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TEGL 24-08 Clarifications

 Round V Clarifications:
Issue 1: How has the measurement of the work readiness changed?

Clarification:Work Readiness Attainment Rate. The primary indicator for measuring youth performance under Recovery Act funding is the work readiness attainment rate. Under the Act, local areas were given flexibility in designing their work readiness indicator. However, to enhance the effectiveness of the measure, a September 2009 Government Accounting Office (GAO) report recommended that ETA "provide additional guidance on how to measure work readiness of youth, with a goal of improving the comparability and rigor of the measure." Additionally, an ETA sponsored evaluation conducted by Mathematical Policy Research (MPR) concluded that guidance is necessary to better inform the states on the most appropriate "sources of data", "types of skills", and "timing and frequency" of youth assessments.

In response, ETA has changed the definition of the work readiness to be based on a worksite evaluation. There has been no change to the reporting specification for this indicator.

Revised Methodology for Measuring Work Readiness. A worksite evaluation measuring performance in the workplace is required to assess work readiness for the work readiness indicator. Previous feedback has demonstrated that the most effective method of assessing work readiness is to require the worksite supervisor to observe and evaluate workplace performance. Having youth complete true/false or multiple choice tests, which only measure knowledge and not behavior, is a less effective tool for measuring work readiness. This worksite evaluation must be conducted by the employer. The employer (i.e., worksite supervisor) who regularly observes performance at the worksite is in the best position to assess the quality of a young person's work performance.

The worksite evaluation tool should focus on attaining a satisfactory level of workplace proficiency as opposed to a measurable increase or gain (as previously defined in TEGL No. 17-05). The attainment of proficiency or competency in the foundational and worksite-specific skills necessary to be successful in the workplace should be determined by the employer and should be based on the attainment of work behaviors outlined in the worksite evaluation tool. This tool should clearly state the overall criteria necessary to achieve workplace proficiency. For example, worksite evaluation tools could state that work readiness proficiency can only be attained after: a) the supervisor indicates satisfactory performance; and b) a minimum numerical score for determining proficiency is achieved.

A sample work readiness evaluation tool developed based on tools used last summer is available. This sample can serve as an optional template to use, modify, or incorporate into existing employer evaluations.

Implementation of Employer Evaluation. Local area program staff should assist employers in making the youth evaluation process as simple and seamless as possible. This should include providing clear instructions on its use through employer orientations and utilizing worksite monitoring visits to address any outstanding procedural questions or concerns by the employer.

Employers should review the tool with the youth on or prior to the first day of the work experience. Depending on the number of youth at a worksite and the employer's discretion, this can be done as part of an employer-led group orientation or individually. At the conclusion, each youth should have a clear understanding of the work readiness skills for which they will be measured, and how often they will be measured.

It is recommended that employers conduct more than one evaluation throughout the course of the work experience. Many local areas have expressed multiple benefits of administering bi-weekly or mid-point assessments such as the ability for employers to: offer youth constructive feedback; formally recognize positive work performances; address small issues before they become larger ones; and formally communicate youth performance with local program staff to ensure added support. An additional benefit is local areas may be able to document the work readiness progress if a participant who has already proven to be proficient in work readiness leaves the program prior to completion.

Design of Employer Evaluation. The tool should measure work readiness skills most desired by employers. This includes universal foundation skills such as: work habits and professionalism (i.e., attendance, punctuality, attitude, appearance, responsibility, initiative), teamwork and collaboration (i.e., interacting with co-workers, working in teams, managing conflicts), communication skills (i.e., articulating thoughts clearly and effectively, non-verbal communication, written), problem-solving/critical thinking (i.e., exercise sound reasoning, communicate new ideas, demonstrate creativity/innovation). In addition, the tool should allow for flexibility to include industry or job-specific skills as determined by the employer.

The tool should have clearly-defined grading criteria. While many past worksite evaluation tools have utilized a "1 to 4" grading scale to measure youth performance, not all tools have clearly defined the meaning and relevant value of each level. By defining the criteria for the skills and behaviors that a youth must demonstrate, local areas can decrease employer subjectivity and increase grading consistency across local worksite evaluations. For example, a grading scale with blank boxes labeled "1= unsatisfactory or 4 = exemplary" would be insufficient, whereas language describing what constituted a 1 or a 4, would be more meaningful. See attachment D for an optional work readiness tool.

