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SOLICITATION, OFFER AND AWARD
1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700)
RATING N/A
PAGE OF PAGES
1 |
2. CONTRACT NUMBER
3. SOLICITATION NUMBER RFP-DCS-01-43
4. TYPE OF SOLICITATION
SEALED BID (IFB)
X NEGOTIATED (RFP)
5. DATE ISSUED 1/22/02
6. REQUISITION/PURCHASE NUMBER
7. ISSUED BY CODE
U.S. Department of Labor, ETA/OGCM Division of Contract Services 200 Constitution Avenue, NW Room C-4310 Washington DC 20210
8. ADDRESS OFFER TO (If other than Item 7) NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder". SOLICITATION
9. Sealed offers in original and 5 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 6, or if hand carried, in the depository located in Item 7 until 2:00pm (Hour) local time 2/28/02 (Date) . CAUTION - LATE Submissions, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.
10. FOR INFORMATION CALL:
A. NAME Vera Montague B. TELEPHONE (NO COLLECT CALLS)
C. E-MAIL ADDRESS vmontague@doleta.gov
AREA CODE | NUMBER
| EXT.
11. TABLE OF CONTENTS See Attached Table of Contents
(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S) PART I - THE SCHEDULE
PART II - CONTRACT CLAUSES
A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.
C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS E INSPECTION AND ACCEPTANCE K REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS F DELIVERIES OR PERFORMANCE G CONTRACT ADMINISTRATION DATA L INSTR., CONDS., AND NOTICES TO OFFERORS H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum bid Acceptance Period.
12. In compliance with the above, the undersigned agrees, if this offer is accepted within 120 calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.
13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause no. 52.232-8)
10 CALENDAR DAYS (%)
20 CALENDAR DAYS (%)
30 CALENDAR DAYS (%)
CALENDAR DAYS (%)
14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated: AMENDMENT NO. DATE AMENDMENT NO. DATE
15A. NAME AND ADDRESS OF OFFEROR
CODE
FACILITY
16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 15B. TELEPHONE NUMBER
15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM ABOVE - ENTER SUCH ADDRESS IN SCHEDULE
17. SIGNATURE
18. OFFER DATE
AREA CODE | NUMBER
| EXT. 2026933318
AWARD (To be completed by Government)
19. ACCEPTED AS TO ITEMS NUMBERED
20. AMOUNT $.00
21. ACCOUNTING AND APPROPRIATION
22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:
10 U.S.C. 2304(a) ( )
41 U.S.C. 252(c) ( )
23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)
ITEM
24. ADMINISTERED BY (If other than Item 7) CODE
U.S. Department of Labor, ETA 200 Constitution Avenue, NW Room C-4310 Washington DC 20210
25. PAYMENT WILL BE MADE BY CODE
U.S. Department of Labor, ETA/OC Division of Accounting 200 Constitution Avenue, NW Room N-4702 Washington DC 20210
26. NAME OF CONTRACTING OFFICER (Type or print) Keith A. Bond
27. UNITED STATES OF AMERICA
(Signature of Contracting Officer)
28. AWARD DATE IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized written notice.
STANDARD FORM 33 (REV. 9-97)
SERVICES ORDERED
Title: "Job Corps Recruitment Information, Call Center and Alumni Support"
The Department of Labor, Employment and Training Administration (DOL/ETA), is soliciting proposals to select a contractor to provide assistance to ETA in support of former students who have returned after participation in the Job Corps program, to their respective communities and serve as a source of information about Job Corps for recruiting purposes through operation of the toll-free Job Corps information number.
Solicitation No. is RFP-DCS-01-43.
Period of Performance is twelve (12) months from the date of contract execution by the government, plus four 1-year options to extend at the discretion of the government.
This solicitation is a 100% Small Business Set-Aside.
The North American Industry Classification System Code is 541618, with a $5 million size standard.
A cost reimbursement type contract is contemplated for this requirement.
Closing time and date are February 28, 2002, at 2:00 p.m. local time.
The incumbent contractor under this solicitation is Research and Evaluation Associates, Inc., of North Carolina, under Contract Number E-6073-7-00-82-30. The Contract was awarded on February 27, 1997, in the amount of $1,223,848. The total amount awarded under this contract was $12,052,090, inclusive of options.
REQUESTS FOR CLARIFICATION (RFC) MUST BE RECEIVED NO LATER THAN 5:00
PM LOCAL TIME February 1, 2002.
Only electronic submission of requests will be accepted. They shall be submitted to Ms. Vera Montague at vmontague@doleta.gov. Should any RFC be received after the date stated above, the Government reserves the right not to provide an answer. If, however, the Government determines that the RFC raises an issue of significant importance, the government will respond electronically.
