U.S. Department of Justice

Civil Rights Division

Disability Rights Section

P.O. Box 66738

Washington, DC 20035-6738



IT Equipment Accessibility Checklist1


This Checklist should help you evaluate the extent to which your component's information

technology equipment (including but not limited to printers, fax machines, and copiers) is

accessible to and usable by most people with disabilities. You should evaluate each model by

each manufacturer, whether or not there is another type of equipment available that is accessible

to people with disabilities and whether or not reasonable accommodations are provided to

individuals with disabilities.

Person filling out this Checklist:

Component/Agency: ____________________________________________________________

Name: ________________________________________________________________________

Title: _________________________________________________________________________

Telephone number: _____________________________________________________________

Fax number: ___________________________________________________________________

E-mail address: _________________________________________________________________


For persons with disabilities, additional copies of this document are available on 1

computer disk and in alternate formats including large print, Braille, and audio cassette, by calling

the U.S. Department of Justice at the following numbers:


Section 508 Coordinators: 1-202-305-8304 (voice)

1-202-353-8944 (TTY)

ADA Information Line: 1-800-514-0301 (voice)

1-800-514-0383 (TTY)


Alternate format copies for persons with disabilities may also be requested via e-mail to:



This document is available on the Section 508 Home Page of the Civil Rights Division, U.S.

Department of Justice:





IT Equipment Accessibility Checklist

page 2 of 3


Equipment under review:

Type (choose one):

(a) printer

(b) fax machine

(c) copier

(d) other -- describe: ___________________________________________________




Manufacturer: __________________________________________________________________

Model: _______________________________________________________________________

Number of units of this model operated or used by component: __________________________


Used by approximately______ members of the public on a weekly basis.

Used by approximately __________ Federal employees on a weekly basis.



Hours of availability (choose the most appropriate):

(a) 24 hours a day, seven days a week

(b) normal business hours, weekdays only

(c) normal business hours, 7 days a week

(d) extended business hours, weekdays only

(e) extended business hours, weekdays and some weekend hours











1. Can the user change sound settings, such as volume?





2. Are any displays including liquid crystal displays readable by

persons who are in a seated position, such as those who use






3. For free-standing equipment, is the highest operable part of controls,

dispensers, receptacles, and other operable equipment placed within

at least one of the following reach ranges?

(a) If a forward approach is required, the maximum high forward

reach is 48 inches.

(b) If a side approach is allowed, and the reach is not over an

obstruction, the maximum high side reach is 54 inches; if it is

over an obstruction which is no more than 24 inches wide and

34 inches high, the maximum high side reach is 46 inches.





4. Are status information and cues that are provided in a visual manner

also available in an audible manner for persons with visual






Any "no" answer may indicate a problem with accessibility.


IT Equipment Accessibility Checklist

page 3 of 3










5. For fax machines, does the machine provide line status information

(such as notifying the user of a "busy" fax line) in a visual manner

(either text display or status lights) for users who are deaf or hard of






6. Is the force required to operate or active controls no greater than 5






7. Can users confirm their selections?


For instance, if a person has limited fine motor control, such as a

person who has a palsy, it is helpful for him or her to have the

opportunity to confirm selections such as "number of copies"

selected before the operation begins.





8. Are controls and operating mechanisms operable with one hand and

operable without tight grasping, pinching, or twisting of the wrist?





9. Is there a headphone jack for accessing information by users of

assistive listening systems?





10. Are instructions and all information for use accessible to and

independently usable by persons with vision impairments, such as with

recorded information or Braille labels and directions?





11. Are there alternate operating mechanisms for persons who cannot use

push-style controls?


Ex. For instance, are there alternative methods of control such as

voice activation for routine tasks?







Any "no" answer may indicate a problem with accessibility.

12. After you have evaluated this equipment using the Checklist, have users with a wide

variety of disabilities test it for accessibility. Describe the accessibility successes and

problems they encountered during these exercises, including your plans for addressing any












Any "no" answer may indicate a problem with accessibility.