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STANDARD FORM 33 (REV. 9-97) |
SERVICES ORDERED
Title:"Training and Employment Report of the Secretary"
The Department of Labor, Employment
and Training Administration (DOL/ETA), is soliciting proposals to select a
contractor for the preparation of the annual Training and Employment Report of
the Secretary of Labor. The purpose of
the report is to keep Congress abreast of the progress of Federal employment
related programs administered by the Employment and Training Administration
(ETA), including a basic reference on employment related programs for members
of Congress, ETA program operations, educators and trainers, workforce
development boards, public interest groups, researchers, students and the
general public.
Solicitation No. is RFP-DCS-02-24.
Period of Performance is sixteen
(16) months from the date of contract execution by the government, plus three
1-year options to extend at the discretion of the government.
This solicitation is a 100% Small
Business Set-Aside.
The North American Industry
Classification System Code is 541611, with a $5 million size standard.
A cost reimbursement type contract
is contemplated for this requirement.
Closing time and date are May 9,
2002, at 2:00 p.m. local time.
The incumbent contractor under this
solicitation is The Landini Group, of Shaker Heights, Ohio, under Contract
Number K-5548-5-00-80-30. The Contract
was awarded on June 30, 1995, in the amount of $63,698. The total amount awarded under this contract
was $277,021, inclusive of options.
REQUESTS FOR CLARIFICATION (RFC)
MUST BE RECEIVED NO LATER THAN 5:00
PM LOCAL TIME April 12, 2002.
Only electronic submission of
requests will be accepted.They shall
be submitted to Ms. Vera Montague at vmontague@doleta.gov. Should any RFC be received after the date
stated above, the Government reserves the right not to provide an answer. If, however, the Government determines that
the RFC raises an issue of significant importance, the government will respond
electronically.
The Government will not provide any
information concerning requests for clarifications in response to telephone
calls from offerors.All requests will
be answered electronically and will be available to all offerors at the DOLETA
Internet site (http://wdsc.doleta.gov/sga/).
Please be advised that it is the
sole responsibility of the offeror to continually view the website for any
amendments to this solicitation.
The Department of Labor, Employment and Training Administration (DOL/ETA), is
soliciting proposals to select a contractor for the preparation of the annual
Training and Employment Report of the Secretary of Labor. The purpose of the
report is to keep Congress abreast of the progress of Federal employment
related programs administered by the Employment and Training Administration
(ETA), including a basic reference on employment related programs for members
of Congress, ETA program operations, educators and trainers, workforce
development boards, public interest groups, researchers, students and the
general public.
The Training and Employment Report of the Secretary (TEROS) has been prepared
annually since 1963. The purpose of the document is to keep Congress abreast of
the progress of Federal employment related programs administered by the
Employment and Training Administration (ETA), including a basic reference on
employment related programs for members of Congress, ETA program operations,
educators and trainers, workforce development boards, public interest groups,
researchers, students and the general public.
Employment related programs administered by ETA are designed to prepare a broad
spectrum of workers to compete in the job market. Program beneficiaries include
economically disadvantaged workers, both young people and adults; dislocated
workers; unemployed workers; and persons seeking employment; job counseling,
and training.
The content of the annual Report has evolved over the years. The Report
consists primarily of the following: the Secretary of Labor's policy message, a
chapter which provides descriptions of developments in the individual job
training and employment programs administered by ETA, a chapter which
summarizes findings of research and evaluation projects funded directly by ETA,
and several statistical appendices.
Task 1 - The contractor will perform the following activities in connection
with producing the PY 98 and FY 99 Report:
Prepare the Report, from initial draft to preparation of hard copy. The
contractor shall prepare the Report using material provided by ETA and
supplementing material primarily through interviews with ETA program officials.
The contractor will work in cooperation with the Contracting Officer's
Technical Representative (COTR) a draft copy shall be approved by the COTR
before submission for review by ETA. The entire production cycle takes
approximately 56 weeks to complete. Task 2 - Prepare a chapter on ETA program
activities that reviews and analyzes developments and reports the latest
available data for the following programs: all programs administered under the
Workforce Investment Act (WIA), Senior Community Employment Program,
apprenticeship, Employment Service, Unemployment Insurance, Trade Adjustment
Assistance, Labor Surplus Areas program, National Commission for Employment
Policy, and National Occupational Information Coordinating Committee. Some
programs operate on a program year basis, others on a fiscal year basis.