Only the worksite evaluation will be required for the work readiness indicator. However, local areas may still choose to utilize additional tools that might support work readiness training activities and promote greater worksite performance. This can include knowledge-based testing, observational assessments of work readiness training, web-based tools, portfolio-building (e.g., resumes, business letters, references, etc.), and any other relevant means of supporting worksite success.

Issue 2: How has performance item 11 (number of participants placed in summer employment) on ETA form 9149 changed?

Clarification:
The definition for this performance indicator has not changed. However, the following condition has been added to the specification's current month column to ensure that zeros are reported outside the summer months: "If the date of the reporting period is on or after May 1st or on or before September 30th". In addition, in the current month column the "received summer employment opportunities = 1" has been replaced with "received summer employment opportunities 2010 = 1".

Performance Item Report Specification

Current Month (A) Program-to-Date (B)

A.  PARTICIPANT SUMMARY INFORMATION

11. Number of participants placed in summer employment

IF the date of the reporting period is on or after May 1st or on or before September 30th
[Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= beginning of the report period or DATE OF EXIT is null) and { RECEIVED SUMMER EMPLOYMENT OPPORTUNITIES 2010 = 1 and the date of service is >= May 1st 2010 and <= September 30th 2010}]

Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and RECEIVED SUMMER EMPLOYMENT OPPORTUNITIES = 1 and (the date of service is >= May 1st and <= September 30th)


Issue 3: How has performance item 12 (number of participants placed in work experiences outside of the summer months) on ETA form 9149 changed?

The definition for this performance indicator has not changed. However, the following condition has been added to the specification's current month column to ensure that zeros are reported for this count during the summer months: "If the date of the reporting period is on or after October 1st or on or before April 30th"

Performance Item Report Specification

Current Month (A) Program-to-Date (B)

A.  PARTICIPANT SUMMARY INFORMATION

12. Number of participants placed in work experiences outside of the summer months

IF the date of the reporting period is on or after October 1st or on or before April 30th
[Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= beginning of the report period or DATE OF EXIT is null) and PLACED IN WORK EXPERIENCE 2010 = yes and (the date of service is >= October 1st and <= April 30th)]

Note: PLACED IN WORK EXPERIENCE is not a WIASRD element

Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and PLACED IN WORK EXPERIENCE = yes and (the date of service is >= October 1st and <= April 30th)

Note: PLACED IN WORK EXPERIENCE is not a WIASRD element

Issue 4: How has performance item 14 (number of participants receiving employment services) on ETA form 9149 changed?

Clarification:
Performance item 14 (number of participants receiving employment services) on ETA form 9149 has been replaced by a new performance item 14 (number of participants transitioning into unsubsidized employment). States should report counts for this performance item according to the following updated definition and specification.

Performance Item Definition

A.  PARTICIPANT SUMMARY INFORMATION

14. Number of participants transitioning into unsubsidized employment

The sum of youth participants who participate in either summer youth employment or a work experience outside the summer months that subsequently transition into unsubsidized employment.

NOTE: This performance item is based on exiters.

Performance Item Report Specification

Current Month (A) Program-to-Date (B)

A.  PARTICIPANT SUMMARY INFORMATION

14. Number of participants transitioning into unsubsidized employment

Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and DATE OF EXIT >= beginning of the report period and RECEIVED SUMMER EMPLOYMENT OPPORTUNITIES = 1 or PLACED IN WORK EXPERIENCE = yes and [(EMPLOYED 1ST QUARTER AFTER EXIT QUARTER = 1 and TYPE OF EMPLOYMENT MATCH QUARTER AFTER EXIT = 5) or WAGES QUARTER AFTER EXIT > 0)]

NOTE: This performance item is based on exiters.

Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and DATE OF EXIT >= 20090501 and RECEIVED SUMMER EMPLOYMENT OPPORTUNITIES = 1 or PLACED IN WORK EXPERIENCE = yes and [(EMPLOYED 1ST QUARTER AFTER EXIT QUARTER = 1 and TYPE OF EMPLOYMENT MATCH QUARTER AFTER EXIT = 5) or WAGES QUARTER AFTER EXIT > 0)]

NOTE: This performance item is based on exiters.

Issue 5: How has performance item 18 (number of summer employment participants enrolled in services beyond summer employment) on ETA form 9149 changed?

