders I and II. This shall include: day-to-day administrative direction of contractor personnel as assigned to this contract; establishment or improvement of procedures and controls where necessary to insure that all services meet schedules and/or deadlines. (ii) The SPC shall provide to the PM reports on the status and activities of contractor personnel covered under this contract, shall monitor requirements under this contract to ensure that all activities are being properly executed, shall make suggestions to the PM for improvement of the operation and/or prevention of problems, and shall respond to requests from the PM, both administrative and technical. (iii) The SPC shall be responsible for verifying that contractor personnel perform their assigned duties efficiently and timely and shall apply continuous evaluation and control measures to assure this result. (iv) The SPC shall be responsible for assuming all duties of the PM while PM is on travel and/or leave. (v) The SPC shall be responsible for monitoring all personal property related changes in the Federal Property Management Regulations (FPMS's) GAO and/or OMB property guidelines; and JTPA property regulations and assessing these changes and recommending changes and procedures as are mandated by these changes. (vi) The SPC shall train new personnel, both contractor and Government, in the performance of Task Order 1 and 2. C-9

Back to Table of Contents RFP-DCS-00-11 Section C (b) Qualifications/Experience (i) This person shall be a qualified Professional capable of working independently and providing guidance to lower level personnel. This person shall have experience in an electronic property management system or other similar systems experience. This person shall have a minimum of four (4) years of ADP experience. (ii) This person shall have a working knowledge of FPMR's and OMB Circulars pertaining to property procedures and requirements. Individual shall be able to assess and recommend changes for ETA property management policies and procedures. This person shall have demonstrable Federal personal property management experience. (iii) This individual shall be qualified to coordinate all contractor personnel actions required by the contractor and Regional Offices. (iv) This individual shall be technically qualified to communicate with all levels of management within the ETA National and Regional Offices. (v) Any deviation from this assignment is: weekly total of hours worked less than 40 per week, or personnel change must have the written approval of the COTR. C.9 JOB DESCRIPTION FOR NON-KEY PERSONNEL (1) Property Specialist (PS) (a) Duties (i) To provide DOL/ETA Job Corps Regional Offices Support, Job Corps Center Annual Property/Regional Office Annual Reviews (ROAR), and to provide assistance as required for conformance with FPMR's, GAO, and/or OMB guidelines, JTPA property regulations, Property Handbook for ETA Contractors and other Federal regulations related to personal property management/accounting/budgeting. (ii) The PS personnel shall train DOL contractors in proper procedures for Federal property management and in all aspects of the use of the Electronic Property Management System (EPMS) to manage and account for Federal property. (iii) The PS personnel shall coordinate with the applicable Regional Job Corps Official and the Regional Project Managers to arrange for all site visits. (iv) The PS personnel shall prepare GSA property disposition forms and, as necessary, expedite property disposition with GSA for contract closeouts and in situations where property is excess to C-10

Back to Table of Contents RFP-DCS-00-11 Section C contractor requirements. (v) The PS personnel shall prepare GSA property transfer forms and assist contractors with acquisition for needed personal property from GSA excess whenever feasible. (vi) The PS personnel shall prepare written reports describing all aspects of their site visits and recommendations made. (vii) The PS personnel shall perform other personal property related tasks requested by the Regional Job Corps Director/Job Corps Project Managers or the COTR and assigned by the contractor's management. These, for example, might encompass inventorying Regional Office personnel Property, reviewing property for assessment of condition, and pursuant to abandonment-at-site. (b) Qualification/Experience (i) PS personnel shall have experience in managing Federal personnel property or five years of logistical experience. (ii) PS personnel shall be thoroughly knowledgeable of FPMR's, OMB property guidelines, and other applicable Federal regulations relative to Federal property. (iii) Personnel shall be capable of coordinating all aspects of contractor site visits and shall be able to train appropriate personnel in the use of Electronic Property Management System (EPMS). Experience in using other similar type systems will be acceptable. (iv) PS personnel shall be capable of reporting the results of their site visits via written trip reports. (v) Any deviation from these duties and assigned duty stations must have the concurrence and approval of the COTR. C-11 RFP-DCS-00-11 Section D SECTION D - PACKAGING AND MARKING [For this Solicitation, there are NO clauses in this Section] D-1 RFP-DCS-00-11 Section E SECTION E - INSPECTION AND ACCEPTANCE E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause. NUMBER TITLE DATE E.2 52.246-5 INSPECTION OF SERVICES--COST-REIMBURSEMENT (APR 1984) (a) Definition. "Services," as used in this clause, includes services performed, workmanship, and material furnished or used in performing services. (b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires. (c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all places and times during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work. (d) If any of the services performed do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, for no additional fee. When the defects in services cannot be corrected by reperformance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce any fee payable under the contract to reflect the reduced value of the services performed. (e) If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and reduce any fee payable by an amount that is equitable under the circumstances or (2) terminate the contract for default. E-1