Information will be reported accordingly, for either Program Year 98 or Fiscal
Year 99. Depending on development, other programs could be added.
The chapter will be based primarily on written draft material provided by ETA.
However, discussions with appropriate ETA staff will be required to clarify
and, where necessary, supplement the information. The chapter will be supplemented
with appropriate statistical charts/tables.
Task 3 - Prepare a chapter summarizing findings of research and evaluation
projects completed during Programs Years 98 and FY 99. Review of projects
documenting project findings and discussions with appropriate ETA staff will be
required. The chapter will be supplemented with appropriate charts/tables. The
number of research and evaluation reports summarized in this volume could range
from 15 to 20. Summaries of individual project reports submitted for review
should average no more than 43 double spaced pages (including charts/graphs).
Task 4 - Prepare copy for 75-100 page appendix (mostly tables) provided by the
Department's Directorate of Civil Rights; appendix covers enforcement of
nondiscrimation and equal employment provisions of JTPA and WIA.
Task 5 - Prepare copy for 75-100 page appendix (mostly tables) provided by the
Department's Directorate of Civil Rights; appendix covers enforcement of
nondiscrimation and equal employment provisions of JTPA and WIA.
Task 6 - Incorporate comments into the manuscript following reviews by ETA,
DOL, and OMB.
Task 7 - Prepare one electronic copy in Microsoft Word and one hard-copy in
proper camera-ready format ready for printing. Copy may include a policy
message which will be prepared and provided to the contractor by ETA.
Task 8 - The initial draft versions of the Report will be reviewed and cleared
by ETA staff, by the Department of Labor, and by the Office of Management and
Budget. The final draft version of the document will be reviewed by ETA and
OMB. Clearance of both the draft and final versions is required prior to
printing.
Task 9 - The Contractor will proofread and circle folio the final page proofs
and deliver to the COTR for processing. The cover and title page, designed by a
Department artist, will be provided by the Department.
The contractor shall submit to the COTR designated in the contract the
following:
A. Time Phased Schedule For Producing the Report
The Report will be completed according to a time-phased schedule allowing
appropriate intervals for required clearances. The cycle for producing the
Report, from initiating first draft to camera-ready copy, takes approximately
56 weeks to complete, because of the required levels of review at various
stages of production.
The schedule shall allow for delivery of all Report products and time for
incorporation of comments following various levels of review: The following
time periods shall be allowed for the various reviews:
Six weeks for review of initial draft by ETA.
Seven weeks for review of secondary draft at the Department level.
Four and a half months for review by OMB of the tertiary draft approved by DOL.
One week for ETA approval of statistical appendix and initial final draft prior
to final submission to OMB.
One month for OMB approval of final draft.
Monthly Progress Reports: The first such report will be due 30 calendar days
after the contract beginning date and subsequent reports will be due monthly
thereafter. Reports should accompany any monthly voucher requests. Reports
should briefly address monthly progress in terms of completion of tasks
specified in the statement of work. Also, identification of problems and plans
for their resolution when problems arise and, if necessary, provide an updated
work plan of the remainder of the contract period.
B. Report Format
The contractor shall develop all drafts in Microsoft Word 6.0 or higher and
deliver the following items to the COTR according to the approved time-phased
schedule:
(1) Initial draft in double space-format (2 paper copies and one floppy disc
copy). (2) All subsequent drafts incorporating comments from ETA, DOL, and OMB
in double-spaced format (2 paper copies and one disc copy for each draft).
(3) Statistical appendix (2 paper copies and one disc copy).
(4) Design format in accordance with sample copies.
(5) Proofread preliminary page proofs and provide final page proofs ready for
printing.
The Contractor will provide the final Report in 1 camera-ready copy, one MS
Word electronic file, one PDF file and one CD-Rom. The Final camera-ready copy
will be circle folioed and ready for production by the Government Printing
Office.