The Government will not provide any information concerning requests for clarifications in response to telephone calls from offerors. All requests will be answered electronically and will be available to all offerors at the DOLETA Internet site (http://www.doleta.gov/sga/rfp.cfm).
Please be advised that it is the sole responsibility of the offeror to continually view the website for any amendments to this solicitation.
The Department of Labor,
Employment and Training Administration (DOL/ETA), is soliciting proposals to
select a contractor to provide assistance to ETA in support of former students
who have returned after participation in the Job Corps program, to their
respective communities and serve as a source of information about Job Corps for
recruiting purposes through operation of the toll-free Job Corps information
number.
Job Corps is a national,
residential, training and employment program administered by the U.S. Department
of Labor. Job Corps is dedicated to helping disadvantaged youth address and
overcome multiple barriers to employment. To date, our placement rate is just
over 80 percent.
Established by the Economic Opportunity Act of 1964,
authorization continued under the Comprehensive Employment Training Act, then
Title IV-B of the Job Training Partnership, and is currently provided for under
Title 1-C of the Workforce Investment Act of 1998. The residential aspect and
holistic approach of integrating academic, vocational and life skills
distinguish Job Corps from other employment and training programs.
The
primary goal for Job Corps staff is to make every moment count for every student
who walks onto a Job Corps campus. Whether a student remains in the program for
the maximum time allowed to prepare for a career, or only a few months to hone
employability skills or complete his/her education, Job Corps is designed to
leave a positive and lasting impression on the personal and professional outlook
of each student.
Job Corps serves young people at 118 campuses nationwide
(contiguous U.S., Alaska, Hawaii and Puerto Rico) who are ages 16 through 24 and
economically disadvantaged, or in need of additional education, training, or
counseling to sustain meaningful employment. The centers have a total capacity
of 44,000. Since some students are enrolled for less than a full year, more than
70,000 enroll in Job Corps each year. Most students (80 percent) are high school
dropouts, have never been employed (62 percent) and more than one-fourth come
from families on public assistance. Major corporations and nonprofit
organizations manage and operate 90 Job Corps centers under contract with the
DOL. The Departments of Agriculture and Interior operate 28 Job Corps centers on
public lands. These centers are referred to as Job Corps Civilian Conservation
Centers. Job Corps center operators are responsible for the management and
administration of Job Corps centers on a 7-day-a-week, 24-hours-a-day basis.
Students are recruited and screened for eligibility by outreach and admissions
contractors. Eligible applicants are assigned to Job Corps centers under
guidelines issued by the Department of Labor. Recruitment is supported by a Job
Corps toll-free telephone number, 1-800-733-JOBS, which refers youth to the
appropriate admissions counselor.
To become a student in Job Corps, a
youth must have the capabilities and aspirations needed to complete and benefit
from the program, and be free of medical and behavioral problems that would
endanger the student or others. No individual is accepted as a student unless it
is determined that there is a reasonable expectation that the youth can
participate successfully in group situations and activities with other
students.
The nature of the program brings with it many challenges that
are inherent when youth are located outside their home environment. Despite
intense staff intervention and assistance some students can become homesick or
want to return home due to problems encountered in a new residential (or
non-residential) setting. Some students elect to leave centers early rather than
deal with their challenges. Students often encounter additional problems when
they leave Job Corps. They may lack information on resources available to them
in their community or may need support services or peer group support to enable
them to make the transition successfully into the world of work. They need a
support system of caring individuals who can relate to their problems and needs
from the time they are recruited until they become contributing members of their
communities. One means of support for these youth is through the National Job
Corps Alumni Association -- an organization comprised of former students (see
below).
NOTE: Please see Attachment J.10 Program description from the Job
Corps Annual Report for Program Year 2000 ending June 30, 2001. The attachment
contains additional information about the program.
The contractor will
perform the following tasks: (1) provide guidance and administrative support to
the National Job Corps Alumni Association (NJCAA) to transform the organization
into an entity that resembles successful university alumni associations, (2)
work with the National Office of Job Corps to develop, implement, continually
improve and manage Job Corps' 1-800 telephone number, with the goal of providing
accurate and useful information to potential enrollees, (3) work closely with
the National Media Campaign to develop quarterly targets for regional call
volume and develop trend analysis from data collection from the Job Corps 1-800
telephone number as it relates to the National Media campaign, responsiveness of
admissions counselors, and outcomes of referring complaints to regions for
action, (4) works with other personnel, to ensure technical difficulties are
immediately reported for resolution and, (5) within 30 days after award of the
contract, deliver a transition plan, operating plan and staffing chart to the
Government Authorized Representative for review and approval.