Back to Table of Contents RFP-DCS-00-11 Section E E-2 RFP-DCS-00-11 Section F SECTION F - DELIVERIES OR PERFORMANCE F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause. NUMBER TITLE DATE 52.242-15 STOP-WORK ORDER AUG 1989 ALTERNATE I (APR 1984) F.2 PERIOD OF PERFORMANCE The period of performance shall be twelve (12) months from the date of contract execution, plus four 1-year options to extend at the discretion of the Government. F.3 LEVEL OF EFFORT The level of effort for this solicitation is between 8 and 8.5 professional person years. The level of effort for each option period is equal to the base year plus inflation as determined by the Bureau of Labor Statistics. F.4 REPORTS/DELIVERABLES The contractor shall furnish a written report on the activities and conditions encountered, recommendations offered and technical assistance and training provided to the regional offices and Centers in accordance with terms of the contract. Such reports shall be furnished to the Contracting Officer's Technical Representative (COTR) within 5 working days after the completion of a trip. Monthly submission of invoices for billing shall include detailed reports of expenditures for salaries by name, travel, specify whether assignment was conducted in the regional office or at the center level. An end of the month activity trip report must be submitted to the COTR. F-1 RFP-DCS-00-11 Section G SECTION G - CONTRACT ADMINISTRATION DATA G.1 IDENTITY AND AUTHORITY OF THE CONTRACTING OFFICER'S REPRESENTATIVE (GOVERNMENT AUTHORIZED REPRESENTATIVE) (A) The authorized representative of the Contracting Officer is TBD whose authority to act on behalf of the Contracting Officer is limited to the extent set forth in (B) below. Under no circumstances is the Government Authorized Representative (GAR) authorized to sign any contractual documents or approve any alteration to the contract involving a change in the scope, price, terms or conditions of the contract or order. (B) The Government Authorized Representative is authorized to: (1) Monitor and inspect Contractor's performance to ensure compliance of the scope of work. (2) Make determinations relative to satisfactory or unsatisfactory performance, including acceptance of all work performed and/or all products produced under the terms of the contract. (3) Review and approve invoices. (4) Review and approve Contractor's project staff as may be called for on the contract. (5) Recommend program changes to the Contracting Officer as a result of monitoring or as may be requested by the Contractor. (6) Review, coordinate changes or corrections, if any, and accept all reports (including any final reports) required under the contract. G.2 INVOICE REQUIREMENTS Contractor will prepare and submit proper invoices (as defined in C below) in accordance with the criteria outlined below. (Also, see Clause 52.232-8 "Discount for Prompt Payment", contained in Section I of the contract.): A. (1) If the contract is a cost-reimbursement type contract, the contractor will submit three (3) ink- signed copies of the invoice, Cost Contractor's Invoice, (ETA 3100-1), together with a detailed report of expenditures, Cost Contractor's Detailed Statement of Costs (ETA 3-2), to the Government Authorized Representative (GAR), U.S. Department of Labor, not more frequently G-1

Back to Table of Contents RFP-DCS-00-11 Section G than monthly, unless otherwise so authorized in the contract. (2) If the contract is a fixed-price type contract, the contractor may submit SF-1034, Public Voucher, or the equivalent thereto; i.e., contractor's own invoice, in lieu of the forms described in A(l) above. (3) Invoices should be submitted to the individual listed below: TBD U.S. Department of Labor, ETA 200 Constitution Avenue, NW, Room TBD Washington, D.C. 20210 B. The Detailed Report of Expenditures (ETA 3-2) submitted with the Invoice (ETA 3100-1) must include the same budget line items or cost categories as appears in the contract, including any modifications thereto. C. To constitute a proper invoice, the invoice, must include the following information and/or attached documentation: (1) Name and address of the Contractor; (2) Invoice date; (3) Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number). (4) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed. (5) Shipping and payment terms (e.g., shipment number and date of shipment, prompt payment discount terms. Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading. (6) Name and address of Contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment). (7) Name (where practicable), title, telephone number and mailing address of person to be notified in event of a defective invoice. (8) Any other information or documentation required by other requirements of the contract. In addition to the above, invoices should be numbered consecutively. All final invoices shall be clearly marked Final Invoice. G-2