The contractor shall be required to provide the necessary personnel to
accomplish each task listed above. The key personnel positions and their
required time commitment are listed as follows:
Project Manager:
The Project Manager (75% time) experience and expertise in the field of
training and employment programs.
Minimum education: 4-year college/university degree, with a minimum of four
years experience in printing and publications. Preference will be given to
those with prior experience in government printing.
Applicant should have:
1. Knowledge of printing equipment, technology and capabilities.
2. Skill in
reading, writing, and interpreting printing specifications.
3. Knowledge of JCP
Printing and Binding Regulations, Federal Procurement Regulations and Printing
Procurement Regulations.
4. Knowledge of, and the ability to use English
composition, sentence structure and grammar with a wide vocabulary and
comprehensive command of the English language.
5. Ability to communicate
effectively both orally and in writing.
Writer/Editor:
The writer/editor (75% time) shall have experience and expertise in the field
or writing, editing, and production of publications.
Minimum education: A Bachelor's degree or equivalent in English, Literature, or
other related discipline and 2 years experience in either (1) publishing, (2)
editing, or (3) technical writing. Preference given to those with prior
government printing and writing experience.
Applicant should have:
1. Skill in reading, writing, and interpreting printing specifications.
2.
Knowledge of JCP Printing and Binding Regulations, Federal Procurement
Regulations and Printing Procurement Regulations.
3. Knowledge of, and the
ability to use English composition, sentence structure and grammar with a wide
vocabulary and comprehensive command of the English language.
4. Ability to
communicate effectively both orally and in writing.
The following contract clauses pertinent to this section are hereby
incorporated by reference (by Citation Number, Title, and Date) in accordance
with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE"
in Section I of this contract. See FAR 52.252-2 for an internet address (if
specified) for electronic access to the full text of a clause.
| NUMBER | TITLE | DATE |
| 52.246-5 | INSPECTION OF SERVICES--COST-REIMBURSEMENT | APR 1984 |
The following contract clauses pertinent to this section are hereby
incorporated by reference (by Citation Number, Title, and Date) in accordance
with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE"
in Section I of this contract. See FAR 52.252-2 for an internet address (if
specified) for electronic access to the full text of a clause.
| NUMBER | TITLE | DATE |
| 52.242-15 | STOP-WORK ORDER ALTERNATE I (APR 1984) | AUG 1989 |
The period of performance shall be sixteen (16) months from the date of
contract execution, plus three 1-year options to extend at the discretion of
the government.
The level of effort for this project is estimated at between .7 and 1
professional person years. The level of effort for each option period is equal
to the base year plus inflation. The inflation rate will be determined by the
Bureau of Labor Statistics.
The contractor shall be responsible for submission of reports and deliverables
as described in Section C.3 of the solicitation.
(A) The authorized representative of the Contracting Officer is TBD whose
authority to act on behalf of the Contracting Officer is limited to the extent
set forth in (B) below. Under no circumstances is the Government Authorized
Representative (GAR) authorized to sign any contractual documents or approve
any alteration to the contract involving a change in the scope, price, terms or
conditions of the contract or order.
(B) The Government Authorized Representative is authorized to:
(1) Monitor and inspect Contractor's performance to ensure compliance of the
scope of work.
(2) Make determinations relative to satisfactory or unsatisfactory performance,
including acceptance of all work performed and/or all products produced under
the terms of the contract.
(3) Review and approve invoices.
(4) Review and approve Contractor's project staff as may be called for on the
contract.
(5) Recommend program changes to the Contracting Officer as a result of
monitoring or as may be requested by the Contractor.
(6) Review, coordinate changes or corrections, if any, and accept all reports (including
any final reports) required under the contract.
A. Payments under this contract will be made either by check or electronic
funds transfer (through the Treasury Fedline Communications System (FEDLINE) or
the Automated Clearing House (ACH)), at the option of the Government. After
award, but no later than 14 days before an invoice or contract financing
request is submitted, the Contractor shall designate a financial institution
for receipt of electronic funds transfer payments. The contractor shall submit
this designation to the Contracting Officer or other Government official as
directed.