The definition and specification for this performance item have been changed to account for the second summer employment program. In other words, the services beyond summer employment have to correspond to the year participation in summer employment.

Performance Item Definition

A.  PARTICIPANT SUMMARY INFORMATION

18. Number of summer employment participants enrolled in services beyond summer employment.

The sum of youth participants who participated in summer employment and continued to receive services beyond September 30 (of the year in which they participate in summer employment) through any other program, including the WIA Youth Recovery Act program or other WIA funded programs.


Performance Item Report Specification

Current Month (A) Program-to-Date (B)

A.  PARTICIPANT SUMMARY INFORMATION

18. Number of summer employment participants enrolled in services beyond summer employment.

Count of UNIQUE RECORDS where YOUTH FUNDED BY STIMULUS and RECEIVED SUMMER EMPLOYMENT OPPORTUNITIES = 1 and (DATE OF EXIT >= beginning of the report period or DATE OF EXIT is null) and (WIA Adult = yes or WIA Dislocated Worker = yes or WIA Youth not funded by stimulus= yes or Wagner-Peyser = yes) and [(MOST RECENT DATE OF SERVICE <= DATE OF EXIT and > end of initial summer employment)]

Note: End of initial summer employment is the last date of summer employment for the first summer employment period on or after 20090501.

Count of UNIQUE RECORDS where YOUTH FUNDED BY STIMULUS and RECEIVED SUMMER EMPLOYMENT OPPORTUNITIES = 1 and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and (WIA Adult = yes or WIA Dislocated Worker = yes or WIA Youth not funded by stimulus= yes or Wagner-Peyser = yes) and [(MOST RECENT DATE OF SERVICE <= DATE OF EXIT and > end of initial summer employment)]

Note: End of initial summer employment is the last date of summer employment for the first summer employment period on or after 20090501.


 Round IV Clarifications:
Issue 1: How should ARRA youth that were placed in a work experience during the summer months and are now participating in a work experience beyond summer months be counted in the work readiness and summer completion rate?

Page 8 of TEGL 24-08 states:
"If a youth served with Recovery Act funds does not participate in summer employment or is served before May 1 or beyond September 30, he/she would also be included in the regular WIA reports (WIASRD, annual report, quarterly report) and be subject to the full set of WIA Youth measures or youth common measures for those states that have a waiver to report outcomes for common measures only. (States may apply for a waiver that would allow states to use thework readiness indicator as the only indicator of performance for 18 to 24 years old youth who participate in a Recovery-Act funded work experience only beyond the summer months.)"

Clarification:
ETA designated the summer period as May 1st through Sep 30th. The waiver allows states to provide participants with a work experience that extends beyond the summer for an additional six months for both summer employment participants and new participants that did not participate in summer employment, without having to include such participants in the regular WIA reports and full set of WIA Youth measures or common measures.  Although the TEGL 24-08 indicates that the only indicator under the waiver is the work readiness completion rate, participants that continue their same work experience beyond September 30th should be counted in the "Summer" Completion rate once they complete their extended work experience.  In addition, participants that begin a new work experience after September 30th should go into both the work readiness and summer completion rate a second time.  New participants in a work experience after September 30 that did not participate in a summer work experience should be included in both the work readiness indicator and summer completion rate one time.

It is possible for a participant to obtain a work readiness skill goal during their work experience and not be included in the "summer" completion rate IF the participant hasn't yet completed the work experience.   However, when this participant completes or fails to complete the work experience, he/she should then be reflected in the "summer" completion rate denominator. 

NOTE:  The specifications for the two leading indicators have been updated to include work experiences that occur outside of the summer months.  Please update the specifications for form ETA-9149 as follows:

Performance Item Report Specification

Current Month (A) Program-to-Date (C)

A.  PARTICIPANT SUMMARY INFORMATION

1. Percentage of participants in summer employment/work experience who attain a Work Readiness Skill Goal [(Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= beginning of the report period or DATE OF EXIT is null) and GOAL #1 TYPE = 3 and ATTAINMENT OF GOAL #1 = 1 )
Plus
(Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= beginning of the report period or DATE OF EXIT is null) and GOAL #2 TYPE = 3 and ATTAINMENT OF GOAL #2 = 1 )]

divided by

[(Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= beginning of the report period or DATE OF EXIT is null) and RECEIVED SUMMER EMPLOYMENT OPPORTUNITIES = 1)
Plus
(Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= beginning of the report period or DATE OF EXIT is null) and PLACED IN WORK EXPERIENCE = yes and (the date of service is >= October 1st and <= April 30th)
and WORK EXPERIENCE CONTINUATION FLAG = No)]