Toll-Free
Telephone Number Recognizing the need for a national toll-free phone number, to
provide accurate information about Job Corps to potential applicants and their
families, Job Corps established the 1-800-733-JOBS national number. About
300,000 calls are received at the number during the year. This includes
inquiries generated by a national media campaign and several regional and local
advertising campaigns. Expected coverage at a call center needs to be available
24 hours per day, seven days a week backed up by a voice mail system that can
handle this volume of inquiries.
Callers who are deemed to meet the basic
Job Corps eligibility requirements are referred to admissions counselors
electronically, via the Outreach and Admissions Student Input System (OASIS)
database, which is maintained by the Job Corps Data Center. Referrals are
available, within 24 hours from the time of calls, for retrieval from OASIS by
Outreach and Admissions contractors throughout the country.
National Job
Corps Alumni Association (NJCAA) The National Job Corps Alumni Association
(NJCAA) was created in 1980 and operated by contract staff out of a central
location in Washington, D.C. The Alumni Association was formed to provide a
framework for the voluntary efforts of former students. The NJCAA was funded on
a sole-source basis from its creation through September 1985. Since Fiscal Year
1986, the U.S. Department of Labor has funded the support for NJCAA program on a
competitive basis. The NJCAA presently consists of 72 chapters throughout the
nation, 44 of which are currently active. Since its beginning, more than 44,000
members have joined; current addresses are available for approximately 23,000
alumni.
The contractor will assist in administering the NJCAA program, as
directed by the National Office of Job Corps. The current staff organizes and
operates the NJCAA on a full-time basis, performing functions such as record
keeping, membership processing, meeting planning, chapter planning, technical
assistance, and material production. The contractor will serve as a source of
information concerning the NJCAA and it is a recognized contact point between
NJCAA members and the Office of Job Corps. The contractor will also work closely
with the National Job Corps Alumni Association (NJCAA) to improve its internal
and external infrastructure. It is expected that this collaboration will also
result in an increase in NJCAA membership and activities that help all enrollees
achieve career objectives resulting in long term attachment to the labor
market.
The contractor will teach the NJCAA how to develop, implement,
and manage a speakers bureau, online services via the established NJCAA website,
a toll-free number for information and recruiting purposes and essential
administrative processes. The contractor will work with local chapters to build
their expertise in public relations, meeting management, resource mobilization,
membership growth and retention, effective communication, public speaking and
leadership skills.
Task 1 - Provide guidance and
administrative support to the National Job Corps Alumni Association (NJCAA).
Deliverables: (1) Assist in the operation, on a full-time basis the
day-to-day operations of record keeping, membership processing, meeting
planning, chapter planning, technical assistance, and material production. (2)
In collaboration with the NJCAA Board, review internal organizational structures
and annual plans to develop strategies that align with NJCAA objectives to
support National Office of Job Corps objectives. (3) In collaboration with the
NJCAA Board establish administrative and financial benchmarks/timelines for the
NJCAA to achieve identified goals. (4) Initiate and facilitate discussion
between NJCAA Board and Federal staff (regional and national), students, alumni
(both active and inactive) and support contractors. (5) Provide follow-up
technical assistance to NJCAA and related parties for continuous enhancement.
Task 2 - Work closely with the NJCAA Board and graduates to develop and
implement a plan to increase NJCAA membership.
Deliverables: (1)
Evaluate membership requirements and recommend changes that will increase the
number of active members and develop guidelines to match Job Corps graduate
criteria. (2) Upon revising membership guidelines, and yearly benchmarks to
guide national recruiting campaigns that will increase the size of the NJCAA and
establish balanced representation of alumni in each Job Corps region. (3)
Organize new NJCAA chapters and revitalize inactive ones by teaching staff how
to effectively provide technical assistance.
Task 3 - Provide technical
assistance to NJCAA staff to maintain a clearinghouse of information to former
students in areas such as employment, family assistance and other
support-related services to ensure self-sufficiency and life-long success.
Deliverables: (1) Teach NJCAA staff and officials to provide general
advice and counseling to alumni, processing routine questions relating to
transition funds, lost w-2 forms, etc., and serve as liaison between alumni
serving in various support capacities and the Job Corps regional and national
offices. (2) Teach and coordinate the activities of the NJCAA Speakers Bureau.
(3) Maintain clearinghouse of updated information to former students to assist
in career transition that can be accessed via the Information Service Center.
(4) In coordination with the NJCAA Board of Directors, plan semi-annual meetings
that, in part, will evaluate policy decisions affecting the NJCAA organization,
achieving CDSS goals, and the progress of the organization in becoming
self-sufficient. (5) Assist in the annual Hall of Fame activities as requested
by Job Corps, such as arranging transportation and hotel accommodations,
coordinating meetings with Congressmen and Senators, Secretary of Labor and
other dignitaries, touring the Nation's Capital, development and presentation of
the award publicity, and assisting in judging the student Arts and Crafts
Contest.