B. For payments through FEDLINE, the Contractor shall provide the following
information:
(1) Name, address, and telegraphic abbreviation of the financial institution
receiving payment.
(2) The American Bankers Association 9-digit identifying number of the
financing institution receiving payment if the institution has access to the
Federal Reserve Communications System.
(3) Payee's account number at the financial institution where funds are to be
transferred.
(4) If the financial institution does not have access to the Federal Reserve
Communications System, provide the name, address, and telegraphic abbreviation
of the correspondent financial institution through which the financial
institution receiving payment obtains electronic funds transfer messages.
Provide the telegraphic abbreviation and American Bankers Association
identifying number for the correspondent institution.
C. For payments through ACH, the Contractor shall provide the following
information:
(1) Routing transit number of the financial institution receiving payment (same
as American Bankers Association identifying number used for FEDLINE).
(2) Number of account to which funds are to be deposited.
(3) Type of depositor account ("C" for checking, "S" for savings).
(4) If the Contractor is a new enrollee to the ACH system, a "Payment
Information Form," SF 3881, must be completed before payment can be
processed.
D. In the event the Contractor, during the performance of this contract, elects
to designate a different financial institution for the receipt of any payment
made using electronic funds transfer procedures, notification of such change
and the required information specified above must be received by the
appropriate Government official 30 days prior to the date such change is to
become effective.
E. The documents furnishing the information required in paragraphs B and C
above must be dated and contain the signature, title, and telephone number of
the Contractor official authorized to provide it, as well as the Contractor's
name and contract number.
F. Contractor failure to properly designate a financial institution or to
provide appropriate payee bank account information may delay payments of
amounts otherwise properly due.
G. The Contractor shall forward the information required above to:
U.S. Department of Labor, ETA
Division of Accounting, Room N-4702
200 Constitution Avenue, NW
Washington, DC 20210
Flexibility of Direct Costs will be allowed within the Prime Contract Budget,
provided no single line item of cost shall be increased or decreased in excess
of 20 percent and provided further that the total estimated cost of the
Contract is not exceeded. This flexibility of cost does not apply to the wages,
salaries and fringe benefits line items (including proposed changes by the
Contractor in the mixture, number of hours, wages, and/or bonus or personnel
paid under the contract) wherein no increase is permitted without the prior
review and approval by the Contracting Officer.
In contracts with OPTION TO EXTEND SERVICES provisions, this clause is
applicable to each yearly negotiated budget line item amounts, and not the
accumulated budget line item totals.
Social Security, Workers' Compensation, Unemployment Compensation and any other
fringe benefits are a normal practice of the Contractor at the time of final
negotiations for this contract and are available to all employees. Fringe
benefits from an immediate previous employer which may be continued while
employed under this contract are an allowable cost. In no event will duplicate
fringe benefits be allowable to an individual under this contract.
The Contractor may grant leave in accordance with its established written
policy, provided that policy is accepted by the Contracting Officer or, in the
absence of an established policy, leave may be granted as follows:
Vacation: Maximum 2 weeks (10 working days)
Sick Leave: Maximum 2 weeks (10 working days)
Holiday: Maximum of paid holidays
Leave shall be accrued at the rate of 5/6 of 1 day per month for each month
employed. If the term of this contract is for more than or less than 1 year,
the above leave shall be adjusted accordingly.
Travel policies as set forth in the Travel Regulations referred to below are
required of the Contractor and consultants hereunder. Where the Contractor has
a more restrictive travel policy than the Federal Travel Regulations, the more
restrictive requirements shall apply.
It is the responsibility of the Contractor to authorize only such per diem
allowances as justified by the circumstances affecting the travel. Care should
be exercised to prevent fixing per diem rates in excess of those required to
meet the necessary authorized subsistence expenses. To this end, consideration
should be given to factors which reduce the expenses of the employee such as:
known arrangements at temporary duty locations where lodging and meals may be
obtained without cost or at prices advantageous to the traveler; established
cost experience in the localities where lodging and meals are required;
situations where special rates for accommodations have been made available for
a particular meeting or conference; the extent to which the traveler is
familiar with establishments providing lodging and meals at a lower cost in
certain localities, particularly, where repeated travel is involved; and the
use of methods of travel where sleeping accommodations are provided as part of
the transportation expenses.