[(Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and GOAL #1 TYPE = 3 and ATTAINMENT OF GOAL #1 = 1 )
Plus
(Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and  GOAL #2 TYPE = 3 and ATTAINMENT OF GOAL #2 = 1 )]

divided by

[(Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and
RECEIVED SUMMER EMPLOYMENT OPPORTUNITIES = 1)
Plus
(Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and
PLACED IN WORK EXPERIENCE = yes and (the date of service is >= October 1st and <= April 30th)
and WORK EXPERIENCE CONTINUATION FLAG = No)]

2.  Summer employment/work experience completion rate

{(Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= beginning of the report period or DATE OF EXIT is null) and COMPLETED SUMMER EMPLOYMENT PROGRAM = yes)
Plus
[Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= beginning of the report period or DATE OF EXIT is null) and (COMPLETED SECOND SEPARATE WORK EXPERIENCE = yes  and date of beginning of separate second work experience >= October 1st and <= April 30th)]}

divided by

[(Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= beginning of the report period or DATE OF EXIT is null) and RECEIVED SUMMER EMPLOYMENT OPPORTUNITIES = 1)
Plus
(Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= beginning of the report period or DATE OF EXIT is null) and PLACED IN WORK EXPERIENCE = yes and (the date of service is >= October 1st and <= April 30th) and WORK EXPERIENCE CONTINUATION FLAG = No)]

Note:  WORK EXPERIENCE CONTINUATION FLAG is not a WIASRD element. It flags whether the work experience was a continuation of an existing experience, where yes is a continuation.

{(Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and COMPLETED SUMMER EMPLOYMENT PROGRAM = yes)
Plus
[(Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and (COMPLETED SECOND SEPARATE WORK EXPERIENCE OCT-MAR = yes and date of beginning of separate second work experience >= October 1st and <= April 30th)]}

divided by

[(Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and
RECEIVED SUMMER EMPLOYMENT OPPORTUNITIES = 1)
Plus
(Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and
PLACED IN WORK EXPERIENCE = yes and (the date of service is >= October 1st and <= April 30th)
and WORK EXPERIENCE CONTINUATION FLAG = No)]}

 

Note:  WORK EXPERIENCE CONTINUATION FLAG is not a WIASRD element. It flags whether the work experience was a continuation of an existing experience, where yes is a continuation.



Issue 2: The definition for performance item number 18 (number of summer employment participants enrolled in services beyond summer employment) on ETA form 9149 (Youth Served with WIA Recovery Act Resources) indicates to count the sum of participants who participated in summer employment and continue to receive services beyond September 30th through any program.  However, the specification for this performance item is written to identify the number of participants that receive other services while they are enrolled in summer employment.  Should states report counts for this performance item based on the report specification or the definition?

Clarification: States should report counts for this performance item according to the intent of the definition using the following updated specification.

Performance Item

Report Specification

Current Month (A)

Program-to-Date (C)

A.  PARTICIPANT SUMMARY INFORMATION

18.  Number of summer employment participants enrolled in services beyond summer employment.

Count of UNIQUE RECORDS where YOUTH FUNDED BY STIMULUS and RECEIVED SUMMER EMPLOYMENT OPPORTUNITIES = 1 and (DATE OF EXIT >= beginning of the report period or DATE OF EXIT is null) and (WIA Adult = yes or WIA Dislocated Worker = yes or WIA Youth not funded by stimulus= yes or Wagner-Peyser = yes) and [(MOST RECENT DATE OF SERVICE NOT FUNDED BY YOUTH STIMULUS <= end of the report period and the date of service is >=  October 1st and <= April 30th) or (MOST RECENT DATE OF YOUTH SERVICE FUNDED BY YOUTH STIMULUS <= end of the report period and the date of service is >=  October 1st and <= April 30th)]

Count of UNIQUE RECORDS where YOUTH FUNDED BY STIMULUS and RECEIVED SUMMER EMPLOYMENT OPPORTUNITIES = 1 and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and (WIA Adult = yes or WIA Dislocated Worker = yes or WIA Youth not funded by stimulus= yes or Wagner-Peyser = yes) and [(MOST RECENT DATE OF SERVICE NOT FUNDED BY YOUTH STIMULUS <= end of the report period and the date of service is >=  October 1st and <= April 30th) or (MOST RECENT DATE OF YOUTH SERVICE FUNDED BY YOUTH STIMULUS <= end of the report period and the date of service is >=  October 1st and <= April 30th)].