Task 4 - Develop, implement and manage a call center, which
includes a Job Corps 1-800 number.
Deliverables: (1) Operate and
maintain a call center on a 24 hr. basis with live coverage and a back-up
recording system for high-volume usage. Because Job Corps emphasizes recruitment
of Latino youth, one requirement is that bilingual coverage for the 1-800 number
must be provided during the hours of operation. (2) Contractor shall provide
network linkage to support the call center to facilitate reporting, data
collection and transfer from OASIS in coordination with the Job Corps Data
Center, as necessary. (3) Implement automated response features to direct
callers according to specific needs. (4) Through the Job Corps 1-800 number
provide prospective students accurate and pertinent information about Job Corps
for enrollment and career transition needs. The contract staff shall respond to
all 1-800 number calls and other types of inquiries about Job Corps by: Ø
Describing accurately the benefits and operation of the Job Corps program and
responding in a timely manner; Ø Forwarding literature about the program; Ø
Where possible, linking a local alumni with the caller; and Ø For recruitment
purposes providing name and phone number of a local admissions counselor and for
Career Transition Support, providing information about local one stops. (5)
Continually review, recommend, and provide necessary technical assistance,
including suggested delivery strategies, to ensure connectivity with Job Corps
data systems. (6) Provide recommendations to the National Office, as part of the
quarterly report, concerning improvements to existing systems of communication.
(7) Provide monthly reports from the Job Corps 1-800 telephone number that: (a)
track number of calls, (b) the nature of the call, (c) the number of complaints,
and (d) the response time from admissions counselors for the complaints.
Task 5 - Work closely with the National Media Campaign contractor and
Job Corps regional offices to develop communication procedures for sharing of
information and technical support.
Deliverables: (1) Collect data from
Job Corps 1-800 telephone number, as it relates to the National Media Campaign,
and develop monthly trend analyses for each region. (2) Coordinate quarterly
teleconference with the National Media Campaign contractor to address media and
technical issues.
*Within 30 days after award of the contract, the
contractor will deliver a transition plan, operating plan and staffing chart to
the Government Authorized Representative for review and approval.
The contractor shall be
required to provide the necessary personnel to accomplish each task listed
above. The key personnel positions and their required time commitment are listed
as follows:
The Project Director (100%) Outreach Coordinator (100%)
Program Coordinator (100%) Communications Coordinator (100%) Training Specialist
(100%)
The following contract
clauses pertinent to this section are hereby incorporated by reference (by
Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2
CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR
52.252-2 for an internet address (if specified) for electronic access to the
full text of a clause.
NUMBER TITLE DATE
52.246-5 INSPECTION OF APR 1984
SERVICES--COST-REIMBURSEMENT
The period of performance
shall be twelve (12) months from the date of contract execution, plus four
1-year options to extend at the discretion of the government.
The level of effort for
this project is estimated at between 30 and 31 professional person years. The
level of effort for each option period is equal to the base year plus inflation.
The inflation rate will be determined by the Bureau of Labor Statistics.
The contractor shall be
responsible for submission of reports and deliverables as described in Section
C.4 of the solicitation.
The following contract
clauses pertinent to this section are hereby incorporated by reference (by
Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2
CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR
52.252-2 for an internet address (if specified) for electronic access to the
full text of a clause.
NUMBER TITLE DATE
52.242-15 STOP-WORK ORDER AUG 1989
ALTERNATE I (APR 1984)
(A) The authorized
representative of the Contracting Officer is TBD whose authority to act on
behalf of the Contracting Officer is limited to the extent set forth in (B)
below. Under no circumstances is the Government Authorized Representative (GAR)
authorized to sign any contractual documents or approve any alteration to the
contract involving a change in the scope, price, terms or conditions of the
contract or order.
(B) The Government Authorized Representative is
authorized to:
(1) Monitor and inspect Contractor's performance to ensure
compliance of the scope of work.
(2) Make determinations relative to
satisfactory or unsatisfactory performance, including acceptance of all work
performed and/or all products produced under the terms of the
contract.
(3) Review and approve invoices.
(4) Review and approve
Contractor's project staff as may be called for on the contract.
(5)
Recommend program changes to the Contracting Officer as a result of monitoring
or as may be requested by the Contractor.
(6) Review, coordinate changes
or corrections, if any, and accept all reports (including any final reports)
required under the contract.