Back to Table of Contents RFP-DCS-00-11 Section G G.3 METHOD OF PAYMENT A. Payments under this contract will be made either by check or electronic funds transfer (through the Treasury Fedline Communications System (FEDLINE) or the Automated Clearing House (ACH)), at the option of the Government. After award, but no later than 14 days before an invoice or contract financing request is submitted, the Contractor shall designate a financial institution for receipt of electronic funds transfer payments. The contractor shall submit this designation to the Contracting Officer or other Government official as directed. B. For payments through FEDLINE, the Contractor shall provide the following information: (1) Name, address, and telegraphic abbreviation of the financial institution receiving payment. (2) The American Bankers Association 9-digit identifying number of the financing institution receiving payment if the institution has access to the Federal Reserve Communications System. (3) Payee's account number at the financial institution where funds are to be transferred. (4) If the financial institution does not have access to the Federal Reserve Communications System, provide the name, address, and telegraphic abbreviation of the correspondent financial institution through which the financial institution receiving payment obtains electronic funds transfer messages. Provide the telegraphic abbreviation and American Bankers Association identifying number for the correspondent institution. C. For payments through ACH, the Contractor shall provide the following information: (1) Routing transit number of the financial institution receiving payment (same as American Bankers Association identifying number used for FEDLINE). (2) Number of account to which funds are to be deposited. (3) Type of depositor account ("C" for checking, "S" for savings). (4) If the Contractor is a new enrollee to the ACH system, a "Payment Information Form," SF 3881, must be completed before payment can be processed. D. In the event the Contractor, during the performance of this contract, elects to designate a different financial institution for the receipt of any payment made using electronic funds transfer procedures, notification of such change and the required information G-3

Back to Table of Contents RFP-DCS-00-11 Section G specified above must be received by the appropriate Government official 30 days prior to the date such change is to become effective. E. The documents furnishing the information required in paragraphs B and C above must be dated and contain the signature, title, and telephone number of the Contractor official authorized to provide it, as well as the Contractor's name and contract number. F. Contractor failure to properly designate a financial institution or to provide appropriate payee bank account information may delay payments of amounts otherwise properly due. G. The Contractor shall forward the information required above to: U.S. Department of Labor, ETA Division of Accounting, Room C-5319 200 Constitution Avenue, NW Washington, DC 20210 G-4 RFP-DCS-00-11 Section H SECTION H - SPECIAL CONTRACT REQUIREMENTS H.1 BUDGET LINE ITEM FLEXIBILITY Flexibility of Direct Costs will be allowed within the Prime Contract Budget, provided no single line item of cost shall be increased or decreased in excess of 20 percent and provided further that the total estimated cost of the Contract is not exceeded. This flexibility of cost does not apply to the wages, salaries and fringe benefits line items (including proposed changes by the Contractor in the mixture, number of hours, wages, and/or bonus or personnel paid under the contract) wherein no increase is permitted without the prior review and approval by the Contracting Officer. In contracts with OPTION TO EXTEND SERVICES provisions, this clause is applicable to each yearly negotiated budget line item amounts, and not the accumulated budget line item totals. H.2 FRINGE BENEFITS Social Security, Workers' Compensation, Unemployment Compensation and any other fringe benefits are a normal practice of the Contractor at the time of final negotiations for this contract and are available to all employees. Fringe benefits from an immediate previous employer which may be continued while employed under this contract are an allowable cost. In no event will duplicate fringe benefits be allowable to an individual under this contract. H.3 VACATIONS, SICK-LEAVE HOLIDAYS The Contractor may grant leave in accordance with its established written policy, provided that policy is accepted by the Contracting Officer or, in the absence of an established policy, leave may be granted as follows: Vacation: Maximum 2 weeks (10 working days) Sick Leave: Maximum 2 weeks (10 working days) Holiday: Maximum of paid holidays Leave shall be accrued at the rate of 5/6 of 1 day per month for each month employed. If the term of this contract is for more than or less than 1 year, the above leave shall be adjusted accordingly. H-1