Issue 3: There has been confusion about how to report performance item 14 (number of participants receiving employment services) on ETA form 9149 (Youth Served with WIA Recovery Act Resources). 

Clarification: ETA recognizes states are reporting this data element differently.  ETA is in the process of obtaining Office of Management and Budget clearance to change this performance item.  For the time being, states are to continue reporting this item as they are currently interpreting the counts.

Issue 4: The definition for performance item number 11 (number of participants placed in summer employment) on ETA form 9149 (Youth Served with WIA Recovery Act Resources) instructs states to count the sum of participants who participated in summer employment during the reporting period. 

Clarification: States should not include participants in this performance item outside of the summer months of May 1st through September 30th.  As such, the current month totals for this performance item should be "zero" during the non-summer months of October 1st through April 30th.   States should report counts for this performance item according to the following updated specification:

Performance Item

Report Specification

Current Month (A)

Program-to-Date (C)

A.  PARTICIPANT SUMMARY INFORMATION

11.  Number of participants placed in summer employment

Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= beginning of the report period or DATE OF EXIT is null) and RECEIVED SUMMER EMPLOYMENT OPPORTUNITIES = 1 and (the date of service is >= May 1st and <= September 30th)

Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and RECEIVED SUMMER EMPLOYMENT OPPORTUNITIES = 1 and (the date of service is >= May 1st and <= September 30th)

 
 Round III Clarifications:
Issue 1: Should the counting of self service participations in the Self Services section of the report include only self-service customers? 

Clarification: YES.   It is ETA's intention to include only self service participants and not those receiving both self service and staff assisted Wagner-Peyser services in the self-service counts.  To the extent that it is possible to sort your data, those that receive both self-service and staff assisted services within the reporting period should be counted only in the staff assisted services count.

Issue 2: What changes were made to form ETA-9147 (Wagner-Peyser Employment Service and Reemployment Services Grants Monthly Report)?

Clarification: The only change to the reporting instrument was to gray-out "Self-Service Referrals to WIA Services" as a reporting item.

Issue 3: What changes were made to the reporting specifications for form ETA-9147?

Clarification: There were a number of changes made to the self-service specifications for the Wagner-Peyser Employment Service program.  The modified specifications no longer reference the need to receive "Workforce Information Services" as a requirement for all types of self-service activities.   Furthermore, the specifications make a distinction between self-service only participants from those receiving staff-assisted services.

Issue 4: What is ETA's expectation for submitting reports using the modified reporting specifications for form ETA-9147?

Clarification:
The modified reporting specifications are to be implemented for the August report due to ETA on September 15, 2009.

 
 Round II Clarifications:
Issue 1: Should self-service participants be included in the "total number of participants served" counts on form ETA 9148 (WIA Adult and Dislocated Worker Programs and National Emergency Grants)?

Clarification: YES

Participants that receive self-and informational services only must be reported on this form as well as participants who receive staff-assisted services.

The current ETA 9090 will not be modified at this time.

Issue 2: Should the "Program-to-Date" column on form ETA-9148 (WIA Adult and Dislocated Worker Programs and National Emergency Grants) include participants serviced with Recovery Act funds prior to May 1, 2009?

Clarification: No. The intent of this monthly report is to capture both regular formula-funded and Recovery Act-funded participant activities starting on May 1, 2009.  Hence, the " Current Month" and "Program-to-Date" counts for the first monthly report should be similar, if not identical on this form. 

"NOTE: States do have the option of identifying participants who received services financially assisted  in whole or in part with Recovery Act funds prior to May 1, 2009 using WIASRD field 326.
Issue 3: Should the "Program-to-Date" column on form ETA-9149 (Youth Served with WIA Recovery Act Resources) include participants serviced with Recovery Act funds prior to May 1, 2009?