A. Payments under this contract will be made either
by check or electronic funds transfer (through the Treasury Fedline
Communications System (FEDLINE) or the Automated Clearing House (ACH)), at the
option of the Government. After award, but no later than 14 days before an
invoice or contract financing request is submitted, the Contractor shall
designate a financial institution for receipt of electronic funds transfer
payments. The contractor shall submit this designation to the Contracting
Officer or other Government official as directed.
B. For payments through
FEDLINE, the Contractor shall provide the following information:
(1)
Name, address, and telegraphic abbreviation of the financial institution
receiving payment.
(2) The American Bankers Association 9-digit
identifying number of the financing institution receiving payment if the
institution has access to the Federal Reserve Communications System.
(3)
Payee's account number at the financial institution where funds are to be
transferred.
(4) If the financial institution does not have access to the
Federal Reserve Communications System, provide the name, address, and
telegraphic abbreviation of the correspondent financial institution through
which the financial institution receiving payment obtains electronic funds
transfer messages. Provide the telegraphic abbreviation and American Bankers
Association identifying number for the correspondent institution.
C. For
payments through ACH, the Contractor shall provide the following
information:
(1) Routing transit number of the financial institution
receiving payment (same as American Bankers Association identifying number used
for FEDLINE).
(2) Number of account to which funds are to be
deposited.
(3) Type of depositor account ("C" for checking, "S" for
savings).
(4) If the Contractor is a new enrollee to the ACH system, a
"Payment Information Form," SF 3881, must be completed before payment can be
processed.
D. In the event the Contractor, during the performance of this
contract, elects to designate a different financial institution for the receipt
of any payment made using electronic funds transfer procedures, notification of
such change and the required information specified above must be received by the
appropriate Government official 30 days prior to the date such change is to
become effective.
E. The documents furnishing the information required in
paragraphs B and C above must be dated and contain the signature, title, and
telephone number of the Contractor official authorized to provide it, as well as
the Contractor's name and contract number.
F. Contractor failure to
properly designate a financial institution or to provide appropriate payee bank
account information may delay payments of amounts otherwise properly
due.
G. The Contractor shall forward the information required above
to:
U.S. Department of Labor, ETA
Division of Accounting, Room
N-4702
200 Constitution Avenue, NW
Washington, DC 20210
Flexibility of Direct
Costs will be allowed within the Prime Contract Budget, provided no single line
item of cost shall be increased or decreased in excess of 20 percent and
provided further that the total estimated cost of the Contract is not exceeded.
This flexibility of cost does not apply to the wages, salaries and fringe
benefits line items (including proposed changes by the Contractor in the
mixture, number of hours, wages, and/or bonus or personnel paid under the
contract) wherein no increase is permitted without the prior review and approval
by the Contracting Officer.
In contracts with OPTION TO EXTEND SERVICES
provisions, this clause is applicable to each yearly negotiated budget line item
amounts, and not the accumulated budget line item totals.
Social Security, Workers' Compensation, Unemployment
Compensation and any other fringe benefits are a normal practice of the
Contractor at the time of final negotiations for this contract and are available
to all employees. Fringe benefits from an immediate previous employer which may
be continued while employed under this contract are an allowable cost. In no
event will duplicate fringe benefits be allowable to an individual under this
contract.
The Contractor may grant leave in accordance with its
established written policy, provided that policy is accepted by the Contracting
Officer or, in the absence of an established policy, leave may be granted as
follows:
Vacation: Maximum 2 weeks (10 working days)
Sick Leave:
Maximum 2 weeks (10 working days)
Holiday: Maximum of paid
holidays
Leave shall be accrued at the rate of 5/6 of 1 day per month for
each month employed. If the term of this contract is for more than or less than
1 year, the above leave shall be adjusted accordingly.
Travel policies as set forth in the Travel
Regulations referred to below are required of the Contractor and consultants
hereunder. Where the Contractor has a more restrictive travel policy than the
Federal Travel Regulations, the more restrictive requirements shall
apply.
It is the responsibility of the Contractor to authorize only such
per diem allowances as justified by the circumstances affecting the travel. Care
should be exercised to prevent fixing per diem rates in excess of those required
to meet the necessary authorized subsistence expenses. To this end,
consideration should be given to factors which reduce the expenses of the
employee such as: known arrangements at temporary duty locations where lodging
and meals may be obtained without cost or at prices advantageous to the
traveler; established cost experience in the localities where lodging and meals
are required; situations where special rates for accommodations have been made
available for a particular meeting or conference; the extent to which the
traveler is familiar with establishments providing lodging and meals at a lower
cost in certain localities, particularly, where repeated travel is involved; and
the use of methods of travel where sleeping accommodations are provided as part
of the transportation expenses.
All travel shall be at tourist, coach, or
less than first class unless itinerary or unavailability dictate otherwise. All
temporary duty and local area automobile travel shall be allowed as prescribed
by the applicable Travel Regulations.
