April 17, 2006


TO:      State Workforce System Administrators      

FROM:   Byron Zuidema
             BYRON ZUIDEMA
             Regional Administrator

SUBJECT:  BRAC 2005 Reporting Requirements

1.  Purpose. To advise States which have received 2005 Base Realignment and Closing (BRAC) grants of revised reporting requirements.

2.  References. Training and Employment Guidance Letter 16-03, January 26, 2004.

3.  Links.  This Letter is in the Region 5 website archive at:

4.  Substance. The Grant Officer has issued revised reporting requirements for 2005 BRAC grants. The requirements are contained in the Attachment to this Letter:

Grantees are requested to submit monthly reports to reflect activities through the end of February 2006 and monthly thereafter. Reports should be submitted via e-mail to Mary Hammond at, with a copy to the designated Federal Project Officer in the Regional Office.

Grantees may request a modification of the period of performance to extend the planning phase beyond June 30, 2006. Such modification requests should be submitted to the Grant Officer.

8.  Action. State Workforce System Administrators are requested to share this Letter with BRAC program administrators.

9.  Contact.  Comments or questions concerning the 2005 BRAC reporting requirements may be directed to Jim Aaron on 202.693.2814. Comments or questions about the format of this Letter may be directed to Tom Coyne on 312.596.5435.

10.  Expiration Date. July 31, 2007

11.  Attachment. Grant Officer Notice – BRAC 2005 Grant “Monthly” Reporting Requirement Update and Extension of the Grant/Planning Phase, March 30, 2006



DATE: March 30, 2006

TO:  WIA National Emergency Grant “BRAC” State Grantees

SUBJECT: BRAC 2005 Grant “Monthly” Reporting Requirement Update
       and Extension of Grant/Planning Phase

BRAC Project Monthly Reporting

Grantees are reminded that the special monthly reporting requirement still applies for the National Emergency Grant BRAC planning grants as discussed in TEGL 16-03, Change 2 (page 11) until such time as the implementation phase is approved and participants are enrolled in the project.  Grantees that have not recently reported should submit a monthly report to reflect activities through the end of February 2006, and thereafter for each following month until/unless participants are enrolled.  However, reports should now be submitted directly via email to the Office of National Response to the attention of the BRAC report coordinator, Mary Hammond at with a copy to the designated Federal Project Officer in the Regional Office.  Copies to the Grant Officer will no longer be required for these monthly reports.

Extension of Grant Planning Grants

 Grantees may request a grant modification to further extend the planning phase and grant period beyond June 30, 2006, depending upon the status of the grants.  For example, A State may need additional time to complete its strategic planning activities or to complete a report or survey.  As needed, modification requests must be submitted by the signatory official to the Grant Officer along with any needed amendments to the project narrative or line item budget.   Please continue to submit these requests via hard copy (instead of the NEG e-System) until such time as the State is ready for the implementation phase (services to participants) of the grant.  The grant period for the planning phase and grant funds (FY05 Advance) may not exceed June 30, 2007. 

Any subsequent NEG funds awarded for BRAC 2005 projects will available as indicated in a subsequent incremental funding letter, but no longer than the program year of obligation, plus two additional program years.  If your State is now ready to proceed with the implementation phase, please contact your Federal Project Officer in the Regional Office so that we can coordinate and provide instructions specific to your project.

Questions regarding this Notice should be addressed to Jim Aaron in the Office of National Response at (202-693-2814) or E. Fred Tello, Grant Officer at (202)-693-3333.


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