Clarification: Yes.  We recognize that the specifications indicate May 1 as the start of the reporting period, however, Recovery Act funds were made available prior to May 1 and it is possible that some youth were served prior to the May/June period.  Unlike the Adult, Dislocated Worker and Employment Service programs, states distinguish youth participants served with Recovery Act funds from youth participants served with regular WIA funds.  Therefore, states have the ability to add any youth participants funded with Recovery Act funds prior to May 1, 2009 in the "Program-to-Date" column in the first monthly report (note: those served prior to May 1 should not be included in the "Current Month" column. 
Issue 4: How should states that have a co-enrollment policy that automatically enrolls a significant number of Employment Services participants into the WIA Adult program report counts for "number referred to WIA services" on form ETA-9147 (Wagner-Peyser Employment Service and Reemployment Services Grants)?

Clarification: The counts for the "number referred to WIA services" should reflect the state's co-enrollment policy.  Hence, states with a large-scale co-enrollment policy will report significantly higher counts than states which do not have such a policy in place.
Issue 5: Page 9 of TEGL 24-08 indicates for form ETA 9147 (Wagner-Peyser Employment Service and Reemployment Service Grants) the following: "The sum of three monthly reports during a given quarter should closely approximate the information provided in the quarterly report."

Clarification: This statement is inconsistent with the rolling four quarter reporting methodology specified in ET Handbook No. 406.  Per the handbook, the quarterly reports include the most current data available for each reporting element for a four-quarter reporting period.  Hence, the sum of three monthly report totals will not match the totals reported on form ETA 9002 A-E.
Issue 6: The latest performance guidance for the WIASRD and WIA reporting specifies "UC Eligible Status at Participation" and this is the way our state has been reporting it. The recent TEGL 24-08 for Recovery Act reporting requires those Recovery Act participants with the exception of Recovery Act-funded summer youth only to be included in all exiting reports including the WIASRD.  However, specifications for the new Recovery Act related monthly WIA Adult and Dislocated Worker reports specify that all participants who are eligible for state or federal UC benefit payments "during the reporting period" are to be reported in the number of UI Claimants.

Clarification: The definition for "the number of UI claimants" on form ETA-9148 states: participants who filed a claim and have been determined monetarily eligible for benefit payments under one or more State or Federal Unemployment Compensation programs during the reporting period.  The term "during the reporting period" should be interpreted as the "UC eligible status at participation" to be consistent with current guidance.
Issue 7: For the Reemployment Services (RES) section of the WP Recovery Act related monthly report (form ETA-9147) for the "number of "participants served" and the "number of new participants served" is UC eligibility to be determined based on the participants' status at any time during participation as we assume? Or is UC eligibility to be determined based on the status at participation only?

Clarification: To qualify for RES, you must be a UI claimant at the start of participation. You cannot otherwise be enrolled in the RES program. For the regular Employment Services (ES) program, UC eligibility may be determined based on the participants' status at any time during participation since the timing is not specified in the 9002 handbook.
Issue 8: TEGL 24-08 specifies that the RES portion of the monthly report is to report on "Recovery Act-funded participants only" is this correct?

Clarification: Yes, it is correct that the RES portion of the monthly report is to include "Recovery Act-funded participants only". In other words, for the RES component, states are to track participants whose services are solely RES Recovery Act funded. All UI claimants who were identified for and received Reemployment Services Grants-funded staff-assisted services should be classified as Recovery Act-funded participants.  As described in TEGL 14-08, ETA encourages states to provide more in-depth and intensive staff-assisted services to these individuals.

 
 Round I Clarifications
Issue 1: Page 11 of TEGL 24-08 indicates: "States will submit the supplemental Adult and Dislocated Worker programs and National Emergency Grant report, the WIA Youth Recovery Act report, and the Wagner-Peyser Act reports monthly (on the 15th of the month for the previous month), beginning on July 15, for the month of June.  The first Recovery Act Youth report also will include any activity for participants served with Recovery Act funds prior to June, since the summer period begins May 1."

Clarification: The start date for the monthly reports is May 1, 2009. The first monthly reports, which are due to ETA by July 15, 2009, will include aggregate data for the months of May and June combined.  Below is additional clarification on reporting participant counts:

  • Total number of new participants in the current month is a total count of new participants during the month being reported.
  • Total number of new participants for the program-to-date is an aggregate count of new participants from May 1, 2009 through the month being reported. 
NOTE: For the June report only, the total number of new participants in the current month and the total number of new participants for the program-to-date will by definition be the same.