Copies of applicable Travel
Regulations can be obtained as follows at a fee:
a. Federal Travel
Regulations, prescribed by the General Services Administration, for travel in
the conterminous 48 United States: Available on a subscription basis from the
Superintendent of Documents, U.S. Government Printing Office, Washington, DC
20402, Stock No. 022-001-81003-7.
b. Joint Travel Regulations, Volume 2,
DoD Civilian Personnel, Appendix A, prescribed by the Department of Defense, for
travel in Alaska, Hawaii, the Commonwealth of Puerto Rico, and territories and
possessions of the United States: Available on a subscription basis from the
Superintendent of Documents, U.S. Government Printing Office, Washington, D.C.
20402, Stock No. 908-010-00000-1.
c. Standardized Regulations,
(Government Civilians, Foreign Areas), Section 925, "Maximum Travel Per Diem
Allowances for Foreign Areas," prescribed by the Department of State, for travel
in areas not covered in 1 and 2 above: Available on a subscription basis from
the Superintendent of Documents, U.S. Government Printing Office, Washington,
D.C. 20402, Stock No. 744-008-00000-0.
(a) Consultant(s) hired to perform under this
contract may be compensated at a rate for time actually worked (e.g., amount per
day, per week, per month, etc.), or at a fixed price for performance of a
specific task, or at nominal compensation in accordance with Contractor's
policies. However, for the use and payment to consultant(s) prior written
approval must be obtained from the Contracting Officer.
(b) The amount or
rate of payment will be determined on a case-by- case basis, taking into account
(among any other relevant factors) the relative importance of the duties to be
performed, the stature of the individual in his specialized field, comparable
pay for positions under the Classification Act or other Federal pay systems,
rates paid by private employers and rates previously paid other experts or
consultants for similar work.
(c) The contractor shall maintain a written
report for the files on the results on all consultations charged to the
contract. This report must include, as a minimum: (1) the consultant's name,
dates, hours and amounts charged to the contract; (2) the names of the
contractor's staff to whom the services are provided; and (3) the results of the
subject matter of the consultation.
Unemployment insurance costs shall be paid by the
contractor as they are incurred.
However, in the event billings for
Unemployment Insurance costs are received by the contractor after the expiration
date of this contract and the billings cover the period that this contract was
effective, the Government agrees to reimburse the contractor at the same rate
that would have been applicable had the cost been paid as they were
incurred.
(a) Accounting
The contractor may procure and
utilize such accounting services as are required to establish and maintain an
accounting system which reflect accurate, current and complete financial
transactions and which meet the standards of the Comptroller General of the
United States and the Department of Labor.
(b) Auditing
The
contractor shall audit or have audited subcontractor financial records as may be
required to determine, at a minimum, the fiscal integrity of financial
transactions and compliance with laws, regulations and administrative
requirements.
The U.S. Department of Labor shall be responsible for
scheduling all audits of the prime contractor's books, documents, papers and
records. The Department will use its own audit resources or shall use certified
or public accountants under contract or auditors from another Federal
agency.
Cost of Accounting Services and Audit of subcontractors as
described herein are allowable cost under this contract. Costs for audits for
which the U.S. Department of Labor is responsible are unallowable.
Unless otherwise specified in this contract, the
contractor shall not engage in, nor subcontract for, any printing (as that term
is defined in Title 1 of the Government Printing and Binding Regulations in
effect on the effective date of this contract) in connection with the
performance of work under this contract: provided, however, that performance of
a requirement under this contract involving the reproduction of less than 5,000
production units of any one page or less than 25,000 production units in the
aggregate of multiple pages, will not be deemed to be printing. A production
unit is defined as one sheet, size 8 by 11 inches, one side only, one color.
The personnel specified below or in attachment to
this contract are considered to be essential to the work being performed
hereunder. Prior to diverting any of the specified individuals to other
programs, the Contractor shall notify the Contracting Officer reasonably in
advance and shall submit justification (including proposed substitutions) in
sufficient detail to permit evaluation of the impact on the program. No
diversion shall be made by the Contractor without the written consent of the
Contracting Officer; Provided, that the Contracting Officer may ratify in
writing such diversion and such ratification shall constitute the consent of the
Contracting Officer required by this clause. The below list or attachment to
this contract may be amended from time to time during the course of the contract
to either add or delete personnel, as appropriate.
For the purpose of
this contract, the key personnel positions are identified below as:
- Project Director - Outreach Coordinator - Program Coordinator- Communications Coordinator
- Training Specialist -
The Contractor agrees to utilize the number of this
contract on all correspondence, communications, reports, vouchers and such other
data concerning this contract or delivered hereunder.