All travel shall be at tourist, coach, or less than first class unless
itinerary or unavailability dictate otherwise. All temporary duty and local
area automobile travel shall be allowed as prescribed by the applicable Travel
Regulations.
Copies of applicable Travel Regulations can be obtained as follows at a fee:
a. Federal Travel Regulations, prescribed by the General Services
Administration, for travel in the conterminous 48 United States: Available on a
subscription basis from the Superintendent of Documents, U.S. Government
Printing Office, Washington, DC 20402, Stock No. 022-001-81003-7.
b. Joint Travel Regulations, Volume 2, DoD Civilian Personnel, Appendix A,
prescribed by the Department of Defense, for travel in Alaska, Hawaii, the
Commonwealth of Puerto Rico, and territories and possessions of the United
States: Available on a subscription basis from the Superintendent of Documents,
U.S. Government Printing Office, Washington, D.C. 20402, Stock No.
908-010-00000-1.
c. Standardized Regulations, (Government Civilians, Foreign Areas), Section
925, "Maximum Travel Per Diem Allowances for Foreign Areas,"
prescribed by the Department of State, for travel in areas not covered in 1 and
2 above: Available on a subscription basis from the Superintendent of
Documents, U.S. Government Printing Office, Washington, D.C. 20402, Stock No.
744-008-00000-0.
(a) Consultant(s) hired to perform under this contract may be compensated at a
rate for time actually worked (e.g., amount per day, per week, per month,
etc.), or at a fixed price for performance of a specific task, or at nominal
compensation in accordance with Contractor's policies. However, for the use and
payment to consultant(s) prior written approval must be obtained from the
Contracting Officer.
(b) The amount or rate of payment will be determined on a case-by- case basis,
taking into account (among any other relevant factors) the relative importance
of the duties to be performed, the stature of the individual in his specialized
field, comparable pay for positions under the Classification Act or other
Federal pay systems, rates paid by private employers and rates previously paid
other experts or consultants for similar work.
(c) The contractor shall maintain a written report for the files on the results
on all consultations charged to the contract. This report must include, as a
minimum: (1) the consultant's name, dates, hours and amounts charged to the
contract; (2) the names of the contractor's staff to whom the services are
provided; and (3) the results of the subject matter of the consultation.
Unemployment insurance costs shall be paid by the contractor as they are
incurred.
However, in the event billings for Unemployment Insurance costs are received by
the contractor after the expiration date of this contract and the billings
cover the period that this contract was effective, the Government agrees to
reimburse the contractor at the same rate that would have been applicable had
the cost been paid as they were incurred.
(a) Accounting
The contractor may procure and utilize such accounting services as are required
to establish and maintain an accounting system which reflect accurate, current
and complete financial transactions and which meet the standards of the
Comptroller General of the United States and the Department of Labor.
(b) Auditing
The contractor shall audit or have audited subcontractor financial records as
may be required to determine, at a minimum, the fiscal integrity of financial
transactions and compliance with laws, regulations and administrative
requirements.
The U.S. Department of Labor shall be responsible for scheduling all audits of
the prime contractor's books, documents, papers and records. The Department
will use its own audit resources or shall use certified or public accountants
under contract or auditors from another Federal agency.
Cost of Accounting Services and Audit of subcontractors as described herein are
allowable cost under this contract. Costs for audits for which the U.S.
Department of Labor is responsible are unallowable.
Unless otherwise specified in this contract, the contractor shall not engage
in, nor subcontract for, any printing (as that term is defined in Title 1 of
the Government Printing and Binding Regulations in effect on the effective date
of this contract) in connection with the performance of work under this
contract: provided, however, that performance of a requirement under this
contract involving the reproduction of less than 5,000 production units of any
one page or less than 25,000 production units in the aggregate of multiple
pages, will not be deemed to be printing. A production unit is defined as one
sheet, size 8 by 11 inches, one side only, one color.
The personnel specified below or in attachment to this contract are considered
to be essential to the work being performed hereunder. Prior to diverting any
of the specified individuals