Back to Table of Contents RFP-DCS-00-11 Section H H.4 TRAVEL AND PER DIEM Travel policies as set forth in the Travel Regulations referred to below are required of the Contractor and consultants hereunder. Where the Contractor has a more restrictive travel policy than the Federal Travel Regulations, the more restrictive requirements shall apply. It is the responsibility of the Contractor to authorize only such per diem allowances as justified by the circumstances affecting the travel. Care should be exercised to prevent fixing per diem rates in excess of those required to meet the necessary authorized subsistence expenses. To this end, consideration should be given to factors which reduce the expenses of the employee such as: known arrangements at temporary duty locations where lodging and meals may be obtained without cost or at prices advantageous to the traveler; established cost experience in the localities where lodging and meals are required; situations where special rates for accommodations have been made available for a particular meeting or conference; the extent to which the traveler is familiar with establishments providing lodging and meals at a lower cost in certain localities, particularly, where repeated travel is involved; and the use of methods of travel where sleeping accommodations are provided as part of the transportation expenses. All travel shall be at tourist, coach, or less than first class unless itinerary or unavailability dictate otherwise. All temporary duty and local area automobile travel shall be allowed as prescribed by the applicable Travel Regulations. Copies of applicable Travel Regulations can be obtained as follows at a fee: a. Federal Travel Regulations, prescribed by the General Services Administration, for travel in the conterminous 48 United States: Available on a subscription basis from the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402, Stock No. 022-001-81003-7. b. Joint Travel Regulations, Volume 2, DoD Civilian Personnel, Appendix A, prescribed by the Department of Defense, for travel in Alaska, Hawaii, the Commonwealth of Puerto Rico, and territories and possessions of the United States: Available on a subscription basis from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402, Stock No. 908-010-00000-1. c. Standardized Regulations, (Government Civilians, Foreign Areas), Section 925, "Maximum Travel Per Diem Allowances for Foreign Areas," prescribed by the Department of State, for travel in areas not covered in 1 and 2 above: Available on a subscription basis from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402, Stock No. 744-008-00000-0. H-2

Back to Table of Contents RFP-DCS-00-11 Section H H.5 USE OF AND PAYMENT TO CONSULTANTS (a) Consultant(s) hired to perform under this contract may be compensated at a rate for time actually worked (e.g., amount per day, per week, per month, etc.), or at a fixed price for performance of a specific task, or at nominal compensation in accordance with Contractor's policies. However, for the use and payment to consultant(s) prior written approval must be obtained from the Contracting Officer. (b) The amount or rate of payment will be determined on a case-by- case basis, taking into account (among any other relevant factors) the relative importance of the duties to be performed, the stature of the individual in his specialized field, comparable pay for positions under the Classification Act or other Federal pay systems, rates paid by private employers and rates previously paid other experts or consultants for similar work. (c) The contractor shall maintain a written report for the files on the results on all consultations charged to the contract. This report must include, as a minimum: (1) the consultant's name, dates, hours and amounts charged to the contract; (2) the names of the contractor's staff to whom the services are provided; and (3) the results of the subject matter of the consultation. H.6 UNEMPLOYMENT INSURANCE COST Unemployment insurance costs shall be paid by the contractor as they are incurred. However, in the event billings for Unemployment Insurance costs are received by the contractor after the expiration date of this contract and the billings cover the period that this contract was effective, the Government agrees to reimburse the contractor at the same rate that would have been applicable had the cost been paid as they were incurred. H.7 ACCOUNTING AND AUDITING SERVICES (a) Accounting The contractor may procure and utilize such accounting services as are required to establish and maintain an accounting system which reflect accurate, current and complete financial transactions and which meet the standards of the Comptroller General of the United States and the Department of Labor. (b) Auditing The contractor shall audit or have audited subcontractor financial records as may be required to determine, at a minimum, the fiscal integrity of financial transactions and compliance with laws, regulations and administrative requirements. H-3