All correspondence relating to contractual aspects
shall be directed to the Division of Contract Services: Attention: Contracting
Officer.
The Government may undertake or award other contracts
for the same, essentially similar, or related work, and the Contractor shall
fully cooperate with such other contractors and Government employees. The
Contractor shall not commit or permit any act which will interfere with the
performance of work by any other contractor or by Government
employees.
The foregoing paragraph shall be included in the contracts of
all Contractors with whom this Contractor will be required to cooperate. The
Government shall equitably enforce this clause as to all contractors, to prevent
the imposition of unreasonable burdens on any contractor.
The contractor will perform its duties in accordance
with the applicable Act, and the regulations, procedures and standards
promulgated thereunder. The Contractor will comply with all applicable Federal
and State and Local laws, rules, and regulations which deal with or relate to
the employment of persons who perform work or are trained under
contract.
This contract in no way relieves the Contractor of
responsibility for compliance with the provisions of the Fair Labor Standards
Act, as amended.
Upon termination or completion of all work under this
contract, the Contractor shall prepare for shipment, deliver F0B destination, or
dispose of all materials received from the Government and all residual materials
produced in connection with the performance of this contract as may be directed
by Contracting Officer, or as specified in other provisions of this contract.
All materials produced or required to be delivered under this contract become
and remain the property of the Government.
(a) No person shall on the ground of race, religion,
color, handicap, national origin, sex, age, political affiliation, or beliefs be
excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity funded or otherwise financially
assisted, in whole or in part with funds made available hereunder. (b) In
addition, this contract and any subcontract hereunder is subjected to Title VI
of the Civil Rights Act of 1964 (78 Stat. 252) and the Regulations issued
thereunder and found at 29 CFR 31. The Contractor agrees that any service,
financial aid, or other benefit to be provided by it under this contract shall
be furnished without discrimination because of race, color, sex, or national
origin; and that his employment practices shall be subject to the same
restrictions to ensure nondiscriminatory treatment of beneficiaries of
assistance under the Act.
In the event that it subsequently becomes a
contractual requirement to collect or record information calling for answers to
identical questions from 10 or more persons other than Federal employees, or for
information from Federal employees which is to be used for statistical
compilations of general public interest, the Paperwork Reduction Act of 1980 and
5 CRF 1320 shall apply to this contract. No plan, questionnaire, interview guide
or similar device for collecting formation (whether repetitive or single-time)
may be used without first obtaining clearance from the Office of Management and
Budget (OMB).
The contractor shall obtain the required OMB clearance
through the Project Officer before expending any funds or making public
contracts for the collection of data. The authority to expend funds and to
proceed with the collection of data shall be issued in writing by the
Contracting Officer.
The Contractor agrees to maintain the confidentiality
of any information regarding applicants, project participants or their immediate
families which may be obtained through application forms, interviews, test
reports from public agencies or counselors, or any other source. Without the
permission of the applicant or participant, such information shall be divulged
only as necessary for purposes related to the performance or evaluation of the
contract and to persons having responsibilities under the contract, including
those furnishing services to the projects under subcontracts.
All written materials issued by the Contractor or
grantee shall conform to the following guidelines for eliminating sexist
language and art work:
(a) Avoid the use of sex reference in job titles.
Titles should conform to the Census Bureau's occupational classification system
and the most recently published edition of the Dictionary of Occupational
Titles.
-- Longshore workers instead of longshoremen.
(b) Avoid
the use of male and female gender word forms.
-- Aviator to include men
and women pilots, not aviatrix.
(c) Include both sexes by using terms
that refer to people as a whole.
-- Human beings or people instead of
mankind.
(d) Avoid the use of masculine and feminine pronouns or
adjectives in referring to a hypothetical person or people in general. Change
sentences such as: The average American worker spends 2 years of his life in the
workforce.
-- By rewording to eliminate unnecessary gender pronouns and
adjectives. (The average American worker spends 20 years in the
workforce.)
-- By recasting into the plural. (Most Americans spend 20
years of their lives in the workforce.)
-- By replacing the masculine or
feminine pronoun or adjective with "one", "you", "he or she", "her or him", or
his or her". (An average American spends 20 years of his or her life in the
workforce.)
(e) Refer to both men and women in such generic terms as
economist, doctor, or lawyer. Identify sex through the use of
pronouns.
-- The lawyer made her final summation.
(f) Avoid the
use of stereotyped terms or expressions such as "man-sized" job.
--
Employee-years and employee-hours (or staff-hours) instead of man-years and
man-hours.
(g) The use of art work in publications should conform to the
following guidelines:
(i) Strive to use racially and sexually balanced
designs.
(ii) Depict both men and women in art work on general subject
matters.