  • Total number of participants in the current month is a total count of both new and active participants that received a service during the month being reported.
  • Total number of participants for the program-to-date is an aggregate count of both new and active participants who receive services from May 1, 2009 and the month being reported. This count includes those participants that have exited the program during this time period.

    Performance Item

    Report Specification

    Current Month (A)

    Program-to-Date (C)

    Age

    8a.  14 - 18

    Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= beginning of the report period or DATE OF EXIT is null and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) >=14 and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) <= 18

    Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) >=14 and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) <= 18

    8b.  19 - 21

    Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= beginning of the report period or DATE OF EXIT is null) and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) >=19 and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) <= 21

    Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) >=19 and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) <= 21

    8c.  22 - 24

    Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= beginning of the report period or DATE OF EXIT is null) and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) >=22 and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) <= 24

    Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) >=22 and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) <= 24


Issue 2: Page 10 of TEGL 24-08 indicates: "ETA has modified the WIASRD layout to allow states to indicate which participants did receive services funded in part or in whole by Recovery Act funds."

Clarification: For the WIA Adult, Dislocated Worker, and Youth programs, and National Emergency Grants, states will use WIASRD field number 326 to indicate participants who received services financially assisted in part or in whole by the Recovery Act.  Although the record layout is described in the TEGL on page 11, attached is the record layout in the appropriate format.  States should use this field to estimate the persons served with Recovery Act funds. (See Attachment)

Issue 3: Page 14 of TEGL 24-08 indicates: "States will be assigned a password/PIN to access the web-based reporting system."

Clarification: States will not be assigned new password/PIN.  Instead states will enter data for form ETA-9148 (WIA Adult and Dislocated Worker Programs, and National Emergency Grants) and form ETA-9149 (Youth Served with WIA Recovery Act Resources) using their currently assigned Enterprise Business Support System (EBSS) password/PIN for entering data for the Workforce Investment Act Quarterly report (ETA-9090) and the WIA Annual report (ETA-9091).  Similarly, states will enter data for form ETA-9147 (Wagner-Peyser Employment Service and Reemployment Services Grants) using their currently assigned EBSS password/PIN for entering data for ETA-9002/VETS 200 reports.

Issue 4: Attachment B of TEGL 24-08:  The definition and specification for the age categories on form ETA-9149 (Youth Served with WIA Recovery Act Resources) do not match.  The definition uses age as of "first recovery act service date" while the specification uses age as of two dates "beginning of the report period" and "end of the report period."   For example, if a participant is 16 at the beginning of the reporting period and 17 at the end of the reporting period (i.e., his/her birthday was in the middle of the month); then he/she would not be covered by the specifications as they are currently written.

Clarification: Please update the specifications for form ETA-9149 as follows:

Performance Item

Report Specifications
Current Month Program-to-Date

Age

14-18

Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and DATE OF FIRST YOUTH SERVICE is not null and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) >=14 and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) <= 18 Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) >=14 and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) <= 18

19-21

Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and DATE OF FIRST YOUTH SERVICE is not null and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) >=19 and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) <= 21 Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) >=19 and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) <= 21

22-24

Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and DATE OF FIRST YOUTH SERVICE is not null and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) >=22 and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) <= 24 Count of UNIQUE RECORDS where YOUTH and DATE OF FIRST YOUTH SERVICE <= end of the report period and (DATE OF EXIT >= 20090501 or DATE OF EXIT is null) and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) >=22 and (DATE OF FIRST YOUTH SERVICE - DATE OF BIRTH) <= 24

Issue 5: Are Reemployment Services participants also reported in the Wagner-Peyser Employment Service section of the "Wagner-Peyser Employment Service and Reemployment Services Grants Monthly Report?"

Clarification: Yes. The "important note" on page 10 of TEGL 24-08 states: "Reemployment Services participants who are reported in the Reemployment Services monthly Recovery Act Report will also be included in the ES monthly Recovery Act Report."

Issue 6: Are National Emergency Grant participants funded using "regular" WIA funds reported on form ETA-9148 (WIA Adult and Dislocated Worker Programs, and National Emergency Grants)?

Clarification: No - Recovery Act funded National Emergency Grant participants are to be identified by the grant's funding code.  Page 7 of TEGL 24-08 states: "For National Emergency Grants funded with Recovery Act resources only, states will report aggregate counts of participants, including the number of UI claimants, Veterans, and individuals with disabilities, number in training and type of training, and numbers receiving supportive services."