Back to Table of Contents RFP-DCS-00-11 Section H The U.S. Department of Labor shall be responsible for scheduling all audits of the prime contractor's books, documents, papers and records. The Department will use its own audit resources or shall use certified or public accountants under contract or auditors from another Federal agency. Cost of Accounting Services and Audit of subcontractors as described herein are allowable cost under this contract. Costs for audits for which the U.S. Department of Labor is responsible are unallowable. H.8 PRINTING Unless otherwise specified in this contract, the contractor shall not engage in, nor subcontract for, any printing (as that term is defined in Title 1 of the Government Printing and Binding Regulations in effect on the effective date of this contract) in connection with the performance of work under this contract: provided, however, that performance of a requirement under this contract involving the reproduction of less than 5,000 production units of any one page or less than 25,000 production units in the aggregate of multiple pages, will not be deemed to be printing. A production unit is defined as one sheet, size 8 by 11 inches, one side only, one color. H.9 KEY PERSONNEL The personnel specified below or in attachment to this contract are considered to be essential to the work being performed hereunder. Prior to diverting any of the specified individuals to other programs, the Contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No diversion shall be made by the Contractor without the written consent of the Contracting Officer; Provided, that the Contracting Officer may ratify in writing such diversion and such ratification shall constitute the consent of the Contracting Officer required by this clause. The below list or attachment to this contract may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate. For the purpose of this contract, the key personnel positions are identified below as: - - - - - - H-4

Back to Table of Contents RFP-DCS-00-11 Section H H.10 CONTRACT NUMBER IDENTIFICATION The Contractor agrees to utilize the number of this contract on all correspondence, communications, reports, vouchers and such other data concerning this contract or delivered hereunder. H.11 SUBMISSION OF CORRESPONDENCE All correspondence relating to contractual aspects shall be directed to the Division of Contract Services, Attention: Contracting Officer. H.12 OTHER CONTRACTORS The Government may undertake or award other contracts for the same, essentially similar, or related work, and the Contractor shall fully cooperate with such other contractors and Government employees. The Contractor shall not commit or permit any act which will interfere with the performance of work by any other contractor or by Government employees. The foregoing paragraph shall be included in the contracts of all Contractors with whom this Contractor will be required to cooperate. The Government shall equitably enforce this clause as to all contractors, to prevent the imposition of unreasonable burdens on any contractor. H.13 LAWS APPLICABLE The contractor will perform its duties in accordance with the applicable Act, and the regulations, procedures and standards promulgated thereunder. The Contractor will comply with all applicable Federal and State and Local laws, rules, and regulations which deal with or relate to the employment of persons who perform work or are trained under contract. This contract in no way relieves the Contractor of responsibility for compliance with the provisions of the Fair Labor Standards Act, as amended. H.14 DISPOSITION OF MATERIAL Upon termination or completion of all work under this contract, the Contractor shall prepare for shipment, deliver F0B destination, or dispose of all materials received from the Government and all residual materials produced in connection with the performance of this contract as may be directed by Contracting Officer, or as specified in other provisions of this contract. All materials produced or required to be delivered under this contract become and remain the property of the Government. H-5

Back to Table of Contents RFP-DCS-00-11 Section H H.15 NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITIES (a) No person shall on the ground of race, religion, color, handicap, national origin, sex, age, political affiliation, or beliefs be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded or otherwise financially assisted, in whole or in part with funds made available hereunder. (b) In addition, this contract and any subcontract hereunder is subjected to Title VI of the Civil Rights Act of 1964 (78 Stat. 252) and the Regulations issued thereunder and found at 29 CFR 31. The Contractor agrees that any service, financial aid, or other benefit to be provided by it under this contract shall be furnished without discrimination because of race, color, sex, or national origin; and that his employment practices shall be subject to the same restrictions to ensure nondiscriminatory treatment of beneficiaries of assistance under the Act. H.16 FEDERAL REPORTS In the event that it subsequently becomes a contractual requirement to collect or record information calling for answers to identical questions from 10 or more persons other than Federal employees, or for information from Federal employees which is to be used for statistical compilations of general public interest, the Paperwork Reduction Act of 1980 and 5 CRF 1320 shall apply to this contract. No plan, questionnaire, interview guide or similar device for collecting formation (whether repetitive or single-time) may be used without first obtaining clearance from the Office of Management and Budget (OMB). The contractor shall obtain the required OMB clearance through the Project Officer before expending any funds or making public contracts for the collection of data. The authority to expend funds and to proceed with the collection of data shall be issued in writing by the Contracting Officer. H.17 DISCLOSURE OF CONFIDENTIAL INFORMATION The Contractor agrees to maintain the confidentiality of any information regarding applicants, project participants or their immediate families which may be obtained through application forms, interviews, test reports from public agencies or counselors, or any other source. Without the permission of the applicant or participant, such information shall be divulged only as necessary for purposes related to the performance or evaluation of the contract and to persons having responsibilities under the contract, including those furnishing services to the projects under subcontracts. H-6