(iii) Show men and women in a variety of roles in photographs,
illustrations, and drawings.
-- Show women and men as managers and
skilled laborers.
The Contractor shall comply with the Hazardous
Occupation Orders issued pursuant to the Fair Labor Standards Act and set forth
at 20 CFR 570.50 et seq. with respect to the employment of youths under 18 years
of age and the Child Labor Standards of 29 CFR 570.31 et seq. with respect to
the employment of youths aged 14 and 15.
In accordance with the Federal Acquisition
Regulation, 48 CFR, Clause 52.228-7 entitled, "Insurance-Liability to Third
Persons" the following kinds and amounts of insurance must be procured and
maintained in force during the lifetime of the above numbered
contract.
A. Workers' Compensation - In the amounts required by State law
or the United States Longshoremen's and Harbor Workers'Compensation Act (33
U.S.C. 901).
B. Occupational Diseases Insurance - As required by
applicable law. In any area where all occupational diseases are not compensable
under applicable law, insurance for occupational diseases shall be secured under
the employer liability section of your insurance policy, minimum per accident
$100,000.
C. Employer Liability - This insurance is to cover any
liability imposed upon an employer, by law, for damages on account of personal
injuries, including death resulting therefrom, sustained by his employees by
reason of accident.
D. General Liability Insurance (Bodily Injury) - This
insurance protects the insured against claims arising from bodily injury or
death to third parties occurring on it business premises or through its
operations except those arising from motor vehicles away from the premises,
those covered by any Workman's Compensation law, and other exclusions stated in
the policy. The required coverage for bodily injury shall be $200,000 per person
and $500,000 per occurrence.
E. Automobile Liability - The required
coverage is $200,000 per person and $500,000 per occurrence for bodily injury
and $20,000 per occurrence for property damage.
F. The policies
evidencing such insurance as required under this contract shall contain the
following endorsement:
"No cancellation, termination, or modification of
this policy shall take effect prior to the expiration of 35 days after written
notice of the cancellation, termination or modification together with suitable
identification of the policy and name insured has been sent by registered letter
to the Government representative at the address stated below:
Name of
Contracting Officer: Keith A. Bond
Address:
USDOL/ETA/DASET/OGCM/DCS
200 Constitution Ave., N.W.
Room
C-4310
Washington, D.C. 20210
The types and minimum limits reflected
above for vehicle insurance shall apply to any vehicle operated or used in
connection with performance of official business under this contract. In the
event a privately-owned vehicle is used, the Government's share of insurance
premiums, including any additional coverage required to conform with the above
limits, shall be prorated in accordance with the vehicle's actual use while
conducting business under the terms of this contract.
The Contractor shall be responsible for informing any
grantee that they have been requested to collect information for the Department
of Labor. The collection of such data shall be the responsibility of the
Contractor solely. The Contractor may request assistance from ETA grantees in
locating the data. However, the actual data gathering must be done by the
Contractor.
The composition, workmanship, printing or
reproduction and substantive content of all reports, evaluations, charts,
tables, graphs, and other data to be furnished under this contract shall
strictly conform to the generally accepted quality standards of the Contractor's
profession and shall be suitable for dissemination and use without revision, to
DOL, other Government agencies and the general public.
Reports shall
include a complete disclosure of all data relevant to the work performed, the
techniques developed, the investigations made, and shall be relevant to the
materials studies and methods and processes employed.
In accordance with the cost principles incorporated
in the Federal Acquisition Regulations (FAR) at 31.205-22, lobbying costs
(direct or indirect) are unallowable under this agreement. The exclusion of
lobbying costs using Department of Labor funds is not intended to penalize,
discourage, or prevent lobbying activities by utilizing non-Federal funds.
The Contractor shall receive permission from the
Contracting Officer prior to publishing any works performed under this contract.
Further, the Contractor shall acknowledge the support of the Department of Labor
whenever publicizing any work performed under this contract. To implement the
foregoing, the Contractor shall include in any publication resulting from work
performed under this contract, an acknowledgement substantially the same as
follows:
"This project has been funded, either wholly or in part, with
Federal funds from the Department of Labor, Employment and Training
Administration under Contract Number N/A the contents of this publication do not
necessarily reflect the views or policies of the Department of Labor, nor does
mention of trade names, commercial products, or organizations imply endorsement
of same by the U.S. Government."
1. The Government may
extend the terms of this contract by written notice to the Contractor at least
60 calendar days before the contract expires. This notice does not commit the
Government to an extension.
2. If the Government exercises this option,
the extended contract shall be considered to include this option
provision.
3. The initial period of this contract may be extended by one
year, at estimated costs and indirect costs as follows:
OptionYear Estimated Cost Indirect Cost Total Estimated Cost
1 $.00 $.0