Back to Table of Contents RFP-DCS-00-11 Section H H.18 ELIMINATION OF SEXIST LANGUAGE AND ART WORK All written materials issued by the Contractor or grantee shall conform to the following guidelines for eliminating sexist language and art work: (a) Avoid the use of sex reference in job titles. Titles should conform to the Census Bureau's occupational classification system and the most recently published edition of the Dictionary of Occupational Titles. -- Longshore workers instead of longshoremen. (b) Avoid the use of male and female gender word forms. -- Aviator to include men and women pilots, not aviatrix. (c) Include both sexes by using terms that refer to people as a whole. -- Human beings or people instead of mankind. (d) Avoid the use of masculine and feminine pronouns or adjectives in referring to a hypothetical person or people in general. Change sentences such as: The average American worker spends 2 years of his life in the workforce. -- By rewording to eliminate unnecessary gender pronouns and adjectives. (The average American worker spends 20 years in the workforce.) -- By recasting into the plural. (Most Americans spend 20 years of their lives in the workforce.) -- By replacing the masculine or feminine pronoun or adjective with "one", "you", "he or she", "her or him", or his or her". (An average American spends 20 years of his or her life in the workforce.) (e) Refer to both men and women in such generic terms as economist, doctor, or lawyer. Identify sex through the use of pronouns. -- The lawyer made her final summation. (f) Avoid the use of stereotyped terms or expressions such as "man-sized" job. -- Employee-years and employee-hours (or staff-hours) instead of man-years and man-hours. (g) The use of art work in publications should conform to the following guidelines: (i) Strive to use racially and sexually balanced designs. H-7

Back to Table of Contents RFP-DCS-00-11 Section H (ii) Depict both men and women in art work on general subject matters. (iii) Show men and women in a variety of roles in photographs, illustrations, and drawings. -- Show women and men as managers and skilled laborers. H.19 HAZARDOUS OCCUPATION ORDERS The Contractor shall comply with the Hazardous Occupation Orders issued pursuant to the Fair Labor Standards Act and set forth at 20 CFR 570.50 et seq. with respect to the employment of youths under 18 years of age and the Child Labor Standards of 29 CFR 570.31 et seq. with respect to the employment of youths aged 14 and 15. H.20 INSURANCE REQUIREMENTS (FAR-Subpart 28.3) In accordance with the Federal Acquisition Regulation, 48 CFR, Clause 52.228-7 entitled, "Insurance-Liability to Third Persons" the following kinds and amounts of insurance must be procured and maintained in force during the lifetime of the above numbered contract. A. Workers' Compensation - In the amounts required by State law or the United States Longshore Workers' and Harbor Workers' Compensation Act (33 U.S.C. 901). B. Occupational Diseases Insurance - As required by applicable law. In any area where all occupational diseases are not compensable under applicable law, insurance for occupational diseases shall be secured under the employer liability section of your insurance policy, minimum per accident $100,000. C. Employer Liability - This insurance is to cover any liability imposed upon an employer, by law, for damages on account of personal injuries, including death resulting therefrom, sustained by his employees by reason of accident. D. General Liability Insurance (Bodily Injury) - This insurance protects the insured against claims arising from bodily injury or death to third parties occurring on it business premises or through its operations except those arising from motor vehicles away from the premises, those covered by any Workers' Compensation law, and other exclusions stated in the policy. The required coverage for bodily injury shall be $200,000 per person and $500,000 per occurrence. E. Automobile Liability - The required coverage is $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. F. The policies evidencing such insurance as required under this contract shall contain the following endorsement: H-8

Back to Table of Contents RFP-DCS-00-11 Section H "No cancellation, termination, or modification of this policy shall take effect prior to the expiration of 35 days after written notice of the cancellation, termination or modification together with suitable identification of the policy and name insured has been sent by registered letter to the Government representative at the address stated below: Name of Contracting Officer: Keith A. Bond Address: USDOL/ETA/OFAM/OGCM/DCS 200 Constitution Ave., N.W. Room C-4310 Washington, D.C. 20210 The types and minimum limits reflected above for vehicle insurance shall apply to any vehicle operated or used in connection with performance of official business under this contract. In the event a privately-owned vehicle is used, the Government's share of insurance premiums, including any additional coverage required to conform with the above limits, shall be prorated in accordance with the vehicle's actual use while conducting business under the terms of this contract. H.21 DATA COLLECTION FOR THE DEPARTMENT OF LABOR The Contractor shall be responsible for informing any grantee that they have been requested to collect information for the Department of Labor. The collection of such data shall be the responsibility of the Contractor solely. The Contractor may request assistance from ETA grantees in locating the data. However, the actual data gathering must be done by the Contractor. H.22 PERFORMANCE STANDARDS The composition, work, printing or reproduction and substantive content of all reports, evaluations, charts, tables, graphs, and other data to be furnished under this contract shall strictly conform to the generally accepted quality standards of the Contractor's profession and shall be suitable for dissemination and use without revision, to DOL, other Government agencies and the general public. Reports shall include a complete disclosure of all data relevant to the work performed, the techniques developed, the investigations made, and shall be relevant to the materials studies and methods and processes employed. H-9

Back to Table of Contents RFP-DCS-00-11 Section H H.23 RESTRICTION ON USE OF DOL FUNDS FOR LOBBYING In accordance with the cost principles incorporated in the Federal Acquisition Regulations (FAR) at 31.205-22, lobbying costs (direct or indirect) are unallowable under this agreement. The exclusion of lobbying costs using Department of Labor funds is not intended to penalize, discourage, or prevent lobbying activities by utilizing non-Federal funds. H.24 PUBLICATION OF MATERIALS The Contractor shall receive permission from the Contracting Officer prior to publishing any works performed under this contract. Further, the Contractor shall acknowledge the support of the Department of Labor whenever publicizing any work performed under this contract. To implement the foregoing, the Contractor shall include in any publication resulting from work performed under this contract, an acknowledgement substantially the same as follows: "This project has been funded, either wholly or in part, with Federal funds from the Department of Labor, Employment and Training Administration under Contract Number the contents of this publication do not necessarily reflect the views or policies of the Department of Labor, nor does mention of trade names, commercial products, or organizations imply endorsement of same by the U.S. Government." H.25 OPTION TO EXTEND THE TERMS OF THE CONTRACT - SERVICE (FAR 17.208(g)) 1. The Government may extend the terms of this contract by written notice to the Contractor at least 60 calendar days before the contract expires. This notice does not commit the Government to an extension. 2. If the Government exercises this option, the extended contract shall be considered to include this option provision. 3. The initial period of this contract may be extended by one year, at estimated costs and indirect costs as follows: Option Year Estimated Cost Indirect Cost Total Estimated Cost 1 $.00 $.00 $.00 2 $.00 $.00 $.00 3 $.00 $.00 $.00 4 $.00 $.00 $.00 The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. H-10

Back to Table of Contents RFP-DCS-00-11 Section H 4. Estimated costs, including any indirect costs, for the options years shall be determined at the time of contract execution. Any anticipated deviations from total preestimated option year costs must be presented to the Contracting Officer in writing, with an explanation and justification of the anticipated deviation(s), 10 calendar days after receipt of notice by the contractor of the Government 's intention to exercise the option to extend the term of the contract. No deviations from the total pre-established option years estimated costs shall be permitted without the written consent of the Contracting Officer. Deviations which would increase the total pre-established option year estimated costs by more than 10 percent shall not be permitted under any circumstances. H.26 INDIRECT COSTS In order to avoid major audit problems, disallowed costs, and to receive timely reimbursement of indirect costs, contractors should take those necessary steps to comply with this clause as well as the critical timeframes for submission of indirect cost proposals. You are governed by one of the categories of cost principles listed below. Please comply with your cost principles as appropriate to your organization. (1) Federal Acquisition Regulation (FAR) Subparts 31 and 42 apply to private-for-profit contractors. (2) OMB